USD 489 BOARD OF EDUCATION MEETING Monday, June 26– 6:30 PM Toepfer Board Room AGENDA 1. CALL TO ORDER BY THE PRESIDENT 2. APPROVAL OF AGENDA The agenda will be approved or amended by the board. 3. AUDIENCE PARTICIPATION 4. COMMUNICATIONS FROM OTHER ORGANIZATIONS • Hays High School Site Council Report • Hays Middle School Site Council Report • Lincoln Elementary School Site Council Report • O’Loughlin Elementary School Site Council Report • Roosevelt Elementary School Site Council Report • Wilson Elementary School Site Council Report • HRC June 2017 Board Meeting Agenda and Minutes The board will vote on the approval of the site council reports from the elementary, middle, and high schools. 5. REPORT OF SUPERINTENDENT John Thissen, Superintendent, shall provide the board with a report of district events, activities, occurrences, and news. 6. CONSENT AGENDA Approval of Consent Agenda – one motion to approve all items listed. A. Board Meeting Minutes June 12, 2017 B. Personnel Transactions C. Approve Bills in the Amount of $525,622.33 D. Clerk’s Report, Investment Report, and Unencumbered Cash Balance Report E. Approve the Federal Head Start Grant SF-424 F. Early Childhood Connections Director’s Report June 2017 G. Early Childhood Connections Policy Council Meeting Minutes May 15, 2017 7. NEW BUSINESS A. Vision Team Bond Issue Recommendation Vision Team’s recommendation to the board regarding the scope and projects for a bond issue. B. Hays High School Concrete Bid The administration will provide the results of the Hays High Concrete bid to the board. 8. OLD BUSINESS A. Hays Schools Crisis Management Plan The board vote to adopt the Hays Schools Crisis Management Plan. B. 2017-2018 School Handbook Revisions The administration will identify changes in the Elementary Schools Handbook, the Hays Middle School Handbook, and the Hays High School Handbook for the 2017-2018 school year. • Elementary Schools Handbook • Hays Middle School Handbook • Hays High School Handbook C. Board of Education Retreat The Board of Education shall discuss possible dates for a board meeting retreat for 2017. D. Financial Report and Contingency Reserve Fund Tracy Kaiser, Executive Director of Finance and Support Services, shall provide the board with an update on the current financial information of the district and request the board to vote to approve the transfer of $330,000 from the General Fund to the Contingency Reserve Fund. E. Board Goals Update John Thissen, Superintendent, shall provide the board with an update on the board goals. 9. DISCUSSION BY BOARD MEMBERS AND AGENDA REQUESTS 10. EXECUTIVE SESSION 11. ADJOURNMENT The Hays High School Site Council conducted 8 meetings during the 2016-2017 school year. We had excellent attendance and great discussions. Below is our membership and the minutes for each of our meetings. Membership: Gavin Buffington, Parent – President Joey Linn, Parent – Vice President LouWayne Davidson, Parent – Secretary Michelle Thacker, Parent - HHS Teacher Keri Peterson, Parent, Learning Center Mike Walker, Parent - Fine Arts Rep Jon & Lynette Armstrong, Parents - Athletic Boosters Don Scheibler – Parent, HPD Jeanie Balzer, Student, STUCO VP Keegan Chapman, Student, STUCO Pres. Jennifer Teget, Parent, Facilities Vision Team Kathleen Spears, Parent Ginger Hamilton, Parent, Academic Boosters Bridget Voorhees, Parent Joy Thomas, Parent Heather Sramek, Parent, TMP Teacher Renae Denning, Parent Jenny Leiker, Parent Bradley Will, Parent Becky Rogowski, Parent Steph Niernberger, Parent Elodie Jones, Parent Fred Winter, Parent, WAS Teacher Rob Kennemer, Parent Kathy Satomi, Parent, Learning Center Mike Smith, Parent, Comm. Corrections Suellyn Stenger, HHS Counselor ********************************* Site Council Meeting Minutes – September 7, 2016 Present: Mike & Steph Niernberger, Elodie Jones, Rob Kennemer, Michelle Thacker, Jenny Leiker, John Thissen, Mike Walker, Ginger Hamilton, Gavin Buffington, Mike Smith, Becky Rogowski, Joey Linn, Keegan Chapman, Jeanie Balzer, Kathy Satomi, Keri Petersen, Heather Sramek, Suellyn Stenger, Brad Will, Fred Winter, Jon Armstrong, Martin Straub and LouWayne Davidson. President Gavin Buffington opened meeting. Introductions. Joey Linn reported Ft. Hays State Univ. is bracing for cuts, expecting 5%. Record enrollment numbers again this year. With increased numbers Ft. Hays may be the 3rd largest Regent School passing Wichita State University. Academic Booster Report: Marty reported in Jennifer Teget’s absence. Fundraiser is underway for the 36 box seats at $150 each for the Oct. 7th football game. Proceeds go for scholarships given during awards evening this spring. First Break for Champ is scheduled for Oct. 26th; Spring date is March 29th. Bricks will be sold during Homecoming at the school and will be approaching the Athletic Boosters to sell at the game. Monies will be split evenly or 100% if designated. The awards prep work night will be May 3rd with program & reception on May 8th. Reminder that the Dillon’s card reward program needs to be renewed each year in January and need to communicate this. Athletic Booster Report: Football Frenzy underway. Tickets are still available. Benefits the Music and Athletic Departments. Staff Report: Michelle Thacker gave run down to beginning of school year. Kicked off with an in-service for all USD 489 staff on Aug. 16th, Open House was August 29th including introduction of all new staff. Staff received Health Training involving the use of epi pens, seizure first aid and AED guidelines. First early release day was today. Gearing up for Homecoming September 30th. Theme is Hometown Hays. Helping Hands first day on site for regular service is tomorrow, September 8th. Music Booster Report: Mike Walker had a handout of 2016/17 Activities and Events. Band will be performing at home football games and be marching in two parades. There are two Marching Fests scheduled, October 18th and 24th . Fall Vocal & Orchestra Concert is October 20th. Music student numbers are 90 band, 121 vocal, and 54 orchestra. Musical is Bye Bye Birdie to debute Nov. 10th. Superintendent John Thissen: Gave his education and career background as well as brief autobiography. Advised there are plans to regroup communication from bond issue. Survey teachers, parents and voters. Discussed the need of a construction manager at risk and an architect firm for future bond elections. Timeline for next attempt would be 12 to 18 months and not present vision of past. Marty Straub: Reported there will be a 911 assembly on Friday at 10:30 a.m. Meeting Adjourned. ********************************* Site Council Meeting Minutes – October 5, 2016 Present: Michelle Thacker, , Jennifer Teget, , Mike Walker, Marci Lisman, Gavin Buffington, ,Lynette Armstrong, Don Scheibler, Suellyn Stenger, Rob Kennemer, Kathy Satomi, Keegan Chapman, Jeanie Balzer, Keri Petersen, Stephanie Niernberger, Elodie Jones, Brad Will, Linda Mader, Fred Winter, LouWayne Davidson and Martin Straub. Gavin Buffington opened meeting. Approval of Minutes Gavin shared that Fort Hays enrollment is up overall. (Down on-campus students but up for virtual enrollment) Athletic Booster Report: Booster club busy selling bricks during Homecoming. Academic Booster Report: No meeting since last Site Council. Staff Report: Congratulations to Bill Gasper for the 2015-16 Indian Call Yearbook is “All- American”. Curt Vajar will be taking the HHS FFA Land & Home Site Career Dev Event Team to Nationals. Another successful Homecoming week was just wrapped up with the help of Misti Garrison, Alicia Brungardt and the Student Council students. Flu shot clinic was held today in the library and it was an early release day as well. Future early release dates can be found on the Maroon and Gold Calendar. Monday (10th) is an In-service day. Faculty with collaboration of FHSU College of Ed. will have over 75 options for breakout sessions. Music Booster Report: Mike Walker reported the band has been busy with parades and half time shows. Will be traveling to Great Bend for WAC Marching Fest on the 18th and High Plains Marching Fest at FHSU on the 24th. Bye Bye Birdie musical practice underway for November show dates. Orchestra is selling window clings as a fundraiser. Fall concert scheduled for October 25th (Vocal and Orchestra). Student Report: Just finished Homecoming events, Lots of positive feedback from the students and had approximately 600 in attendance for the dance. Trick or Treat so others can eat (Deca) will happen on Tuesday, October 11th and Malloween on Saturday, October 29 (with FHSU Deca). Blood drive scheduled for Nov 8th. Introductions made Marty Straub: Purpose of Site Council to have a group of people to communicate the truth of what’s happening in our buildings under confidentiality. Principal report - Marty advised they are working on the opportunity to host WAC band fest next school year. Showed outlook calendar of how busy and how many activities and opportunities there are at Hays High. Kansas Honors program tomorrow evening, Oct. 6th. Approximately 21 HHS students will be honored. An Eagle Scout project is in the making to redo the dugouts. Sara Rohleder (student) has started an Astronomy Club. Keegan Chapman is a National Merit Scholar. Congratulations to him! ACT test scores for 2015-16 were the best since the 2002-03 school year. Trend is up for enrollment. HHS is 3rd or 4th largest 4A school. Most likely will be 5A next year. Reclassification is spring 2017. Short overview of Suicide Prevention program that was earlier in the day. The Big Brother/Big Sisters Program will not continue this year at the high school. This was a decision made by the organization not by HHS. Some improvements made this summer were LED lights, light poles painted, flag brackets made, and gym floors refinished. The custodians were trained to refinish the floors which will continue to be a huge savings. A brief Homecoming in Review: Don Scheibler, Chief of Police stated it went well having homecoming the same weekend as Ft. Hays Octoberfest/Homecoming. The three parades were wrapped up in 2 weekends which was helpful for staffing of the Police Department.