MUNICIPAL DISASTER RISK REDUCTION PROJECT PROCUREMENT AND INSTALLATION OF THE EQUIPMENT FOR EARLY WARNING SYSTEM IN CITY OF UŽICE TENDER DOCUMENTS VOLUME I, VOLUME II & VOLUME III City of Užice February 2020 MUNICIPAL DISASTER RISK REDUCTION PROJECT I Procurement and Installation of The Equipment for Early Warning System in City of Užice VOLUME I / THE TENDER Contents VOLUME I .................................................................................................................................. 1 THE TENDER ............................................................................................................................ 1 Section 1: Invitation for Tender ................................................................................................... 2 1. Preamble .................................................................................................................. 2 2. Invitation................................................................................................................... 3 Section II: Instruction to Tenderers ............................................................................................. 4 A. General .................................................................................................................... 4 1. Scope ............................................................................................................. 4 2. Source of Funds ............................................................................................. 4 3. Eligibility and qualification .............................................................................. 4 4. Cost of Tendering ........................................................................................... 5 5. Pre-Tender meeting and site visit ................................................................... 5 B. Tender Documents ................................................................................................... 6 6. Contents of Tender Documents ...................................................................... 6 7. Clarification of Tender Documents ................................................................. 7 8. Amendment of Tender Documents ................................................................. 7 C. Preparation of Tender .............................................................................................. 8 9. Language of Tender ....................................................................................... 8 10. Documents comprising the Tender ................................................................. 8 11. Tender prices ............................................................................................... 10 12. Tender currencies ........................................................................................ 11 13. Tender validity period ................................................................................... 12 14. Tender Security ............................................................................................ 12 15. Format and signing of Tender ...................................................................... 13 D. Submission of Tenders ........................................................................................... 13 16. Sealing and marking of Tenders ................................................................... 13 17. Deadline for submission of Tenders ............................................................. 14 18. Late Tenders ................................................................................................ 14 19. Modification and withdrawal of Tenders ....................................................... 14 E. Tender Opening and Evaluation ............................................................................. 14 20. Opening of Tenders by Principal .................................................................. 14 21. Process to be confidential ............................................................................ 15 22. Clarification of Tenders ................................................................................ 15 23. Preliminary examination of Tenders ............................................................. 15 24. Correction of computational errors and conversion to single currency .......... 16 25. Evaluation .................................................................................................... 16 26. Abatement of Tender process ...................................................................... 17 F. Award of Contract .................................................................................................. 17 27. Preparation of award .................................................................................... 17 28. Notification to the first-ranked Tenderer ....................................................... 17 29. Notification of award and signing of Contract ............................................... 18 30. Performance and Advance Payment Security .............................................. 18 31. Corrupt or Fraudulent Practices ................................................................... 19 Tender Documents MUNICIPAL DISASTER RISK REDUCTION PROJECT II Procurement and Installation of The Equipment for Early Warning System in City of Užice VOLUME I / THE TENDER Section III: Tender Data ............................................................................................................ 20 Instructions to Tenderers ................................................................................................. 20 Section IV: Sample Forms for Tender ....................................................................................... 31 A. Tender Form .......................................................................................................... 31 B. Tender Security Form ............................................................................................. 33 C. Manufacturer's Authorization Form ......................................................................... 33 D. Letter of Acceptance .............................................................................................. 34 E. Price Schedules ..................................................................................................... 35 F. Confirmation of Compliance with Swiss Labor Legislation ...................................... 36 G. Reference Projects of Firms ................................................................................... 37 H. Litigation History Form ........................................................................................... 39 I. Information about Involved Firms and Quality Management ................................... 40 J. Financial Form ....................................................................................................... 42 K. List of Key Staff and Task Assignments ................................................................. 44 L. List of Key Materials, Equipment and Suppliers ...................................................... 45 M. Template for Curriculum Vitae ................................................................................ 46 N. Prevention of Irregularities ..................................................................................... 48 VOLUME II ............................................................................................................................... 50 THE CONTRACT ..................................................................................................................... 50 Section I: General Conditions of Contract ................................................................................. 51 GENERAL CONDITIONS OF CONTRACT ..................................................................... 51 Part I Contract and Interpretation .................................................................................... 52 Part II Subject Matter of Contract .................................................................................... 62 Part III Payment .............................................................................................................. 65 Part IV Intellectual Property and Confidential Information ................................................ 68 Part V Work Execution .................................................................................................... 70 PART VI Guarantees and Liabilities ................................................................................ 85 PART VII Risk Distribution ............................................................................................... 90 Part VIII Change in Contract Elements .......................................................................... 100 Section II: Special Conditions of Contract ............................................................................... 110 (Clause 1) Definitions ................................................................................................. 110 (Clause 4) Notices ...................................................................................................... 111 (Clause 6) Settlement of Disputes .............................................................................. 111 (Clause 7) Scope of Services [Spare Parts] ................................................................ 111 (Clause 8) Time for Commencement and Completion