Barry Davies LL.B (Hons) Solicitor/Cyfreithiwr Head of Legal and Democratic Services Pennaeth Gwasanaethau Cyfreithiol a Democrataidd TO: Councillor: Arnold Woolley Your Ref / Eich Cyf (Chairman) COO Councillors: Carol Ellis, Dennis Hutchinson, Nancy ur Ref / Ein Cyf Matthews, Neville Phillips OBE, Tony Sharps, Nigel Date / Dyddiad 09/02/2010 Steele-Mortimer, Helen Yale Ask for / Graham Connah Gofynner am Direct Dial / 01352 702336 Rhif Union Fax / Ffacs Dear Sir / Madam, A meeting of the EXECUTIVE will be held in the CLWYD COMMITTEE ROOM, COUNTY HALL, MOLD on TUESDAY, 16 FEBRUARY 2010 at 09:30 to consider the following items. Yours faithfully Assistant Director (Democratic Services) A G E N D A 1. APOLOGIES 2. MINUTES To confirm as a correct record the minutes of the meetings held on 22 December 2009 and 26 January 2010 (copies enclosed). 3. DECLARATIONS OF INTEREST TO CONSIDER THE FOLLOWING REPORTS STRATEGIC REPORTS - PART A 4. GENERAL FUND REVENUE BUDGET 2010/11 (COPY TO FOLLOW) Report of the Head of Finance and Chief Executive - Portfolio of the Leader and Executive Member for Finance and Asset Management County Hall, Mold. CH7 6NA Tel. 01352 702400 DX 708591 Mold 4 www.flintshire.gov.uk Neuadd y Sir, Yr Wyddgrug. CH7 6NR Ffôn 01352 702400 DX 708591 Mold 4 www.siryfflint.gov.uk The Council welcomes correspondence in Welsh or English Mae'r Cyngor yn croesawu gohebiaeth yn y Gymraeg neu'r Saesneg 1 Flintshire County Council 5. GENERAL FUND CAPITAL PROGRAMME 2010/11 TO 2013/14 (COPY TO FOLLOW) Report of the Head of Finance and Chief Executive and Director of Community Services and Director of Environment and Director of Lifelong Learning - Portfolio of the Leader and Executive Member for Finance and Asset Management 6. HOUSING REVENUE ACCOUNT 2010/11 (COPY TO FOLLOW) Report of the Head of Finance and Director of Community Services - Portfolio of the Leader and Executive Member for Finance and Asset Management and Executive Member for Housing Management and Function 7. HOUSING REVENUE ACCOUNT CAPITAL PROGRAMME 2010/11 (COPY TO FOLLOW) Report of the Head of Finance and Director of Community Services - Portfolio of the Leader and Executive Member for Finance and Asset Management 8. TREASURY MANAGEMENT POLICY & STRATEGY STATEMENT 2010/11 Report of the Head of Finance - Portfolio of the Leader and Executive Member for Finance and Asset Management 9. PRUDENTIAL INDICATORS 2010/11 TO 2012/13 Report of the Head of Finance - Portfolio of the Leader and Executive Member for Finance and Asset Management 10. MINIMUM REVENUE PROVISION 2010/11 Report of the Head of Finance - Portfolio of the Leader and Executive Member for Finance and Asset Management 11. SCHOOL ADMISSION ARRANGEMENTS 2011 Report of the Director of Lifelong Learning - Portfolio of the Executive Member for Education and Youth Services OPERATIONAL REPORTS 12. REVENUE BUDGET MONITORING 2009/10 (MONTH 9) (COPY TO FOLLOW) Report of the Head of Finance - Portfolio of the Leader and Executive Member for Finance and Asset Management 13. WORKFORCE INFORMATION REPORT Report of the Head of Human Resources and Organisational Development - Portfolio of the Executive Member for Corporate Management and Strategy 14. MATRIX CONTRACT UPDATE (MANAGED AGENCY STAFF SOLUTION) Report of the Head of Human Resources and Organisational Development - Portfolio of the Executive Member for Corporate Management and Strategy 15. RURAL DEVELOPMENT PLAN FOR WALES - BID FOR FUNDING FOR REGENERATION PROJECTS Report of the Director of Environment - Portfolio of the Deputy Leader and Executive Member for Environment and Regeneration and Tourism 2 Date: 09/02/2010 Flintshire County Council 16. COUNTY COUNCIL DIARY OF MEETINGS 2010/11 Report of the Chief Executive - Portfolio of the Executive Member for Corporate Management and Strategy 17. EXERCISE OF DELEGATED POWERS Report of the Chief Executive enclosed 18. FOR INFORMATION A copy of the Executive Forward Work Programme (months 11/09 to 04/10) together with an update are enclosed for information NOTES. ITEMS 19-22 ARE INTER-RELATED. THE FIRST THREE (ITEMS 19-21), IN PUBLIC SESSION, PRESENT THE OPTIONS APPRAISAL (19), THE LEGAL INTER AUTHORITY AGREEMENT (20) AND THE OUTLINE BUSINESS CASE (21) FOR THE NORTH WALES RESIDUAL WASTE TREATMENT PROJECT (NWRWTP). THEY WILL BE PRESENTED AS A COMBINED ITEM AT THE MEETING. ITEM 22 IS A MORE DETAILED VERSION OF ITEM 21 WHICH IS PROPOSED TO BE HELD IN PRIVATE SESSION, WITH THE PRESS AND PUBLIC EXCLUDED, AS IT CONTAINS COMMERCIALLY SENSITIVE INFORMATION. STRATEGIC REPORTS - PART B 19. NORTH WALES RESIDUAL WASTE TREATMENT PROJECT - OPTIONS APPRAISAL FOR FLINTSHIRE COUNTY COUNCIL Report of the Director of Environment and Chief Executive - Portfolio of the Executive Member for Waste Management and Strategy and Function 20. NORTH WALES RESIDUAL WASTE TREATMENT PROJECT - INTER AUTHORITY AGREEMENT Report of the Director of Environment and Chief Executive - Portfolio of the Executive Member for Waste Management and Strategy and Function 21. NORTH WALES RESIDUAL WASTE TREATMENT PROJECT OVERVIEW OF THE OUTLINE BUSINESS CASE Report of the Director of Environment and Chief Executive - Portfolio of the Executive Member for Waste Management and Strategy and Function LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 - TO CONSIDER THE EXCLUSION OF THE PRESS AND PUBLIC The following item is considered to be exempt by virtue of Paragraph(s) 14 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended). 22. NORTH WALES RESIDUAL WASTE TREATMENT PROJECT - OUTLINE BUSINESS CASE Report of the Director of Environment and Chief Executive - Portfolio of the Executive Member for Waste Management and Strategy and Function 3 Date: 09/02/2010 EXECUTIVE 22ND DECEMBER 2009 Minutes of the meeting of the Executive of Flintshire County Council held at County Hall, Mold on Tuesday, 22nd December 2009. PRESENT: Councillor A. Woolley (Chairman) Councillors: C.A. Ellis, H.D. Hutchinson, N. Matthews, N. Phillips, L.A. Sharps, and N.R. Steele-Mortimer. ALSO PRESENT: Councillors: R.B. Attridge, and D. Mackie. IN ATTENDANCE: Chief Executive, Director of Community Services, Director of Environment, Head of Legal and Democratic Services, Head of Finance, Head of ICT and Customer Services, Head of Human Resources and Organisational Development and Head of Committee, Member and Electoral Services. The Head of Financial Planning, Head of Service Accountancy, Head of Corporate and Capital Accounting and Principal Accountant were also present. APOLOGY: Councillor H. Yale. 210. DECLARATIONS OF INTEREST No declarations of interest were made by Members 211. FINAL LOCAL GOVERNMENT SETTLEMENT 2010/11 AND BUDGET 2010/11 The Chief Executive and Head of Finance presented a joint report which advised on the Final Local Government Settlement 2010/11 at the All Wales and Flintshire levels and presented the initial budget proposals for the 2010/11 budget. The Chief Executive, in introducing the report, referred to the considerable amount of work that had been undertaken on the budget since the provisional Welsh Local Government Settlement and time table for developing the Council’s budget proposals for 2010/11 had been considered at the Executive on 27th October 2009. He emphasised the difficulty of the budget process this year which, alongside the diminishing resources being made available by the Welsh Assembly Government (WAG) in future years, it would probably be the last budget to balance without significant changes being required as a result of the potential funding gap ranging from £6m to £8m per year between 2011/12 and 2013/14. However, at this stage the Executive was considering the 2010/11 budget. 4 The Chief Executive and Head of Finance then made a presentation to provide details of the Final Local Government Settlement 2010/11 and to present the proposals for the 2010/11 budget. The Chief Executive referred to the context of the budget considerations and to the 2.1% increase in Welsh Assembly Government Funding for 2010/11 throughout Wales. In respect of Flintshire, there was an in-year variable overspend prediction for 2009/10 but this could change before the end of the current financial year. There were then impacts which were forecast to continue into 2010/11 and the potential funding gap. The approach to the budget had been set within the context of a medium term/long term financial strategy. The budget report flagged up the implications of the proposed budget for future years, set out proposed pressures and efficiencies together with pressures totalling £1.1m and a small number of efficiencies which were not recommended. There was a full audit trail of all proposals considered which was available to Members. A projected budget short-fall of £0.386m still needed to be resolved. A number of items were still under consideration to bridge this gap which included specific items such as the review of price inflation; debt rescheduling of repayment; and the review of Out of County Placements pressure and a series of general, items including tactical budget management initiatives, establishment control and other control and further specific efficiencies. The Chief Executive emphasised the importance of keeping the Council Tax at a constant and affordable level and the budget proposals assumed that the budget requirement was set at £0.739m below the calculated Standard Spending Assessment which was £240.408m. This would result in a Band D Council Tax of £878.86 which was an increase of 3.3% which was in line with the Local Taxation Strategy of 3% to 3.5% and was the first time that the budget was below the calculated Standard Spending Assessment. The Head of Finance then referred to the funding which totalled £278.005m which would be achieved through Revenue Support Grant of £144.976m; National Non-Domestic Rates of £42.236m and a 3.3% increase in Council Tax of £53.196m giving a budget requirement of £240.408m.