AGENDA Regular Council Meeting 206 Toronto St. S., Markdale, ON February 22, 2008 - 10:00 a.m. 1. CALL TO ORDER 2. PERSONAL MOMENT OF SILENCE OR PRAYER 3. INTRODUCTION OF ADDENDUM ITEMS 4. ADOPTION OF AGENDA 5. DECLARATION OF CONFLICT OR PECUNIARY INTEREST 6. ADOPTION OF MINUTES 6.1 Regular Council February 11, 2008 6.2 Boards and Committees: South Grey Museum December 2007; South Grey Museum January 2008;Economic Development and Tourism February 7, 2008;Flesherton Recreation Committee November 27,2007;Committee of Adjustment February 14, 2008;Public Works Committee of Council February 12,2008;Public Utilities and Environmental Services February 12, 2008;Kimberley Hall Board February 12, 2008 7. DELEGATIONS 7.1 10:15 a.m. Water Source Protection Committee - Process Terms of Reference 7.2 10:30 a.m. Twan Peters - Grey County Broad Band Proposal 7.3 10:45 Gerry O'Donnell - GHSS Youth Initiative 8. CAO 8.1 CAO008-08 Genoe House 8. CAO 8.2 CAO008-07 Council Remuneration 2007 9. Finance 9.1 Accounts -February 8, 2008 to February 19, 2008 10. Public Works 10.1 Recommendations from the Public Utilities and Environmental Services Committee - February 12, 2008 11. DELEGATIONS 11.1 11:00 a.m. Unscheduled Delegations 11.2 11:15 a.m. Sheila Lambrinos - Renaming of Streets 12. Building 12.1 Building Fee Review 13. Recess for Lunch 14. ITEMS TO BE BROUGHT FORWARD Growth Management Report (Planning) Kennel By-law (Planning) 2008-03 Lease Agreement - Markdale Chamber (CAO) Advertising Analysis (Clerks) Wireless Broadband Agreement (CAO) - Item 7.2 15. ITEMS REQUIRING ACTION 15.1 The Township of Greater Madawaska - Logging on Crown Lands 15.2 Kimbercote Farm - Exemption from noise by-law 15.3 Western Ontario Wardens' Caucus - Farm Tax Rebate 15.4 Cross Country Mountain Bike and Beaver River Paddling Race - Bike Route and Car Parking along Municipal Road 15.5 Town of Northeastern Manitoulin and the Islands - Access to Potable Water Resolution 16. ITEMS FOR INFORMATION PURPOSES (COPIED) 16. ITEMS FOR INFORMATION PURPOSES (COPIED) 16.1 Grey Sauble Conservation Authority - Full Authority Minutes January 9, 2008 16.2 Mayor David Miller 60 Earth Hour March 29, 2008 8-9 p.m. 16.3 Municipal Affairs - Financial Indicator Review Report 2006 16.4 Nottawasaga Valley Conservation Authority Meeting Highlights 16.5 Ministry of Culture - Ontario Heritage Tool Kit has been reprinted. 16.6 Public Health - Re: Grey Bruce Health Unit Launches Operation Safe Strong and Clean 17. ITEMS FOR INFORMATION PURPOSES (NOT COPIED) 17.1 AMO - Canada and Ontario Announce Call for Proposals on Local Immigration Partnerships 18. BY-LAWS 18.1. Third & Final Readings 18.1.1 2008-20 Water By-law 19. COMMITTEE REPORTS 19.1 South Grey Museum - Proposed Policy Manual 20. NEW BUSINESS 21. PUBLIC NOTICE Public Meeting set for March 10th, 2008 at 5:30 p.m. - 2008 Budget Review - Amend Fees and Charges By-law 22. MEETINGS 2008.03.03 10:00 a.m. Planning Committee 2008.03.06 7:00 p.m. Economic Development & Tourism Committee 2008.03.10 10:00 a.m. Regular Council 2008.03.10 5:30 p.m. Public Meeting - 2008 Budget Review and Amended Fees and Charges By-law 2008.03.12 1:00 p.m. Protection Committee 23. IN CAMERA 23.1 Closed Session 23.2 Regular Session 24. MOTION TO ADJOURN THE CORPORATION OF THE MUNICIPALITY OF GREY HIGHLANDS REGULAR MEETING OF COUNCIL - February 11, 2008 - 10:00 a.m. Present: Mayor Brian Mullin, Deputy Mayor David Fawcett (attended at 10:50 a.m.), Councillors David Clarke, Paul McQueen, Manley Risk, Lynn Silverton and staff: Clerk Debbie Robertson, CAO Kelley Coulter. Absent: Councillor Stewart Halliday *************************************************************** CALL TO ORDER The Mayor called the meeting to Order at 10:05 a.m. PERSONAL MOMENT OF SILENCE OR PRAYER INTRODUCTION OF ADDENDUM ITEMS - In Camera Session for Litigation re Best/Hill Pit OMB Hearing and Personnel Items (CAO) ADOPTION OF AGENDA 08 - 061 Clarke - Silverton RESOLVE, That Council approves the agenda as amended CARRIED. DECLARATION OF CONFLICT OR PECUNIARY INTEREST None with the items listed on the Agenda ADOPTION OF MINUTES 6.1 Regular Council January 28, 2008. Item 20.1.1 spelling within resolution (first). 08 - 062 Silverton - Clarke RESOLVE, That Council adopts the minutes of January 28, 2008 as amended. CARRIED. Business Arising: CAO advised that the Grey Highlands Alumni request for advertising was $100.00, with no option for a bigger advertising space. 6.2 Boards and Committees: Markdale Complex Board January 16, 2008;Administration/HR Committee January 23,2008;Planning Committee February 4, 2008;Finance Committee January 22, 2008;Finance Committee January 23, 2008 08 - 063 Page 1 of 11 Regular Council February 11, 2008 Silverton - Clarke RESOLVE, That Council receives the minutes of the following boards and committees: Markdale Complex Board January 16, 2008;Administration/HR Committee January 23, 2008; Planning Committee February 4, 2008;Finance Committee January 22, 2008;Finance Committee January 23, 2008 CARRIED. CAO contacted the individual regarding Wireless Broadband to attend a Council meeting, however, has not confirmed. The agreement will be going forward to the next meeting. CAO 7.1 2007 Water and Wastewater Financial Results - Verbal report and attachments under separate cover In attendance was Geoff Aitken, Public Works Manager and Shawn Moyer, Water and Wastewater Leadhand. The CAO reviewed highlights of the financial report for the Water and Wastewater Department of Grey Highlands. The CAO commended the gentlemen, as well as their staff, in the excellent effort to adjust operations, both in labour and purchases, to bring the deficits in the Water and Wastewater Department under control. It was noted that the deficits have been cleaned up. CARRIED. 7.2 Conservation Authority Draft resolution 08 - 066 Silverton - McQueen WHEREAS in the late 1990’s the Provincial Government implemented serious financial cutbacks to all Conservation Authorities; AND WHEREAS this has resulted in a ripple down effect on all lower tier municipalities resulting in extreme challenges for the lower tier municipalities to absorb the sizeable increases with no mechanism to appeal or challenge the Conservation Authority budgets; AND WHEREAS programmatic review and assessment of “core”competencies is necessary as the rate of annual increases are grossly misaligned with other agencies and committees; AND WHEREAS some reasonable form of review for all municipalities that ensures the elected representatives from small municipalities have as strong of a voice at the budget table as those elected representatives from larger populations; RESOLVE, that Council of the Municipality of Grey Highlands endorse filing objections to the Ministry of Natural Resources regarding the funding formula for the Provincial Conservation Authorities; AND FURTHER that the Ministry of Natural Resources review the inequitable funding arrangement for the Conservation authorities with a goal that all Ontario Taxpayer’s fund the Authority rather than the primary source of funds originating with municipal tax levy; Page 2 of 11 Regular Council February 11, 2008 AND FURTHER that a full programmatic review be completed with the removal of duplication of services; AND FURTHER that this resolution be circulated to the Premier of Ontario, the Minister of Natural Resources, MPP’s Bill Murdoch and Jim Wilson, County of Grey, all lower tier municipalities in Grey and Bruce, the Association of Municipalities of Ontario, Grey Sauble Conservation Authority, Saugeen Valley Conservation Authority, and Nottawasaga Valley Conservation Authority. CARRIED. Public Works Public Works Manager, Geoff Aitken and Water/Wastewater Leadhand, Shawn Moyer, in attendance. 8.1 #PW.08.04 - Municipality of Grey Highlands Water By-law Ensure all fees mentioned in the by-law are included under Fees and Services By-law. 08 - 064 McQueen - Risk RESOLVE, That Council receive report PW.08.04 Municipality of Grey Highlands Water By-law and supports the recommendation to adopt a by-law respecting the supply, establishment, construction, maintenance, operation, improvement and extension of waterworks systems (hereinafter known as the Water By-law) for first and second reading. CARRIED. 8.2 #PW.08-05 - Machine 3186 - 1986 IHC Garbage Packer 08 - 065 McQueen - Clarke Resolve that Council receive report PW.08-05. Further resolve that Council approve a resolution to remove machine 3186, 1986 IHC Garbage Packer, from waste from the Hospital and Stevens Restaurant. This is to take effect July 1, 2008. CARRIED. DELEGATIONS 9.1 10:15 a.m. Maxwell Seniors Group Mr. Delbert Winters, Mr. Dimitri Haritun and Mr. Wright appeared before Council on behalf of the Maxwell Seniors Group. Mr. Winters spoke on behalf of the group and thanked Council for their help in providing up front funding in order to apply for the grant to renovate the Maxwell Hall to make it handicap accessible. The project is completed and a grand opening set for May 31st, 2008. The delegation asked Council if all or a portion of the loan could be forgivable. The request will be discussed at the Finance Committee meeting with a response from that Committee. The Mayor thanked the gentlemen for their hard work in organizing this project and the volunteers for their efforts. 9.2 10:30 a.m. Dave Kell - Proposed Changes to Fire Service CAO and Mayor met with the two Fire Chiefs earlier in the day and Mr. Kell withdrew his delegation. Page 3 of 11 Regular Council February 11, 2008 Finance 10.1 Accounts - January 25, 2008 to February 7, 2008 Councillor Silverton requested that blackberries be listed on account descriptions and comments made on the amount of livestock claims. 08 - 067 Silverton - McQueen RESOLVE, That Council approves payment of the Accounts January 25, 2008 to February 7, 2008 and payroll period #3 in the total amount of $253,689.60 and accounts receivable in the total amount of $186,045.04.