REGULAR BOARD OF DIRECTORS MEETING Monday, December 7, 2020, 9:00 AM Hybrid Format of Participation - In Person at County Center, 601 East Kennedy Blvd, 26 Floor Conference Room, Tampa, FL 33602 and Via Communication Media Technology Information not viewable is available upon request through the Clerk of the Board phone: 813-384-6552 or e-mail: [email protected] AGENDA 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES Regular Board of Directors Meeting Minutes ~ November 2, 2020 Meeting Minutes - Regular Board of Directors Meeting ~ November 2, 2020 Attendance Log - Regular Board of Directors Meeting ~ November 2, 2020 3. PUBLIC INPUT ON AGENDA ITEMS AND GENERAL CONCERNS (3 MINUTES PER SPEAKER) 4. WELCOME NEW BOARD MEMBER Commissioner Gwen Myers Bio 5. EMPLOYEE RECOGNITIONS Scott Drainville, Deputy Chief of Maintenance & Facilities Ivan Maldonado, Director of Transportation Maintenance Employee of the Month – July 2020 ~ Route Maintenance Attendant Kevin Woodard Maintenance Employee of the Month – August 2020 ~ Fleet Maintenance Custodian Philip Beeton Maintenance Employee of the Month – September 2020 ~ Route Maintenance Attendant Steve Rapuzzi Operator of the Month - July 2020 ~ Bus Operator Cosme Garcia Operator of the Month - August 2020 ~ Bus Operator Maged Botros Regular Board of Directors Meeting - Monday, December 7, 2020 1 Operator of the Month – September 2020 ~ Bus Operator Francisco Torres Teamster Employee of the Quarter for 4th Quarter 2020 ~ Transit Supervisor Hugues Mathe Non-Bargaining Employee of the Quarter for 4th Quarter 2020 ~ David Kelsey Operator of the Year - FY2020 - Bus Operator Michael Burnett 6. APPROVAL OF ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. The following presentation and action items a and b were previously reviewed by the Operations and Safety Committee on October 19, 2020 who asked for the further information to be presented to the Board. This presentation is in support of Action Items a & b: 2020 Compressed Natural Gas (CNG) & Battery Electric Bus (BEB) Fuel Conversion/Cost Comparison Scott Drainville, Deputy Chief of Maintenance & Facilities Presentation Cover Sheet Presentation Resolution #R2020-12-48 ~ Authorize the Interim Chief Executive Officer to Purchase up to Sixteen Forty-Foot Compressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a not-to Exceed Amount of $ 9,413,485 Scott Drainville, Deputy Chief of Maintenance & Facilities Overview: Currently, there are 79 diesel-powered transit buses that have exceeded their useful life. The replacements are necessary to support a safe and reliable fleet, including the HART on-going commitment to alternative fuels and a more positive emissions impact on the environment. The Jacksonville Transportation Authority (JTA) conducted a procurement to purchase buses for a consortium of transit agencies in Florida, including HART, in accordance with public procurement policies and procedures. Resolution #R2020-12-48 with Attachment b. Resolution #R2020-12-49 - Authorize the Interim Chief Executive Officer to Purchase Up to Four (4) Forty-Foot Proterra Battery Electric Buses with Charging Equipment and Requisite Charging Infrastructure in a Not-to-Exceed Amount of $5,485,350 Scott Drainville, Deputy Chief of Maintenance & Facilities Overview: The purpose of this item is to request authorization to purchase up to four (4) Proterra forty- foot Battery Electric Buses (BEB) with charging equipment and requisite charging infrastructure. This purchase will move forward HART’s on-going commitment to alternative fuels and a more positive emissions impact on the environment. The battery electric buses are necessary to evaluate, monitor and collect data for a future successful deployment of low and zero emission vehicles. Resolution #R2020-12-49 with Attachment c. This presentation is in support of Action Item c: Regular Board of Directors Meeting - Monday, December 7, 2020 2 2020-2021 Publix Streetcar Station Sponsorship Agreement Tyler Rowland, Manager of Communications & Creative Services Presentation Resolution #R2020-12-50 ~ Execution of First Amendment to Station Sponsorship Agreement Between Publix Super Markets, Inc., Tampa Historic Streetcar, Inc., the City of Tampa and the Hillsborough Area Regional Transit Authority to Extend the Term of the Station Sponsorship Agreement Allowing Publix to Sponsor the Streetcar System by Naming a Station Stop and to Provide for Modification of the Station Signage Tyler Rowland, Manager of Communications and Creative Services Overview: Tampa Historic Streetcar, Inc. (“THS”) General Counsel, along with the Counsels from the City of Tampa (the “City”) and the Hillsborough Transit Authority (“HART”) negotiated and agreed to, pending