MINUTES – TABLE OF CONTENTS A ACCREDITATION AGREEMENTS AGRICULTURE: COLLEGE FARM ARTICULATION ATHLETICS AUDITS B BIDS BOARD OF TRUSTEES BOARD POLICIES & ADMINISTRATIVE REGULATIONS BOND MEASURE BUDGET BUILDINGS & GROUNDS, CAREER & TECHNOLOGY CENTER BUILDINGS & GROUNDS, DISTRICT OFFICE BUILDINGS & GROUNDS, CLOVIS CC HERNDON CAMPUS BUILDINGS & GROUNDS, DISTRICTWIDE BUILDINGS & GROUNDS, FRESNO CITY COLLEGE BUILDINGS & GROUNDS, MADERA CENTER BUILDINGS & GROUNDS, OAKHURST CENTER BUILDINGS & GROUNDS, REEDLEY COLLEGE BUILDINGS & GROUNDS, SOUTHEAST CENTER BUILDINGS & GROUNDS, CLOVIS COMMUNITY COLLEGE C CALENDARS CLAIMS CLOSED SESSION CURRICULUM & INSTRUCTION D DISPOSAL OF DISTRICT PROPERTY DISTANCE EDUCATION E EQUAL EMPLOYMENT OPPORTUNITY EQUIPMENT & FACILITIES F FEES & TUITION FOOD SERVICES FOUNDATION FUNDS, INVESTMENTS, BANK ACCOUNTS & SIGNATORIES G GIFTS GRADUATION GRANTS I INFORMATION SYSTEMS & TELECOMMUNICATIONS INSURANCE INTERNATIONAL EDUCATION L LEGAL SERVICES LEGISLATION M MEETINGS MEMBERSHIPS MINUTES N NEGOTIATIONS P PERSONNEL PERSONNEL, ACADEMIC PERSONNEL, ACADEMIC: EMPLOYMENT, PARTIAL CONTRACT, CONTRACT CHANGES & CHANGE IN ASSIGNMENT OR REASSIGNMENT PERSONNEL, ACADEMIC: LEAVES OF ABSENCE PERSONNEL, ACADEMIC: RESIGNATION, RETIREMENT, NON RENEWAL OF CONTRACT & DISMISSAL PERSONNEL, CLASSIFIED PERSONNEL, CLASSIFIED: EMPLOYMENT & PROMOTION PERSONNEL, CLASSIFIED: CHANGE OF STATUS, VOLUNTARY DEMOTION & TRANSFER PERSONNEL, CLASSIFIED: LEAVES OF ABSENCE PERSONNEL, CLASSIFIED: RESIGNATION, RETIREMENT, LAYOFF, SUSPENSION & DISMISSAL PERSONNEL, MANAGEMENT & CONFIDENTIAL PERSONNEL COMMISSION PLANNING EFFORTS, DISTRICTWIDE PRESENTATIONS TO OR BY THE BOARD PUBLIC HEARINGS R REAL PROPERTY: PURCHASES & SALES REPORTS DISTRICT FINANCIAL & ACCOUNTABILITY RESIDENCE HALL RESOLUTIONS S SABBATICALS SALARIES & BENEFITS STADIUM STUDENT AFFAIRS V VEHICLES VOCATIONAL EDUCATION W WARRANTS ACCREDITATION Page Date Action 7 1/13/15 Second reading and approval of Clovis Community College Center Self Evaluation Report for Initial Accreditation 1 3/3/15 Held Accreditation Workshop AGREEMENTS Page Date Action 6 1/13/15 Approved purchase of portable building, Police Academy, FCC 7 Agreement with California Career Pathways Trust for the Paramount Agriculture Career Academy, RC 6 2/3/15 Approved removal of ten acre parcel from Wawona/Moonlight Farm lease agreement, RC 7 Approved agreements for charter bus transportation and vehicle rentals, districtwide 7 3/3/15 Awarded bid to Waters Technologies Corporation for purchase of Chromatography Equipment, Chemistry, FCC Authorized renewal of Licensing Agreement for Online Education Courseware and Hosting Services, Districtwide 5 4/7/15 Agreement with Humboldt State University for Forestry and Natural Resources Grant, RC 6 Adopted resolution authorizing vendor relationship with Central Valley Regional Center, FCC 9 Approved agreement for executive search services, Chancellor Recruitment 4 5/5/15 Authorized MOU with Kings Canyon Unified School District for RC Middle High School for lease agreement for portable classrooms 8 Authorized agreement with Fresno County Sheriff’s Department for instructional services, FCC 11 Approved agreement with ELS (Educational Leadership Search Group) for executive search services, FCC President 9 6/2/15 Authorized agreement with the California community colleges Chancellor’s Office for Industry Driven Regional Collaborative Grant, FCC Authorized agreement with Central Valley Regional Center for Early Intervention Program, FCC Authorized purchase of science, robotic and nursing equipment, FCC 6 7/7/15 Authorized extension of contract with Office Depot for office supply purchases, districtwide 7 8/4/15 Adopted resolution 2015.19 authorizing agreement with Department of Rehabilitation for Career to College Program, FCC Adopted resolution 2015.20 to renew application for state and federal surplus property program, districtwide Authorized agreement with Commission on Peace Officer Standards and Training (POST) for criminal investigation course training 11 Accepted agreement for enrollment growth and retention for associate degree nursing programs, FCC 7 9/1/15 Authorized agreement for CCCCO Tax Offset Program (COTOP) Authorized agreement for Copiers, Districtwide with Ray Morgan Company AGREEMENTS (continued) Page Date Action 6 10/6/15 Authorized agreement for architectural and engineering professional services Authorized purchase of music and nursing equipment, FCC Authorized purchase of science equipment, CCC 6 11/3/15 Adopt Resolution 2015.26 authorizing the establishment of treasury management services and ACH agreement, CCC Accept agreement for the Adult Education Block Grant Program, Regional Consortium 12 12/8/15 Authorized licensing agreement for virtual instructional