San Bernardino Community College District Regular Meeting of the Board of Trustees 114 S. Del Rosa Drive, San Bernardino, CA 92408 Thursday, December 10, 2015 – 4:00 p.m. – Board Room 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE 2. ORGANIZATIONAL MEETING OF THE BOARD a. Elect Officers – President, Vice President, and Clerk (p5) b. Elect Board Representative and Alternate to the Nominating Committee for the County Committee on School District Organization (p6) c. Approve Committee Assignments (KVCR Foundation, San Bernardino Regional Emergency Training Center Joint Powers Authority) (p7) d. Consideration to Confirm Assignments of Oversight Committees to the Redevelopment Successor Agencies (p8) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS a. Conference with Labor Negotiators Government Code 54957.6 Agency Negotiator(s): Dr. Lisa Norman and Bruce Baron CTA, CSEA, Management/Supervisors, Confidential Employees b. Public Employee Performance Evaluation Government Code 54957 Title: Chancellor c. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation pursuant to Government Code 54956.9(e)(1): 1 case d. Public Employee Discipline/Dismissal Release Government Code 54957: 4 cases e. Conference with Legal Counsel – Existing Litigation: Government Code 54956.9: J.M. vs. SBCCD, Case No CIVDS1417422 4. PUBLIC COMMENTS ON CLOSED SESSION ITEMS The San Bernardino Community College Board of Trustees offers an opportunity for the public to address the Board on any agenda item prior to or during the Board’s consideration of that item. Matters not appearing on the agenda will be heard after the board has heard all action agenda items. Comments must be limited to five (5) minutes per speaker and twenty (20) minutes per topic if there is more than one speaker. At the conclusion of public comment, the Board may ask staff to review a matter or may ask that a matter be put on a future agenda. As a matter of law, members of the Board may not discuss or take action on matters raised during public comment unless the matters are properly noticed for discussion or action in Open Session. Anyone who requires a disability-related modification or accommodation in order to participate in the public meeting should contact the Chancellor’s Office at (909) 382-4091 as far in advance of the Board meeting as possible. This is an opportunity for members of the public to address the Board concerning closed session items. 5. CONVENE CLOSED SESSION If closed session business is not concluded by 5:15pm, the Board will reconvene to the regular meeting and recess the Closed Session until the end of the meeting. 6. RECONVENE PUBLIC MEETING 7. REPORT OF ACTION IN CLOSED SESSION (if any) 1 8. REPORTS Under Section 54954.2(a)(2) of the Brown Act, trustees are permitted to make a brief announcement or to make a brief report on his or her own activities. Reports from all groups are intended to be non-controversial and used for reporting on conferences, meetings, and other activities related to District business. No action will be taken. a. Board Members i. Board Information Requests (p9) b. Student Trustees c. Chancellor d. CHC i. President ii. Academic Senate iii. Classified Senate iv. Associated Students e. SBVC i. President ii. Academic Senate iii. Classified Senate iv. Associated Students f. CSEA g. CTA 9. APPROVAL OF MINUTES a. November 12, 2015 (p16) 10. PUBLIC COMMENTS ON AGENDA ITEMS The San Bernardino Community College Board of Trustees offers an opportunity for the public to address the Board on any agenda item prior to or during the Board’s consideration of that item. Matters not appearing on the agenda will be heard after the board has heard all action agenda items. Comments must be limited to five (5) minutes per speaker and twenty (20) minutes per topic if there is more than one speaker. At the conclusion of public comment, the Board may ask staff to review a matter or may ask that a matter be put on a future agenda. As a matter of law, members of the Board may not discuss or take action on matters raised during public comment unless the matters are properly noticed for discussion or action in Open Session. Anyone who requires a disability-related modification or accommodation in order to participate in the public meeting should contact the Chancellor’s Office at (909) 382-4091 as far in advance of the Board meeting as possible. 