REPUBLIC OF ZAMBIA REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2014 FOR THE FIFTH SESSION OF THE ELEVENTH NATIONAL ASSEMBLY Appointed by Resolution of the House on 25th September, 2015 PRINTED BY THE NATIONAL ASSEMBLY REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2014 FOR THE FIFTH SESSION OF THE ELEVENTH NATIONAL ASSEMBLY Appointed by Resolution of the House on 25th September, 2015 TABLE OF CONTENTS PARAGRAPH PAGE 1. Membership of the Committee 1 2. Functions of the Committee 1 3. Meetings of the Committee 1 4. Procedure adopted by the Committee 1 PART I 5. Auditor General’s Comments 2 6. Submission by the Secretary to the Treasury 7 PART II GENERAL REVENUE 7. Zambia Revenue Authority 9 8. Ministry of Home Affairs – Zambia Police 17 9. Ministry of Mines, Energy and Water Development 18 10. Ministry of Home Affairs 19 11. Judiciary 22 12. Ministry of Transport, Works, Supply and Communications – Road Transport, and Safety Agency (RTSA) 23 13. Ministry of Tourism and Arts 24 14. Ministry of Lands, Natural Resources and Environmental Protection 25 15. Ministry of Agriculture and Livestock 35 EXPENDITURE 16. Ministry of Home Affairs – Zambia Police 37 17. Ministry of Mines, Energy and Water Development 39 18. Ministry of Home Affairs 45 i 19. Ministry of Home Affairs 47 20. Ministry of Home Affairs – Prisons and Reformatories 51 21. Ministry of Home Affairs – Prisons and Reformatories 56 22. Ministry of Foreign Affairs 58 23. Ministry of Foreign Affairs – Mission Abroad – Lubumbashi 60 24. Ministry of Foreign Affairs – Mission Abroad - Washington 62 25. Ministry of Foreign Affairs – Mission Abroad – New York 62 26. Ministry of Foreign Affairs – Mission Abroad – London 63 27. Ministry of Foreign Affairs – Mission Abroad – Nairobi 67 28. Ministry of Foreign Affairs – Mission Abroad – Addis Ababa 68 29. Ministry of Foreign Affairs – Mission Abroad – Beijing 70 30. Ministry of Foreign Affairs – Mission Abroad – New Delhi 72 31. Ministry of Foreign Affairs – Mission Abroad – Maputo 74 32. Ministry of Foreign Affairs – Mission Abroad – Windhoek 75 33. Ministry of Foreign Affairs – Mission Abroad – Brussels 78 34. Ministry of Foreign Affairs – Mission Abroad – Luanda 80 35. Ministry of Foreign Affairs – Mission Abroad – Geneva 81 36. Ministry of Foreign Affairs – Mission Abroad – Pretoria 83 37. Ministry of Foreign Affairs – Mission Abroad – Ottawa 84 38. Ministry of Foreign Affairs – Mission Abroad – Accra 85 39. Ministry of Foreign Affairs – Mission Abroad – Kuala Lumpur 87 40. Ministry of Local Government and Housing 88 41. Ministry of Information and Broadcasting Services 96 42. Ministry of Local Government and Housing 97 43. Ministry of Local Government and Housing 148 44 Ministry of Justice 157 45. Ministry of Community Development, Mother and Child Health 158 46. Ministry of Community Development, Mother and Child Health 167 47. Ministry of Community Development, Mother and Child Health 170 48. Ministry of Health 174 49. Ministry of Health 185 ii 50. Ministry of Transport, Works, Supply and Communications 191 51. Ministry of Transport, Works, Supply and Communications 197 52. Ministry of Youth and Sport 200 53. Ministry of Defence 203 54. Ministry of Defence – Zambia National Service 206 55. Ministry of Education, Science, Vocational Training and Early Education 207 56. Ministry of Education, Science, Vocational Training and Early Education 222 57. Ministry of Education, Science, Vocational Training and Early Education 225 58. Ministry of Education, Science, Vocational Training and Early Education 228 59. Ministry of Education, Science, Vocational Training and Early Education 232 60. Ministry of Lands, Natural Resources and Environmental Protection 241 61. Office of the President – Muchinga Province 242 62. Office of the President – Muchinga Province - Rural Roads Unit 245 63. Office of the President – Muchinga Province 246 64. Office of the President – Muchinga Province 248 65. Ministry of Agriculture and Livestock 250 66. Ministry of Agriculture and Livestock 253 67. Ministry of Agriculture and Livestock 273 68. Ministry of Agriculture and Cooperatives – Agribusiness and Marketing Department 278 69. Ministry of Agriculture and Livestock - Natural Resources Development College 291 70. Office of the President – Lusaka Province 295 71. Office of the President – Lusaka Province - Rural Roads Unit 299 72. Office of the President – Lusaka Province 303 73. Office of the President – Lusaka Province 305 74. Office of the President – Copperbelt Province 306 75. Office of the President – Copperbelt Province 308 76. Office of the President – Copperbelt Province 309 77. Office of the President – Copperbelt Province 311 78. Office of the President – Central Province 313 iii 79. Office of the President – Northern Province 315 80. Office of the President – Northern Province 318 81. Office of the President – Northern Province 