GRANTS COMMITTEE BOOK MASS CULTURAL COUNCIL THURSDAY, DECEMBER 17, 2020 MASS CULTURAL COUNCIL GRANTS COMMITTEE THURSDAY, DECEMBER 17, 2020 TABLE OF CONTENTS (Please refer to page number at bottom of page) Page Agenda and Resolutions 1 1. Open Meeting Law 4 2a. Minutes – June 2 6 2b. Minutes -June 9 15 4. Conflict List and Instructions 23 5. FY20 Grants Allocation Plan 26 5b. Budget Spreadsheet 36 6AI Relief Fund for individual artists and other cultural practitioners 40 6AII Apprenticeships 42 6AIII Artists Fellowships 46 6BI CIP Portfolio 48 6BII CIP Gateway 66 6BIII CIP Projects 73 6C Media Partnerships 76 6DI LCC 77 6DII Cultural Districts/Fair Saturday 87 6DIII Festivals/Audience Lab 90 6E I, II Creative Youth Development 91 6F I -IV Arts & Education 95 6GI-III UP 99 6H Mass Humanities 99 6I NEFA 101 6J Network of Arts Administrators of Color 104 6K SMU Data Arts 105 MASS CULTURAL COUNCIL GRANTS COMMITTEE THURSDAY, DECEMBER 17, 2020 9:30-11:00 AM ON-LINE MEETING (CALL-IN INSTRUCTIONS POSTED AT https://massculturalcouncil.org/about/board/ UNDER “December 17, 2020 GRANTS COMMITTEE MEETING”) AGENDA VOTE 1. Call to Order- Open Meeting Law Notice 2. Minutes- June 2, 2020 and June 9, 2020 X 3. Chair/Acting ED Reports 4. Conflict of Interest Notifications 5. FY21 Grants and Program Plan. 6. FY21 Grant and Program Recommendations X A. Artists: I. Relief Fund for Artists and Cultural Practitioners II. Traditional Arts Apprenticeships III. Artists Fellowships Prepared on 12/13/20 Page 1 of 105 2 B. Cultural Investment Portfolio (CIP) I. Portfolio Memo & Funding List II. CIP Gateway Memo & Funding List III. CIP Projects Memo C. Media Partnerships D. Community I. Local Cultural Councils II. Cultural Districts III. Festivals E. Creative Youth Development (CYD) I. YouthReach/SerHacer II. Instrument Program F. Education I. STARS II. Creative Minds Out of School III. Massachusetts History Day IV. Poetry Out Loud G. UP I. Innovation and Learning Network Stipends II. Innovation Fund Grants III. LEAD Professional Development Grants H. Mass Humanities I. NEFA J. Network of Arts Administrators of Color K. SMU Data Arts 7. Adjourn Page 2 of 105 MASS CULTURAL COUNCIL GRANTS COMMITTEE (IN ADVANCE OF THE 149TH MEETING OF MASS CULTURAL COUNCIL ON JANUARY 7, 2021) THURSDAY, DECEMBER 17, 2020 9:30-11:00 AM ON-LINE MEETING RESOLUTIONS Section 5 WHEREAS, the General Court of the Massachusetts State Legislature has appropriated a budget of $18,180,000 to the Mass Cultural Council for FY21; AND WHEREAS, Mass Cultural Council staff has presented a recommended FY21 grants budget to the Grants Committee at its meeting on December 17, 2020 (“Grants Committee Meeting”), including recommended grant allocations for a variety of Mass Cultural Council programs; NOW THEREFORE, it is hereby RESOLVED: that the Grants Committee further recommends that the Council approve the allocation of grants and processes and procedures presented at the Grants Committee Meeting. Section 6 Part A, I to III RESOLVED: To recommend to Mass Cultural Council the funding of a Relief Fund for individual artists and other cultural practitioners in the amount of $651,000 plus any contributions from any other source plus unexpended amounts from the STARS program and other approved grant programs; the funding of the Apprentice Grants program in the amount of $100,000 and Artist Fellowship Page 3 of 105 2 program allocations totaling $652,500, all as presented at the Grants Committee Meeting. Part B, I to III RESOLVED: To recommend allocations to the Cultural Investment Portfolio, CIP Gateway and CIP Projects (collectively, the “CIP Programs”) as presented at the Grants Committee Meeting in for an aggregate total of $6,203,000. Part C RESOLVED: To recommend allocations to the Media Partnerships program of $130,000 as presented at the Grants Committee Meeting. Part D, I to III RESOLVED: To recommend an allocation to the Local Cultural Councils totaling $4,350,000, up to $397,500,000 in Cultural District grants, and $50,000 to the Festivals Program all as presented at the Grants Committee Meeting. Part E, I to II RESOLVED: To recommend grant allocations to YouthReach and SerHacer programs, continued funding of the Instrument Library in the combined amount of $1,490,000 plus expenditure of any remaining CARES Act funds all as presented at the Grants Committee Meeting. Part F.I to IV RESOLVED: To recommend to Mass Cultural Council the following Arts Education grant allocations, $1,150,000 to the STARS program (provided that any unused amounts be repurposed to the Relief Fund for individual artists and other cultural practitioners described elsewhere), $10,000 to the Creative Minds Out of School program, $20,000 in support of Massachusetts History Day, $20,000 in support of the NEA-funded Poetry Out Loud program, all as presented at the Grants Committee Meeting. Part G RESOLVED: To recommend to Mass Cultural Council the continuation of the UP Program with grants in the amount of $80,000 as presented at the Grants Committee Meeting. Page 3A of 105 3 Part H RESOLVED: To recommend to Mass Cultural Council a grant to Mass Humanities totaling $686,191 as presented at the Grants Committee Meeting. Part I RESOLVED: To recommend to Mass Cultural Council a grant to NEFA up to $60,000 provided that Mass Cultural Council does not provide more than $55,000 if the other New England states do not provide to NEFA as much as Mass Cultural Council provides as presented at the Grants Committee Meeting. Part J RESOLVED: To recommend to Mass Cultural Council an allocation of $25,000 to ArtsBoston acting on behalf of the Network Arts Administrators of Color as presented at the Grants Committee Meeting. Part K RESOLVED: to recommend to contract with SMU Data Arts to provide the Cultural Data Profile tool as presented at the Grants Committee Meeting. Page 3B of 105 OPEN MEETING LAW STATEMENT Please note that this meeting is an open meeting of a public body subject to the Massachusetts Open Meeting Law. A notice of this meeting together with the agenda was posted on Mass Cultural Council’s website 48 or more hours ago (excluding weekends and holidays). This meeting shall be open and accessible to all members of the public except at such times when this body has voted to go into closed executive session under the Open Meeting Law. Please note that this body has invited staff of Mass Cultural Council to be present at the meeting. Mass Cultural Council welcomes members of the public to attend its public meetings. Under the Open Meeting Law, however, this is not a public hearing and public testimony will not be taken. Individuals may not address the meeting without permission of the Chair. Any member of the public may record this meeting provided that they first notify the Chair and must not interfere with the meeting. The Chair will then inform the members of the meeting that they are being recorded. This meeting is a virtual meeting held under the Open Meeting Law as modified by the Governor’s recent emergency declaration. Only Committee members, Council members and invited staff will be able to address the meeting. All other persons will be muted. Please note that anyone attempting to disrupt the meeting may be muted, have their ability to project video images shut off or even removed from the meeting, at the discretion of the chair Page 4 of 105 Draft minutes of the open session of this meeting shall be kept and shall be posted on Mass Cultural Council’s website no later than 30 days after the meeting provided that such minutes shall not be considered official until they have been approved by this body in open session. Individuals asserting a violation of the Open Meeting Law may file a complaint with this body within 30 days or with the Attorney General’s office thereafter. TIPS FOR PARTICIPATING IN A VIRTUAL OPEN MEETING USING VIDEOCONFERENCING WHEN THERE ARE SEVERAL PARTICIPANTS (adapted from several sources) • In order to minimize background noise, please mute microphone when not speaking. • Please raise hand in order to be recognized by the chair. • In order for all members to have an opportunity to speak and be heard, please wait to speak until specifically recognized by the chair. • If there are questions, please direct them to the chair and the chair will then recognize the appropriate person to respond. • Please limit statements to three minutes. • The chair will reserve the right to limit discussion in order to allow sufficient time for every member to be heard who wishes to speak. • Modify Video Settings to “Hide all non-video participants”- this will make it easier to follow who is speaking and participating • In the event of a service interruption during a Zoom call due to hackers, so-called “zoom bombing” or other technical difficulties, staff will indicate the call is to be terminated. Please exit the call and staff will circulate instructions by email for a new Zoom call to continue the meeting. Page 5 of 105 UNOFFICAL DRAFT SUBJECT TO APPROVAL BY THE COMMITTEE AT ITS NEXT MEETING MINUTES OF THE MEETING MASS CULTURAL COUNCIL GRANTS COMMITTEE TUESDAY, JUNE 2, 2020 ONLINE MEETING Committee Chair Victoria Marsh called the meeting to order at 3:30 PM Committee Members Present were Victoria Marsh, Chair, Grants Committee Nina Fialkow, Chair, Mass Cultural Council Marc Carroll, Vice Chair, Mass Cultural Council Barbara Schaffer Bacon Karen Barry Kathy Castro Jo-Ann Davis Sandra Dunn Karen Hurvitz Cecil Barron Jensen Staff Members Present were Anita Walker, Executive Director David Slatery, Deputy Director Bethann Steiner, Communications Director Jen Lawless, Operations Director Kelly Bennett Dan Blask Luis Cotto Ricardo Guillame Prepared on 7/10/20 Page 6 of 105 2 Maggie Holtzberg Scott Hufford Mina Kim Kalyn King Evelyn Nellum Ann Petruccelli Timothea Pham Victoria Marsh opened the meeting by referring to the Open Meeting Law Statement since no guests were present.