11. CONSENT AGENDA The Consent Agenda is expected to be routine and non-controversial. It will be acted upon by the Board at one time without discussion. Any member of the Board, staff member or citizen may request that an item be removed from this section for discussion. a. BOARD OF TRUSTEES & CHANCELLOR i. None b. INSTRUCTIONAL/STUDENT SERVICES i. Consideration of Approval of Curriculum Modifications - CHC (p27) ii. Consideration of Approval of Curriculum Modifications – SBVC (p32) iii. Consideration of Approval of Student Equity Plan 2015 – CHC (p47) iv. Consideration of Approval of Student Equity Plan 2015 – SBVC (p146) 2 c. HUMAN RESOURCES i. Consideration of Acceptance of Employee Resignation (p244) ii. Consideration of Approval of Adjunct and Substitute Academic Employees (p245) iii. Consideration of Approval of Appointment of District Employees (p247) iv. Consideration of Approval of District Volunteers (p249) v. Consideration of Approval of Extension of Sabbatical Leave to the 2016-2017 Academic Year (p251) vi. Consideration of Approval of Interim Management Appointments (p252) vii. Consideration of Approval of Non-Instructional Pay for Academic Employees (p254) viii. Consideration of Approval of Professional Expert Short-Term and Substitute Employees (p258) ix. Consideration of Approval of Revision to Management Job Description (p287) x. Consideration of Approval of Salary Step Advancement for Management Employee (p291) d. BUSINESS & FISCAL SERVICES i. Consideration of Approval of Conference Attendance (p292) ii. Consideration of Approval of District & College Expenses (p296) iii. Consideration of Approval of Individual Memberships (p303) iv. Consideration of Approval of Professional Contracts (p305) v. Consideration of Approval of Purchase Order Report (p308) vi. Consideration of Approval of Routine Contracts (p314) vii. Consideration of Approval to Appoint Members to the CBOC – Starbuck (p348) viii. Consideration of Approval to Surplus Property (p350) e. FACILITIES i. None f. RESOLUTIONS i. Consideration of Approval to Adopt a Resolution - Reserve Fund Transfers (p352) ii. Consideration of Approval to Adopt a Resolution to Appropriate Funds (p355) iii. Consideration of Resolution to Acknowledge the Reverend Martin Luther King, Jr. Holiday (p359) iv. Consideration to Adopt a Resolution Expressing Support for International Holocaust Remembrance Day (p361) 12. ACTION AGENDA a. BOARD OF TRUSTEES & CHANCELLOR i. Board Ad Hoc Reports (p363) ii. Consideration of Approval to Accept Board Policies for First Reading (p364) b. INSTRUCTIONAL/STUDENT SERVICES i. None c. HUMAN RESOURCES i. Consideration of Approval of Vacation Payout (p379) d. BUSINESS & FISCAL SERVICES i. Consideration of Approval to Accept Independent Audit Report – District (p380) ii. Consideration of Approval to Accept Independent Audit Report - Measures P and M (p495) e. FACILITIES i. Consideration of Approval to Award Contract - BWW (p524) ii. Consideration of Approval to Award Contract - Three Peaks (p529) iii. Consideration of Approval to Award RFP and Contract – ISES (p534) 13. PUBLIC COMMENT ON NON-AGENDA ITEMS This is an opportunity for members of the public to address the Board concerning issues on not on the agenda. 3 14. INFORMATION ITEMS a. Applause Cards (p535) b. Board Directives for 2016-17 Budget (p542) c. Budget Report (p546) d. Cenergistic Report (p594) e. CHC Building Names (p596) f. Construction Pre-Qualification Program (p598) g. Enterprise Resource Planning (p600) h. General Fund Cash Flow Analysis (p602) i. Local Hire Report (p604) j. Measure M Construction Change Order and Amendment Summary (p633) k. Quarterly Financial Status Report (p660) 15. CONVENE CLOSED SESSION Convene Closed Session for unfinished business on closed session items. 16. RECONVENE PUBLIC MEETING 17. REPORT OF ACTION IN CLOSED SESSION (if any) 18. ADJOURN – the next Board of Trustees Meeting will be Thursday, January 21, 2016, at SBCCD Board Room 4 SAN BERNARDINO COMMUNITY COLLEGE DISTRICT TO: Board of Trustees FROM: Bruce Baron, Chancellor REVIEWED BY: Bruce Baron, Chancellor PREPARED BY: Stacey Nikac, Executive Assistant DATE: December 10, 2015 SUBJECT: Consideration of Approval to Elect a President, Vice President and Clerk of the Board of Trustees RECOMMENDATION It is recommended that the Board of Trustees elect a President, Vice President and Clerk of the Board of Trustees. ANALYSIS Education Code 72000(c)(2)(C) requires that governing boards elect officers at their annual organizational meeting. Per Administrative Procedure 2305, new officers will begin their term of service at the first meeting of the board in January of the next year. Prior to the first board meeting in January, the outgoing board president and the newly elected board president will meet together to discuss: Duties of the board officers, especially the president Board policy dates pertinent to the function of the board Evaluation of the Chancellor Board self-evaluation Any current ongoing discussions with the Chancellor BOARD IMPERATIVE I. Institutional Effectiveness II. Learning Centered Institution for Student Access, Retention, and Success III. Resource Management