I-13014/1/2016-CUY 14.10.2016 INVITATION FOR BIDS Competitive bids, under two cover system, are invited from reputed and experienced agencies for taking up physical verification of Coir Units established in different coir producing states under the Coir Udyami Yojana (CUY) of Coir Board. Bids (Technical & Financial) in sealed covers duly superscribed will be accepted by the undersigned at the above address up to 3:00 p.m. on 09.11.2016. The technical bids will be opened on the same day at 3:30 pm in the presence of bidders. A pre bid meeting will be held at 11:00 am on 02.11.2016 at Coir Board, Coir House, MG Road, Kochi-16, Kerala. For details visit www.coirboard.gov.in. Secretary, Coir Board reserves the right to accept or reject any or all the bids either in full or in part without assigning any reason whatsoever. Any extension of time, modifications, alterations, addendum etc. to this notice will not be published in news paper and instead notified only through the official website of the Coir Board. All concerned may therefore regularly visit the website for updated information on this notice. Sd/- S E C R E T A R Y कॉयर बो셍ड/ Coir Board सूक्ष्म, लघु और म鵍यम उ饍यम मंत्रालय/ Ministry of MSME, भारत सरकार/ Govt. of India, Coir House, MG Road, Kochi-682 016 --------------------------------------------------------------------------------------------------------------------- TENDER DOCUMENT Invitation of Competitive Bids For Physical Verification of REMOT (CUY) units assisted during the year 2012-13 to 2015- 16 in the states of Kerala, Tamilnadu, Karnataka, Andhra Pradesh, Odisha, West Bengal, and NE Region: 1. Background: Ministry of MSME, Government of India launched the REMOT Scheme in the year 2007- 08 for implementation, through the Coir Board, during the XI Plan period. The funding pattern of the scheme is 40% of the Project cost as Government of India Margin Money (subsidy), 5% as Beneficiary’s contribution and 55% Bank credit. Under the REMOT scheme assistance was being provided for setting up of tiny household units with a project cost upto Rs.5.00 lakhs and for setting up of spinning unit with a project cost upto Rs.2.00 lakhs by availing Bank Finance through the Banks which have signed MoU with Coir Board for the implementation of the scheme in the country. The Ministry of MSME has approved the continuation of the REMOT Scheme during the XII Plan period (2012-13 to 2016-17). The scheme was modified during June, 2014, with the approval of the Ministry of MSME and renamed as Coir Udyami Yojana (CUY) to make it better understood by the Stakeholders. The funding pattern under the revised scheme remained the same that was followed into pre-revised one. Under the modified Scheme, the beneficiaries are permitted to set up coir units with project cost up to Rs.10.00 lakhs by availing Bank Finance through all the Scheduled Commercial Banks listed in the 2nd schedule of the RBI Act, All Regional Rural Banks, Co-operative Banks who are Member Lending Institutions (MLIs) of the Credit Guarantee Trust Fund for MSME as well as through SC/ST/OBC Finance and Development Corporations. Provision for working capital not exceeding 25% of the project cost is also envisaged under the modified scheme to be considered by the Banks as a composite loan. The working capital component is not eligible for calculation of Government assistance. Copies of the operational guidelines of the pre- modified and modified schemes are annexed (Annexure I and II). The Scheme details are also available under www.coirboard.gov.in. The scheme has been implemented through the Coir Board Field Offices in the state of Kerala, Tamilnadu, Karnataka, Andhra Pradesh, Odisha, NE region and West Bengal in urban and rural areas. The Jurisdiction of each field offices is as detailed below; Regional Office/ Sub Regional Office/ Contact Address Area of jurisdiction other offices Pollachi Regional Office, Tamil Nadu & Coir Board, No-30,Mariyammal Layout, Pondicherry Palladam Road, Pollachi- 642 002 Phone :04259-222450, Fax: 227665 E-mail: [email protected] Bangalore Regional Office Karnataka, Gujarat and Coir Board, No.8 Annex Building, other States/UTs not Cunningham Road, Bangalore- 560 052 specified in other Region Tel/Fax :+91-80-22268538, E-mail: [email protected] Rajahmundry Regional Office Andhra Pradesh, Coir Board, Swaraj Nagar, A C Gardens Telangana, New Delhi, Rajahmundry-533 101. Tel : 0883-2420196 Rajasthan, UP E-mail: [email protected] Bhubaneswar Regional Office Orissa, Madhya Pradesh, Coir Board, Jagamara (Udyogpuri), P.O. Uttaranchal, Jharkhand, Khandagiri, Bhubaneswar 751 030 Bihar Tel/Fax :+91-674-2350078 E-mail: [email protected] Trivandrum Regional Office, Trivandrum, Kollam, Coir Board, Door No.XII – 234, Pathanamthitta and other Near Municipal Town Hall, areas which are not Attingal- 695 011. Phone/Fax – 0470-2628624 assigned to Regional Office, E-mail: [email protected] Alappuzha and Kannur Alappuzha Regional Office, Alleppey, Kottayam, (Office of Coir Mark), Idukki , Ernakulam Coir Board Complex, Kalavoor P.O, Alleppey, Kerala, India. Tel /Fax : +91-477-2258801 E-mail : [email protected] Kannur Sub Regional Office, Trichur, Palakkad and Coir Board, Madhava Apartment, other districts in Northern Thezhukkil Peedika, Mele Chovva, Kannur Malabar. 