319 82. Office of the President – Northern Province 321 83. Office of the President – Northern Province 322 84. Office of the President – Western Province 325 85. Office of the President – Western Province 329 86. Office of the President – Western Province 332 87. Office of the President – Western Province 334 88. Office of the President – Eastern Province 335 89. Office of the President – Eastern Province 338 90. Office of the President – Eastern Province 341 91. Office of the President – Luapula Province 343 92. Office of the President – Luapula Province 344 93 Office of the President – Luapula Province 348 94. Office of the President – Luapula Province 349 95. Office of the President – North Western Province 351 96. Office of the President – North Western Province 353 97. Office of the President – North Western Province 354 98. Office of the President – Southern Province 356 99. Office of the President – Southern Province 359 100. Office of the President – Southern Province 361 101. Office of the President – Southern Province 363 102. Ministry of Finance – Constitutional and Statutory Expenditure 364 103. Conclusion 365 Appendix 1 – List of Officials 366 iv REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2014, FOR THE FIFTH SESSION OF THE ELEVENTH NATIONAL ASSEMBLY APPOINTED BY RESOLUTION OF THE HOUSE ON 25TH SEPTEMBER, 2015 Consisting of: Ms M G M Imenda (Chairperson); MP; Mr V Mooya, MP; Mr J Zimba, MP; Mr A Milambo, MP; Mr M Mbulakulima, MP; Ms C Namugala, MP; Mr V Lombanya, MP; Brig Gen Dr B Chituwo, MP ; and Ms D Siliya, MP. The membership of your Committee changed following the appointment of Ms D Siliya, MP, as Minister of Energy and Water Development. She was replaced by Mr M Mumba, MP. The Honourable Mr Speaker National Assembly Parliament Buildings LUSAKA Sir, Your Committee has the honour to present its Report on the Report of the Auditor General on the Accounts of the Republic for the Financial Year ended 31st December, 2014. Functions of the Committee 2. The functions of your Committee are to examine the accounts showing the appropriation of sums granted by the National Assembly to meet the public expenditure, the Report of the Auditor General on these accounts and such other accounts, and to exercise the powers as provided for under Article 117(5) of the Constitution of the Republic of Zambia as amended in Article 203 (5) and (6) of the Amended Act No. 2 of 2016. Meetings of the Committee 3. Your Committee held twenty-seven meetings to consider the Report of the Auditor General on the Accounts of the Republic for the Financial Year ended 31st December, 2014. Procedure adopted by the Committee 4. With technical guidance from the Auditor General, the Accountant General and the Controller of Internal Audits, your Committee considered both oral and written submissions from Controlling Officers of ministries and institutions that were cited in the Report of the Auditor General on the Accounts of the Republic for the Financial Year ended 31st December, 2014. The Secretary to the Treasury was also requested to comment on the financial status of management in all the ministries and institutions cited in the Report. This Report contains the observations and recommendations of your Committee and includes, in some cases, proposed remedial measures to correct identified irregularities and weaknesses. The Report is in two parts. Part I deals with the Auditor General’s general comments and the response from the Secretary to the Treasury while Part II captures the responses from Controlling Officers on the individual audit queries. 1 PART I AUDITOR GENERAL’S COMMENTS 5. The Report was submitted to His Excellency the President for tabling in the National Assembly in accordance with the Provisions of Article 121 of the Constitution of the Republic of Zambia. Each Appropriation Account as reflected in the Financial Report for the Year Ended 31st December, 2014, was certified in accordance with the provisions of the Public Finance Act, No. 15 of 2004. This Report contains only issues that remained unresolved as at 31st December, 2015. Statement of Responsibility According to the provisions of the Public Finance Act, No. 15 of 2004, the Minister responsible for finance shall, subject to the provisions of the Constitution and the Act, have management, supervision, control and direction of all matters relating to the financial, planning and economic management of the Republic. The Minister is the Head of the Treasury established under the Act and shall make policy and other decisions of the Treasury except those designated under Section 6 of the Act to the Secretary to the Treasury who shall exercise the powers of the Treasury. In exercising these powers, the Secretary to the Treasury designates in respect of each head of revenue or expenditure provided for in the financial year, an officer who shall be a Controlling Officer.