the necessary Board approvals, the First Amendment to Station Sponsorship Agreement (the “First Agreement”) with Publix Super Markets, Inc. (“Publix”) to extend the Station Sponsorship Agreement previously entered into between the parties on July 27, 2019 allowing Publix to sponsor the Streetcar System by naming a Station Stop. Resolution #R2020-12-50 with Attachment I Attachment II - First Amendment to Station Sponsorship Agreement d. Resolution #R2020-12-51 ~ Authorize the Interim Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) Between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept State Block Grant Funding Assistance for Fiscal Year 2021 in the Amount of $5,415,165 Cyndy Stiglich, Interim Chief Financial Officer Overview: FDOT’s State Block Grant program provides funding to HART for the reimbursement of operating expenses. Resolution #R2020-12-51 with Attachment e. This presentation is in support of Action Item e: Flamingo Fare Structure Changes Emmanuel Nuñez, Manager of Revenue & Retail Sales Cherie Leporatti, Compliance Officer Donny Murray, Senior Community Engagement Specialist Presentation Resolution #R2020-12-52~ Authorize Implementation of the Flamingo Fares Structure which will Co-exist with the Current Structure from January 1, 2021 to June 30, 2021 with the Flamingo Fares Structure to be Completely in Effect Starting July 1, 2021 Emmanuel Nunez, Manager of Revenue and Retail Sales Overview: Flamingo Fares is the new, branded public transit fare structure and fare payment technology of the Tampa Bay area. Electronic fares will be introduced with Flamingo, along with product/balance protection and new fare payment methods and will co-exist with the current Regular Board of Directors Meeting - Monday, December 7, 2020 3 structure from January 1, 2021 to June 30, 2021 with the Flamingo Fares structure to be completely in effect starting July 1, 2021. Resolution #R2020-12-52 with Attachments I, II, III Attachment IV Attachment V Attachment VI f. Resolution #R2020-12-53 ~ Authorize the Interim Chief Executive Officer to Execute a Memorandum of Understanding (MOU) Between Hillsborough Transit Authority (HART) and the Tampa Downtown Partnership (TDP) to Assist with Operating the On- Demand Transportation Service from January 1, 2021 through March 31, 2021 in a Not-to-Exceed Amount of $310,000 Christopher Cochran, Director of Service Development Overview: HART recently issued a solicitation for a multi-area point-to-point and circulator service, which included the current Tampa Downtown On-Demand Transportation Service as provided by the “Downtowner”. However, this solicitation was formally protested on October 21, 2020 and subsequently cancelled on November 5, 2020. To ensure continuity of service as currently provided by the Downtowner after December 31, 2020, when the current MOU between HART and the Tampa Downtown Partnership (TDP) expires, this MOU will provide funding for services from January 1 through March 31, 2021, potentially allowing time for a new solicitation to be released. Under this MOU, HART will continue to function only as the pass-through agent for funding being provided by the Florida Department of Transportation (FDOT) to the TDP. Resolution #R2020-12-53 with Attachment I Attachment II - MOU 7. CONSENT AGENDA Resolution #R2020-12-54 ~ Authorization to Increase Settlement Authority to $210,654.94 on HART Workers’ Compensation Claim #B1270170 Jason Wright, Manager of Risk Overview: This action item conforms to HART Board Policy 700: Risk Management; Sub Section 720: Settlement Policy. This item discusses appropriate settlement authority for the claim listed below. Resolution #R2020-12-54 with Attachment I and II 8. INTERIM CHIEF EXECUTIVE OFFICER'S REPORT a. Monthly Agency Activities Report b. Sole Source Procurements and One-Time Deviation to Procurement Manual Sole Source and Deviations Report Attachment 9. CHAIR'S REPORT Regular Board of Directors Meeting - Monday, December 7, 2020 4 10. GENERAL COUNSEL'S REPORT a. HART Board 2021 Elections and Other Boards Appointments General Counsel Report - HART Board Election Process and Committees Assignments Attachment I - HART Board Appointment Preference Survey Attachment II - Committee Structure b. Chief Executive Officer Recruitment Update 11. HART COMMITTEE REPORTS Litigation and Claims Committee Meeting ~ November 24, 2020 Meeting Minutes - Litigation and Claims Committee ~ November 24, 2020 Attendance Log - Litigation and Claims Committee ~ November 24, 2020 12. REPORTS FROM HART BOARD REPRESENTATIVES a. ADA Accessibility Committee ~ November 19, 2020 Summary of November 19, 2020 ADA Accessibility Committee Meeting b. Metropolitan Planning Organization (MPO) Board