software, Districtwide Authorized agreement for Data Analytics Software, Districtwide AGRICULTURE: COLLEGE FARM Page Date Action 6 2/3/15 Approved removal of ten acre parcel from Wawona/Moonlight Farm lease agreement, RC AUDITS Page Date Action 2 1/13/15 Accepted 2013-14 audit report, as submitted BIDS Page Date Action 7 3/3/15 Awarded bid to Waters Technologies Corporation for purchase of Chromatography Equipment, Chemistry, FCC 8 Awarded bid to Davis Moreno Construction for Gymnasium ADA upgrades, FCC 5 4/7/15 Awarded bid to Lawson Mechanical Contractors for Underground Hot Water Loop Repairs, FCC Awarded bid to Davis Moreno Construction, Inc., for ADA Improvements, CCCC Herndon Campus 7 Awarded bid to American Incorporated for Replacement of Chilled Water Pump and Boiler, Utility Building, RC Awarded bid to Serna Construction, Inc., for Parking and Concrete Improvements, MC and OC Awarded bid to Central Valley Asphalt for Parking Improvements, FCC and CCCC 8 Awarded bid to Todd Companies for Concrete Improvements, Gym Entrance, FCC Awarded bid to Fresno Roofing Company, Inc., for Reroof Project, Utility Building, Weight Room at Gym, and Racquetball Courts, RC Awarded bid to Contra Costa Electric, Inc., for Exterior Lighting Retrofit, Phase 2, Districtwide 3 5/5/15 Awarded bid to Graham Prewett, Inc., for Re-Roof of Portable Building, Madera Center 8 Awarded bid to R&H Construction for Remodel at AGR1 and HUM 63/64/65, RC Awarded bid to Central California Electronics, Inc., for Fire Alarm Panel Replacement, RC 10 5/2/15 Awarded bid to D. H. Williams construction, Inc., for Site Work, Police Academy Portable Classroom, FCC Awarded bid to American Incorporated for replacement of HVAC and Sheet Metal Deck, Reedley College Cafeteria Awarded bid to Hobbs Construction, Inc., Soccer Bleachers, FCC 7 11/3/15 Awarded bid to NR Development, Inc., for the AGR5 Food Safety Lab Remodel, RC BOARD OF TRUSTEES Page Date Action 7 2/3/15 Nominated Trustee Pat Patterson to CCCT Board 9 Discussion and action on recommendation of Ad Hoc Committee re: possible censure of Trustee Eric Payne; and approve amended Resolution 2015.03 8 3/3/15 Assigned board representatives for graduation ceremonies in May 2015 7 4/7/15 Cast ballot for CCCT 2015 board of directors 2 5/5/15 Recognized 2014-15 Student Trustees 3 Adopted resolution affording student trustees to make and second motions 5 7/7/15 Approved district memberships in educational organizations (ACCT and CCLC) 2 8/4/15 Administered Oath of Office to 2015-16 Student Trustee, FCC 3 Administered Oath of Office to 2015-16 Student Trustee, RC 2 8/4/15 Adopted resolution 2015.21 honoring William J. Smith 10 10/6/15 Appointed voting delegate(s) and alternate voting delegate for ACCT Leadership Congress 2 12/8/15 Elected Officers, appointed representatives, and adopted board calendar 6 Presentation of plaque to outgoing board president BOND MEASURE Page Date Action 9 3/3/15 Approved Measure E bond refinancing 10 11/13/15 Authorized staff to proceed with informational campaign regarding District facilities needs BUDGET Page Date Action 7 1/13/15 Approved 2015-16 Budget Development Calendar, as presented 2 2/3/15 Heard report on Governor’s 2015-16 January Budget Proposal 6 Approved Quarterly Budget Transfers and Adjustments Report 1 2/17/15 Held Budget Study Session 2 5/5/15 Heard 2015-16 budget update 10 Approved 2015-16 Lottery Decision Packages 11 6/2/15 Approved 2015-16 tentative budget including one-time scheduled maintenance funds Established September 1, 2015, as public hearing date for the proposed 2015-16 final budget 5 7/7/15 Authorized year-end balancing transfers for 2014-15 fiscal year 1 8/4/15 Held 2015-16 Budget Workshop 7 Approved the Madera County School Boards Association Executive Committee 2015-16 proposed budget 11 Approved additional 2015-16 lottery allocation for year-end celebrations Approved proposal for $1million allocation for supplies, materials and equipment, districtwide 12 Approved proposal for additional 2015-16 scheduled maintenance projects and instructional equipment Approved 2015-16 pension obligation proposal 10 9/1/15 Public hearing and adoption of 2015-16 Final Budget BUILDINGS & GROUNDS: CLOVIS COMMUNITY COLLEGE (formerly Willow International) Page Date Action 5 1/13/15 Accepted construction project, Sidewalk Addition 5 Adopted Resolution authorizing emergency repair at AC1 classrooms 10 8/4/15 Accepted construction project, Parking Improvements BUILDINGS & GROUNDS: CLOVIS COMMUNITY COLLEGE, HERNDON CAMPUS (formerly District Office North) Page Date Action 7 10/6/15 Accepted construction project, ADA Improvements BUILDINGS & GROUNDS: DISTRICTWIDE Page Date Action 8 10/6/15 Accepted construction project, Exterior Lighting Retrofit, Phase 2 BUILDINGS & GROUNDS: