LXIII INTERNATIONAL COUNCIL MEETING WORKING MATERIALS Cologne, Germany 7th - 14th of April 2013 Corporate Partner of ELSA Human Rights Partner of ELSA LL.M. Partner of ELSA LL.M. Partner of ELSA English Language Partner of ELSA LXIII ICM Working Materials GENERAL INFORMATION FOREWORD GENERAL INFORMATION FOREWORD Dear ELSA family and friends, Four months have passed since we all met in the previous Council Meeting in the South-Eastern corner of our Network. Time has now come for us to meet in the heart of Europe - Cologne, Germany for the LXIII Council Meeting of ELSA. Since the beginning of the current term the ELSA Network has been working on a very important topic – Strategic Goals 2018. There have been numerous officers from all corners of Europe - near and far - working on creating a plan that will be presented during the ICM Cologne. All those officers deserve a huge thank you for the pre-work! Now it’s time to make the final decision and determine the path for our association for the upcoming 5 years. We will gather and deliberate based on the pre-work that can be found in these Working Materials and based on the upcoming 9 hours of workshops and presentations in the Plenaries. The future is for us to decide! As you can also see from the upcoming pages, this ICM we will also dedicate a lot of time for updating and changes our regulations: Statutes, Standing Orders and Decision Book AA and S&C. Also, we will be spending one morning for Open Workshops – a new workshop construction that will enable officers to participate based on their interest in the chosen topics. No different from any other Spring ICM, this ICM will bring us elections for the next International Board of ELSA. Having been one of those candidates a year ago, I would like to wish all the best of luck for the candidates. You will have an amazing and intense week ahead of you and 8 of you will enjoy a fun and exciting ride during term 2013/2014! As the last point I will use the chance to share with you all, how Seriously Amazing colleagues, housemates, partners in “crime”, brothers & sisters I have found during this year. Dena, Federica, Corinna, Anders, Alpo, Vasco and Bartek – you have made my past months ELSA experience (and will make the upcoming last months) joyous, fun, enjoyable and a unique unforgettable once-in-a-lifetime event I will never forget. I could not have imagined anyone else next to me for that experience and I am truly grateful to have had the chance to experience it with you! Dear ELSA family and friends, see you in Cologne! On behalf of the International Board 2012/2013, Anette Aav Secretary General ELSA International LXIII Council Meeting of ELSA Cologne, Germany 7th – 14th April 2013 2 LXIII ICM Working Materials GENERAL INFORMATION FOREWORD Contents GENERAL INFORMATION ................................................................................................................ 2 FOREWORD ......................................................................................................................................... 2 REMINDERS ........................................................................................................................................ 8 General Reminder .............................................................................................................................. 8 Deadlines for nominations ............................................................................................................... 9 The Council Meeting Guide for fresh and experienced participants ......................................... 9 Obligations of National Groups .................................................................................................... 12 Call for the International Board 2013/2014 ................................................................................ 13 What is the role of the International Board? ............................................................................... 14 Call for the Internal Auditors of ELSA International 2013/2014 ........................................... 17 What is the role of the Internal Auditor of ELSA International? ............................................ 18 Call for the International Council Meeting Host Autumn 2014 and the International Presidents’ Meeting Host Summer 2013 and Winter 2014 ........................................................ 19 Memento ........................................................................................................................................... 20 DRAFT TIMETABLES AND AGENDAS ........................................................................................ 23 ICM TIMETABLE .............................................................................................................................. 23 Plenary Timetable ............................................................................................................................ 23 Draft Agenda .................................................................................................................................... 24 Opening Plenary, Sunday, 7th April 2013 .................................................................................... 24 Mid-Plenary, Wednesday, 10th April 2013 ................................................................................... 26 Final Plenary, Saturday 13th April 2013 ....................................................................................... 28 BOARD MANAGEMENT, EXTERNAL RELATIONS AND EXPANSION WORKSHOP ....................................................................................................................................... 31 Timetable .......................................................................................................................................... 31 Preparations and reminders for the Board Management External Relations and Expansion Workshop .......................................................................................................................................... 32 Drat Agenda ..................................................................................................................................... 33 INTERNAL MANAGEMENT WORKSHOP ............................................................................. 44 Timetable .......................................................................................................................................... 44 Preparations and reminders for the Internal Management Workshop .................................... 45 Draft Agenda .................................................................................................................................... 46 FINANCIAL MANAGEMENT WORKSHOP ........................................................................... 56 Timetable .......................................................................................................................................... 56 LXIII Council Meeting of ELSA Cologne, Germany 7th – 14th April 2013 3 LXIII ICM Working Materials GENERAL INFORMATION FOREWORD Preparations and reminders for the Financial Management Workshop .................................. 57 Draft Agenda .................................................................................................................................... 58 MARKETING WORKSHOP ........................................................................................................... 69 Timetable .......................................................................................................................................... 69 Preparations and reminders for the Marketing Workshop ........................................................ 70 Draft Application ............................................................................................................................. 71 ACADEMIC ACTIVITIES WORKSHOP .................................................................................... 83 Timetable .......................................................................................................................................... 83 Preparations and reminders for the Academic Activities Workshop ....................................... 84 Draft Agenda .................................................................................................................................... 85 SEMINARS AND CONFERENCES WORKSHOP ................................................................... 96 Timetable .......................................................................................................................................... 96 Preparations and reminders for the Seminars and Conferences Workshop ........................... 97 Draft Agenda .................................................................................................................................... 98 STUDENT TRAINEE EXCHANGE PROGRAMME WORKSHOP ................................. 108 Timetable ........................................................................................................................................ 108 Preparations and reminders for the Student Trainee Exchange Programme Workshop ... 109 Draft Agenda .................................................................................................................................. 110 ACTIVITY REPORTS.......................................................................................................................... 120