CITY OF WOODLAND ADOPTED BUDGET FISCAL YEAR 2016-2017 CITY OF WOODLAND FISCAL YEAR 2016-2017 ADOPTED BUDGET MEMBERS OF THE CITY COUNCIL Tom Stallard, Mayor William L. Marble, Mayor Pro Tempore Jim Hilliard, Council Member Sean Denny, Council Member Angel Barajas, Council Member STAFF PREPARED BY Paul Navazio, City Manager Kim McKinney, Finance Officer Kim McKinney, Finance Officer Evis Morales, Senior Analyst Ana Gonzalez, City Clerk Lynn Johnson, Senior Analyst Kara Ueda, City Attorney Rachael Smith, Human Resources Analyst II Dan Bellini, Public Safety Chief Ken Hiatt, Community Development Director Greg Meyer, Public Works Director Greta Galindo, Library Services Director Christine Engel, Community Services Director The Mission of Woodland is….. The City of Woodland will create and sustain community vitality by: Providing quality services, programs and facilities Safeguarding our community Promoting community involvement Planning for our City’s future TABLE OF CONTENTS Manager’s Transmittal City Manager’s Proposed Budget Transmittal Memorandum…I-VI 1. City Council Priorities Goals……………………………………….1-5 2. Budget Preparation Process…………………………………….…6-9 3. Budget Summary…………………………………………………….10-28 4. General Fund 5-Year Forecast………………………………..29-37 5. City Organization Organizational Chart……………………………………………………38 Approved FTEs…………………………………………….…………39-44 6. Department Summaries Administrative Services………………………….………………45-54 Community Development……………………….……………..55-71 Community Services……………………………………………...72 -78 Police (Public Safety Department)…………………..……..79-87 Fire (Public Safety Department)………………..……………88-94 Library…………………………………..……………………………….95-99 Public Works………………………………..………….………...100-116 7. Capital Improvement Program Budget…………..…..117-296 8. Debt Service Schedule……………..……………………..…………297 9. Appendices Financial Policies…………………………………………………….…298 Investment Policy…………….…………………………………299-304 Glossary……………………………………………………………..305-309 Manager’s Transmittal July 1, 2016 Honorable Mayor and Members of the City Council: Presented herein is the City’s Adopted Budget for fiscal year 2016/2017. The adopted spending plan totals $155.83 million, supporting city operations ($109.05 million), capital projects ($29.48 million) and debt service obligations ($17.30 million) and represents a reduction of 2.5% from last year’s adopted budget. The budget includes a set of specific funding recommendations totaling $1,889,849, including $1,204,000 in one-time funding and $685,849 in ongoing budget augmentations, and supports a staffing level of 292 full-time equivalent positions. This staffing level represents a net increase of three position over the prior year, and remains 85 positions (23%) fewer than pre-recession staffing levels of FY2008/09 budget. The adopted General Fund budget, totaling $47.35 million, reflects an increase of $3.39 million over the prior year, with $1.15 million representing one-time funding allocations from available excess General Fund reserves. The adopted overall budget, including specific funding recommendations to meet selected priority needs, result in an anticipated year-end fund balance in the General Fund of $10.66 million (25.9%), or $2.4 million above the Council-adopted reserve policy level of 20%. The adopted FY2016/17 Capital Improvement Program budget includes funding recommendations totaling $29.48 million, of which $14.7 million is allocated for investment in transportation infrastructure, $10.0 million to advance capital projects with our water and sewer utilities, and $3.7 million supports park and library facility improvements. Of this amount, $2.7 million is provide through Measure E, consistent with the FY2016/17 funding allocations approved by the Council earlier in the budget process. The capital budget also reflects the completion of the regional Surface Water Project by the Woodland-Davis Clean Water Agency and, as such, the city’s water utility is not expected to make capital funding contributions to the Agency in FY2016/17, but rather will assume responsibility for debt service payments upon project completion. I Manager’s Transmittal The following presents a summary of the FY2016/17 Adopted Budget by major fund category: General Fund $47,349,160 Enterprise Funds 50,088,558 Special Revenue Funds 19,510,433 Internal Service Funds 17,104,654 Capital Funds 12,644,551 Debt Service Funds 8,134,916 Successor Agency 1,002,279 Total Appropriations $155,834,551 This year represents the fifth year of implementation of the city’s framework designed to advance the Council’s goal of fiscal stability. The FY2016/17 budget provides a modest amount of budget flexibility to address priority needs; however, while the city has made significant progress in reducing the structural budget deficit, managing