2014-2015 EMPLOYEE HANDBOOK For All Employees Cypress-Fairbanks Independent School District TABLE OF CONTENTS 2014-15 Page I. OVERVIEW ...................................................................................................... 1 A. Employee Acknowledgment .................................................................... 2 B. Superintendent’s Letter. ........................................................................... 3 C. Introduction/Trustees ............................................................................... 4 D. Philosophy, Vision and Mission .............................................................. 5 E. District Goals ........................................................................................... 6 II. GENERAL INFORMATION ........................................................................... 7 A. Who Can Help You? ................................................................................ 8 B. Emergency Procedures............................................................................. 9 C. Office Locations....................................................................................... 10 D. Work Schedules and Campus Addresses ................................................. 11-18 E. School District Map ................................................................................. 19-20 F. District Organization Chart ...................................................................... 21 G. District Calendar ...................................................................................... 22 H. District Closed/Non-Optional Holidays ................................................... 23 III. EMPLOYEE RELATIONS .............................................................................. 24 A. Superintendent’s Letter: Healthy Work Place ........................................ 25 B. Equal Opportunity Employment .............................................................. 26 C. Employee Standards of Conduct .............................................................. 26-36 Compliance with Laws and Policies ........................................................ 26-27 Employee Welfare ................................................................................... 27-36 Sexual Harassment ....................................................................... 27-34 Frequently Asked Questions .................................................. 28-29 Complaint Form ..................................................................... 30 Complaint Procedure ............................................................. 31-34 Other Prohibited Conduct ............................................................ 34-36 Identification Badges ................................................................... 37 Employee’s Duties During an Investigation ................................ 37 Safety Requirements .................................................................... 37 Personnel-Student Relations ........................................................ 37 Dress and Grooming .................................................................... 37 Tobacco Use................................................................................. 38 Alcohol & Drugs .......................................................................... 38 Drug-Free Workplace Requirements Notice ............................... 38 Electronic Devices/Communication ........................................................ 39 Pagers, Phones in the Workplace ................................................. 39 Electronic Recording ................................................................... 39 Electronic Media .......................................................................... 39 Limited Electronic Communication with Students ...................... 40 Personal Use of Electronic Media................................................ 41 i Confidentiality of Data and Information...................................... 41 Firearms Prohibited .................................................................................. 41 Criminal Conduct ..................................................................................... 41 Obligation to Report Criminal Record ..................................................... 42 Operators of District Vehicles/Travel Allowance Recipients .................. 42 Notice of Traffic Violations ..................................................................... 43 Commercial Driver’s License (CDL) ...................................................... 43 Employee Vehicle Safety ......................................................................... 43 Termination .............................................................................................. 43 Pornography ............................................................................................ 43 Conflict of Interest ................................................................................... 44 Violations of Employee Standards of Conduct ........................................ 45 D. Financial Ethics ........................................................................................ 45 Fraud and Financial Impropriety ................................................. 45 Financial Controls and Oversight ................................................ 46 Fraud Investigations ..................................................................... 46 Analysis of Fraud ......................................................................... 47 E. Attendance - Absence from Work ........................................................... 47-48 F. Non-Exempt Employee Timekeeping Records ....................................... 48 G. Compensatory Overtime for Eligible Employees .................................... 48 H. Personnel Records: Requirements, Maintenance and Access................. 49-53 I. Alcohol and Drugs: Employee Requirements......................................... 52 Random Testing for Safety Sensitive Positions ........................... 53 Drug and Alcohol Offenses ......................................................... 53 Drug and Alcohol Testing – General ........................................... 54 Reasonable Suspicion Testing ..................................................... 54 J. Requirements and Restrictions for Physical Examinations ..................... 55-57 K. Assignment of Employees and Nepotism ................................................ 57-59 L. Supplemental Duties ................................................................................ 59 M. Work Schedules ....................................................................................... 59 N. Work Made for Hire................................................................................. 59 O. Employee Complaints .............................................................................. 60-66 General Information ..................................................................... 60-61 Filing a Complaint ....................................................................... 61-65 Complaint Form ........................................................................... 66 P. Hazard Communication Act .................................................................... 67 Q. Bloodborne Pathogen Plan ....................................................................... 67-68 R. Asbestos Abatement Program .................................................................. 69 S. Pest Control Information.......................................................................... 69 T. Electronic Communication and Data Management ................................. 69-74 U. Network/Internet Responsible Use Guidelines ........................................ 74-78 V. Computer Software Policy ....................................................................... 78-79 W. E-Mail Usage Guidelines ........................................................................ 79-81 X. CFISD Netiquette..................................................................................... 81-83 Y. ADA, Title IX and 504 Coordinators ...................................................... 83-84 Z. Procedures Relating to Reporting Child Abuse/Neglect ......................... 84 AA. Student Information ................................................................................. 85 ii IV. BENEFITS ...................................................................................................... 87 A. Required Privacy Notification ................................................................. 88-93 B. Group Medical Insurance Program .......................................................... 94 C. Enrollment Procedures ............................................................................ 95 D. Listing of Plans with Contact Information .............................................. 99 E. Plan Options and Rates ............................................................................ 100-113 F. Tax Deferred Investment Programs ......................................................... 113 G. New Health Insurance Marketplace Coverage ........................................ 116-118 H. Medicaid and Children’s Health Insurance Program (CHIP) .................. 119 I. Women’s Health and Cancer Rights Act of 1998 .................................... 119 J. COBRA Insurance Extension ................................................................