670 006. Phone: 0497-2726360 E-mail: [email protected] Sindhudurg Coir Board Sub Regional Office, Maharashtra & Goa Sindhudurg, Room No. 207 1st Floor, A- Block, District Administrative Complex, Sindhudurgnagari Navnagar, Oras, Sindhudurg, Maharashtra – 416812. Tel /Fax :02362-228092 E-mail: [email protected] Port Blair Coir Board Sub Regional Office Andaman & Nicobar Islands 1st Floor, Udyog Parisar, Sagariga Building, Middle Point, Near DIC, Port Blair – 744 101 E-mail : [email protected] Kavarathi Sub Regional Office, U T of Lakshadweep Coir Board, Office of the Directorate of Industries, U.T. of Lakshadweep, Kavaratti – 682555. E-mail : [email protected] Kolkatta Sub Regional Office West Bengal Coir Board, Hemantha Basu Bhavan, 4th Floor, Kolkotta 700 001,India. E-mail : [email protected] Guwahati Sub Regional Office North Eastern States. Coir Board, ASIDC Complex, Bamuni Maidan, Guwahati-781021, Phone :+91-361-2556828 E-mail : [email protected] As provided under the scheme, before the Margin Money subsidy is adjusted in the loan account of the beneficiary, Coir Board is required to conduct physical verification of the unit to confirm whether the unit is set up as per the norms of the schemes and is working satisfactorily. In case it is found that the unit is not set up and working as per the norms of the scheme, then the margin money (subsidy) will have to be called back by Coir Board. The projects sanctioned in the states of Kerala, Tamilnadu, Karnataka, Andhra Pradesh, Odisha, Maharashtra, West Bengal and NE Region during the period from 2012-13 to 2015-16 totals to 2345 Nos. The physical verification will be conducted by the selected agency for the above States and the Secretary, Coir Board reserves the right to decide upon the award of the assignment in more than one State to the one and the same agency. However, the same agency would be at liberty to submit bids for undertaking the work for more than one State as per its capacity and infrastructure. 2. Responsibility and Role of the Agency Selected: The selected agency will have to conduct 100% physical verification of the CUY units located in urban and rural areas in the above States in consultation with the Board’s Field Offices. The state-wise list of units assisted under CUY during the period from 2012-13 to 2015-16 is attached for reference. The physical verification will be conducted to confirm whether the unit is working as per norms of Coir Board and is working satisfactorily. The format for furnishing the unit-wise report on physical verification will be provided by Coir Board. The selected agency has to arrange for field staff for the physical verification and has to ensure obtainment of all the required information as detailed in the format in respect of each of the unit physically verified. The Physical verification shall also include certain information from the financing banks concerned in the area and the formats have to be duly signed by the unit holder as well as the Manager of the financing bank concerned. The selected agency will also submit its report with the data collected duly analyzed on the physical verification to Coir Board along with all the details as in the prescribed format. The originals of the format collected will have to be submitted to Head Office, Coir Board. Since the physical verification is a confidential exercise, secrecy of the data must be maintained by the agency concerned and hence not even part of the exercise shall be divulged. The work of field level verification will be time bound and has to be completed by the selected agency/ agencies as per the time schedule prescribed by Coir Board. 3. Eligibility of the Agency: The agencies responding to this bid notice should possess proven track record of having successfully undertaken similar works. They should have sufficient financial capacity, manpower, infrastructure and wherewithal for undertaking the work. Documentary proof like copies of the latest audited annual accounts, IT returns, list of Offices/key functionaries etc. shall be attached with the technical bid. Previous experience in taking up evaluation studies, technical consultancy, survey etc, having infrastructure for physical verification of Govt. supported/ field intervention/schemes in rural and urban areas including remote and inaccessible areas would be essential. Copies of the work orders, appreciation letters, etc. of earlier works handled should be enclosed in the technical bid cover. The organization/ agency should have at least 5 years of existence and should have experience in conducting survey and evaluation study at grass root level in rural and urban areas.