personnel costs and addressing unfunded liabilities, more work will be needed over the next few years to close the remaining budget deficit reflected in our updated five- year forecast as well as fund priority needs that remain outside the ability of the current budget to address. While the fiscal and economic outlook has improved, the city is thus far experiencing a very modest economic recovery which lags regional and statewide growth rates. Beyond reliance on continued momentum of the economic recovery, the city’s long-term fiscal outlook is expected to be buoyed through the pending adoption of a new General Plan as well as targeted investment in infrastructure and initiatives to support economic development opportunities As has been the case in recent years, the budget necessarily incorporates fairly conservative revenue estimates, which contributes to limited discretionary budget flexibility. Nonetheless, the ability of the city to maintain, and increase, reserve levels has provided an opportunity to, at once, exercise diligence in implementing long-term, sustainable structural budget changes, while also providing the ability to utilize a prudent amount of one-time funding to address priority needs, above what can be supported by the baseline budget. Adopted Budget Recommendations The overall adopted Budget is consistent with the budget framework developed over the past several fiscal years as well as feedback provided by the City Council through its regular quarterly budget updates and the Spring Budget Workshops held this past March and May. The budget includes budget-balancing measures resulting in $376,322 in General Fund savings required to balance the budget and provide a limited amount of budget flexibility to address priority needs across a variety of program areas. Budget-Balancing Plan Aquatics Program $ (99,126) Measure J Library Materials $ (25,000) Measure J 50% of Existing School Resource Officer $ (83,207) Measure J Reduce Negotiations Budget $ (47,000) United Way Building $ (2,180) Supplies for curb, gutter, sidewalk Program $ (5,850) Elimination of Central Storeroom $ (113,959) $ (376,322) II Manager’s Transmittal The budget also includes one-time funding recommendations totaling $1,204,000, including $988,000 in adopted General Fund appropriations from available excess reserves. An additional $216,000 in one- time funding is to be funded from Measure J ($166,000) and the Water Enterprise Fund ($50,000). The following summarizes the specific one-time funding included as part of the FY2016/17 Adopted Budget: One-Time Funding - General Fund CDD Consultant Services - Building $ 50,000 CDD Consultant Services - Engineering $ 50,000 Fire Grass Rig (Include Revenue of $250K in Fund 012) $ 250,000 Fire Overhire $ 40,000 Facilities Maintenance Worker Vehicle $ 33,000 Cyclical Tree Pruning $ 100,000 Homeless Pilot Project $ 75,000 Municode Update $ 20,000 Traffic Monitoring Equipment $ 10,000 Economic Development Investment Deputy Director Position $ 187,060 Contract Services $ 37,940 Special Events $ 25,000 PD Equipment $ 60,000 Fire Station Relocation Study $ 50,000 $ 988,000 One-Time Funding - Non-General Fund Police League Activities $ 30,000 Measure J Ferns Park - Poured-In-Place Rubber (Measure J) $ 100,000 Measure J Woodland Sports Park Playground (Measure J) $ 36,000 Measure J $ 166,000 Utilities Maintenance Worker Vehicle $ 50,000 Water Enterprise Total One-Time Funding Recommendations $ 1,204,000 Given the ongoing constraints on the City budget across most all funding sources, limited flexibility is available to address ongoing supplemental budget augmentations. However, given the critical needs and consequences of deferring funding, a limited number of recurring funding recommendations are included in the budget. General fund savings derived from the recommended budget balancing plan allow for the addition – or re-allocation – of $389,783 in General Fund appropriations primarily for the addition of a Parks Maintenance Worker and Facility Maintenance Worker, provide for the increase in the City’s Landscape contract and funding for ongoing support of key temporary part-time positions within Crime Prevention programs and addition of temporary part-time Parking Enforcement positions. Within non-General Fund recurring funding is included the establishment of a new Deputy Director for Public Works / Utilities and the addition of a Utilities Maintenance Worker position. Both are funded through the elimination of a vacant position and a reduction in capital funding for water and sewer projects. The recommendations within the water and sewer utility provide some level of ongoing budget flexibility as the city completes its transition from ground water to surface water and also III Manager’s