Association for Tertiary Education Management Inc ANNUAL REPORT 2003–2004 Your Partner in Developing Your Career www.atem.edu.au SP0073-14-1004 Association for Tertiary Education Management Inc ANNUAL REPORT 2003–2004 Introduction This report covers the period 1 May 2003 to 30 April 2004. PRESIDENT’S REPORT There were matters that have occurred and are reported on within the Annual Report that are ATEM is proud to publish this Annual Report for of particular note. One that gave us all great the period 1 May 2003 to 30 April 2004. I was pleasure was the award of an ATEM Honorary elected to the position of President of ATEM Fellowship to Professor Fay Gale in September with effect from 1 October 2003, but I have 2003. Professor Gale had been our Patron, and been part of the progress that has been made this was a popular and most appropriate award. during the period of this Report. We will show Also in September 2003, the very successful a year of consolidation and then growth for the Tertiary Education Management Conference was Association. We are moving into a period when held in Adelaide, South Australia. This was the all of the previous planning, preparation and first of the new ‘TEM Conferences’ which the structural changes can be activated to make marked the beginning of a more formal and ATEM the strong professional association that equal partnership between ATEM and Tertiary we all require in our professional lives. Education Facilities Management Association in The structural and operational decisions have initiating and running what is fast becoming the now been taken, after due debate. In this period peak Australasian conference for those in the ATEM has confirmed that it is a professional tertiary education management and association whose key role is the support and administration profession. professional development of all those who work in the management and administration of The restructuring of the ATEM Council and the tertiary institutions in Australasia. That work is Branches was completed following our first carried out within a vibrant structure based electronic referendum of members in March around strong branches coordinated by an 2004, and the new Constitution is on the ATEM Executive, and supported by an effective website. The changes are important signals that Secretariat. ATEM is moving forward along the path set by previous presidents and councils, and which In the early part of 2004, many of the matters will lead to greater professionalism throughout that had been under debate for some time were the Association. The Council and Executive finalised by putting them out to Branches and now have a rolling Action Sheet of items to members for discussion and confirmation. be completed between meetings, and we have The underlying role of ATEM in developing introduced the use of the ‘flying minute’ to and strengthening the profession of tertiary ensure that important developments are not education management and administration held up waiting for meetings to occur. The was confirmed, and with the structural changes greater use of electronic communications has agreed, ATEM is now positioned to give effect assisted ATEM to move forward more rapidly to the aspirations of all those involved in this year. the Association. Of particular note is the relationship which is now being developed between ATEM and the Australian Vice-Chancellor’s Committee. I had the pleasure of meeting with John Mullarvey (CEO of AVCC) in Canberra early in 2004 to explore the possibility of greater complementarity and cooperation between ATEM and AVCC in professional development. 1 Association for Tertiary Education Management Inc ANNUAL REPORT 2003–2004 Those discussions have moved forward well and The year under review has been a busy but quickly, and although this is outside the period successful year, and much has been achieved. of this Annual Report, I am pleased to say that I need to pay special tribute to my predecessor at the May meeting of the ATEM Council, John as President, Maree Conway, who initiated Mullarvey and Susan Scott from AVCC worked much of the discussion and provided her own with the ATEM Executive to identify areas of intellectual input into the development of ATEM cooperation and mutual benefit. In particular, as a professional association. In my period as a decision was made that some AVCC courses President, and with the strong support that offered in Australia, where because of travel I have enjoyed from the Council and the costs and availability, or where demand for a Executive, I intend to continue to address course is higher than can be met by AVCC the remaining issues around the development alone, we will ‘joint badge’ selected courses and direction of ATEM, and to ensure that the and ATEM will offer them through the Branch Association is one we will all be proud of in the structure. At the same meeting, ATEM Council future. I am very grateful for the ready help and had decided to move to a graduated advice given to me by the Association Executive membership system, and to introducing and Secretariat. professional development requirements I also want to thank all those others who have on members who want to move from one worked so hard for ATEM over the 12 months membership status to another, or to maintain under review. My special thanks go to Branch their existing membership status. Again, Presidents and their Executive Committee this gives ATEM a more obvious role as a members, who are the driving force for ATEM professional association in the sector, and also across Australasia. fitted in well with the discussions with AVCC on the delivery of courses. Through my role at the Tom Gregg University of Canterbury, I was invited to attend President, ATEM Inc. the AVCC Senior Administrative Staff seminar in Cairns in July 2004. As a follow-up to the good progress made with AVCC in May, I was also invited to speak to a session of the Seminar on the changes and developments in ATEM, and to seek the support and involvement of those senior staff in the operation and development of ATEM. That input was well received. I anticipate that the ongoing support of leading tertiary managers, and the support of those institutions which are Corporate Members, will both help to maintain our strong momentum. 2 Association for Tertiary Education Management Inc ANNUAL REPORT 2003–2004 HIGHLIGHTS ATEM’S STRUCTURE AND Preliminary discussions were held with the FUNCTION AVCC Executive Director John Mullarvey A referendum of Members in March 2004, the and the Director of Training Susan Scott. first which was run electronically on the website, This initiative will prove to be significant received an overwhelming positive response with to ATEM, and will be reported in full in the a large majority of the voting members endorsing next reporting year. the changes proposed by Council. The changes Award of ATEM Honorary Fellowship to were as follows: Fay Gale on the recommendation of the (a) Councillors at Large to be appointed, not elected. President in September 2003. The Citation Yes: 85 (89.47%) No: 10 (10.53%) is displayed at the end of the report. A very successful Tertiary Education (b) Branches be allowed to choose if they have one Management Conference in Adelaide, or two Vice-Presidents. South Australia. Yes: 92 (96.84%) No: 3 (3.16%) Major improvements to the ATEM website, (c) Immediate Past Presidents serve for one year only. including the introduction of e-commerce, Yes: 92 (96.84%) No: 3 (3.16%) and a new Membership Coordinators’ Page. In the New Zealand Ballot, 16 members voted An extra edition of the Journal of Higher ‘yes’ to all questions. Education and Management, resulting in three editions per annum. Further administrative changes were introduced, including Standing Orders for Council Meetings, The restructuring of the ATEM Council and the use of Flying Minutes between meetings and Branches following a referendum of to streamline decision making and implementation members in March 2004. of policy. 2003–2004 targets ATEM has adopted four themes on which we base our programs and against which we measure our progress. These are: Knowledge Identification – where we identify the intellectual framework required for our members to succeed in their work; Knowledge Creation – where we find through research and collaboration better definitions of, and standards for, the conduct of our work; Knowledge Dissemination – where we encourage the wider understanding of how good professional practice can be achieved by our members and by the institutions in which they work; Knowledge Application – where we put into practice at the individual and institutional level the improvement of our work. 3 Association for Tertiary Education Management Inc ANNUAL REPORT 2003–2004 Set out below are the most significant steps Another aspect of Knowledge Creation is the forward that we have taken along this path individual creation of knowledge in the minds in the past year. of the members. To this end ATEM has decided to produce a new edition of the Reading List of KNOWLEDGE IDENTIFICATION the Classics in Tertiary Education Management for publication during the next reporting year. The Association continued to encourage The work is being undertaken by two members members to publish their work on the of the Emeritus Faculty at the Australian Association website. The sites are scattered National University. through the web pages, and include being published in the proceedings of Branch KNOWLEDGE DISSEMINATION Conferences and the Annual TEM Conference, and in ‘Occasional Papers’ and in ‘Research The Journal of Higher Education Policy and Undertaken by Administrators’. Management, ‘ATEM Matters’, the website chat rooms, and the conferences and seminars run KNOWLEDGE CREATION by the Association and the Branches, are all places where knowledge is shared and where ATEM continued to develop its Professional our work becomes more effective through our Education and Training Framework during participation in a learning society.