Indiana State University Board of Trustees Schedule of Activities December 15-16, 2017 Friday, December 15, 2017 8:30 a.m. Finance Committee Meeting, State Room Tirey Hall 9:30 a.m. Seminar: Career Center, State Room, Tirey Hall 10:30 a.m. Seminar: Strategic Plan Annual Update, State Room, Tirey Hall 11:30 a.m. CHHS Ribbon-Cutting Lunch, College of Health and Human Services 1:00 p.m. CHHS Ribbon-Cutting Ceremony and Tours, College of Health and Human Services 2:00 p.m. Executive Session, State Room, Tirey Hall 3:00 p.m. Agenda Meeting, State Room, Tirey Hall Saturday, December 16, 2017 11:15 a.m. Robing, Hulman Center 11:45 a.m. Commencement Processional, Hulman Center 12:00 p.m. Commencement Ceremony, Hulman Center ISU Board of Trustees Minutes Friday, December 15, 2017 Page 1 MINUTES Friday, December 15, 2017, 3:00 p.m. Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 1. Schedule 2. Agenda 3. Call Meeting to Order 4. Remarks Faculty Senate Chairperson (Dr. Brown) Staff Council Chairperson (Ms. Phillips) Student Government Association President (Mr. Smith) Vice President for Development and CEO of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) Chairperson of the ISU Board of Trustees (Mr. Campbell) 5. New Business Items 5a For Passage, Approval of the October 19, 2017 and the November 15, 2017 Meeting Minutes and Certification of October 20, 2017 and November 8, 2017 Executive Sessions (Mr. Campbell) 5b Finance Committee Report (Mr. Taylor) 5b1 For Passage, Amendment to ISU Dining Services (Sodexo) Operating Contract (Ms. McKee) 5b2 For Acceptance, 2016-17 Audited Financial Statements, (Ms. McKee) 5c Modification to University Handbook, (Dr. Licari) 5c1 For Passage, Modification to Policy 245 Faculty Constitution (Dr. Licari) 5c2 For Passage, Modification of Policy 930 Acceptable Use of Information Technology (currently Information Technology Policy), Modification of Policy 937 University-Related Websites, Modification of Policy 938 ISU Web Publications, Modification of Policy 939 Domain Naming, and Removal of University Handbook Policies 933, 934, and 941 (Dr. Licari) 5d For Passage, Candidates for Degrees, December 2017 (Dr. Licari) 5e For Passage, Presidential Contract (Mr. Campbell) 5f For Passage, Conferral of Honorary Degrees (Dr. Bradley) 5g For Passage, Recognition of Service – Dr. Daniel J. Bradley and First Lady L. Cheri Bradley (Mr. Campbell) 5h For Acceptance, Report of the President’s Council for Inclusive Excellence (Dr. Bradley) 5i For Passage, Establishment of the Indiana State University Honors College (Dr. Licari) 6. Items for the Information of the Trustees 6a Investment Report 6b Financial Report 6c Purchasing Report 6d Vendor Report 6e Faculty Personnel 6f Other Personnel 6g Grants and Contracts 6h Agreements 6i Board Representation at University Events 6j In Memoriam 7. Old Business 8. Adjournment The next Agenda Meeting of the Board of Trustees will take place on campus Thursday and Friday, February 22-23, 2018. ISU Board of Trustees Minutes Friday, December 15, 2017 Page 2 MINUTES Friday, December 15, 2017, 3:00 p.m. Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 3 Call to Order 4 Remarks Faculty Senate Chairperson (Dr. Brown) Staff Council Chairperson (Ms. Phillips) Student Government Association President (Mr. Smith) Vice President for Development and CEO of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) President of the ISU Board of Trustees (Mr. Campbell) REPORT OF THE FACULY SENATE CHAIRPERSON (Dr. Brown) Faculty are busily completing final grading for the semester and looking forward to Commencement tomorrow and for the break in the coming days. In the semester ahead, faculty governance will be concerned with modifications to our biennial review policy and updates to promotion and tenure documents at the Department and College levels in response to the changes to Section 305 of the University Handbook that were approved last spring by Faculty Senate and the Board of Trustees. On behalf of the faculty, I want to wish Dan and Cheri Bradley all the best as they embark on new adventures and we will be pleased to see them again when they return to campus. The Faculty Senate Officers will be meeting with President Curtis on Monday. We hope to establish a positive, productive relationship with our new President and look forward to working with her and the Board in the coming months. REPORT OF THE STAFF COUNCIL CHAIRPERSON (Ms. Phillips) During our November meeting we recognized our Staff Council scholarship recipients as well as special recognition for President Bradley for his outstanding leadership and support of Staff Council. We also recognized Wil Downs with an excellence award and honorary lifetime membership for his commitment and dedication to Staff Council. Our focus the last couple of months has been fundraising. We sold Christmas ornaments to benefit our Staff Council Scholarship fund. We were able to raise close to $1,200 dollars for our scholarships. We are also wrapping up our shirt sales to benefit United Way. We sold over 300 shirts and once all money has been collected we will be donating over $1,500 to the United Way. Our employee benefits committee is working on researching student loan forgiveness programs and we will be getting that information out to employees after the first of the year. We are already working on some ideas for a Staff Appreciation event and fundraisers for next year and we will hit the ground running when we come back from winter break. REPORT OF THE PRESIDENT OF THE STUDENT GOVERNEMNT ASSOCIATION (Mr. Smith) ISU Board of Trustees Minutes Friday, December 15, 2017 Page 3 Student Government Association worked diligently through the Fall semester to explore opportunities to anticipate and meet the needs of the student body. Our annual Party at the Fountain welcome-back-bash signalled a strong start to the year, with an estimated attendance of nearly 1,800 students sustained through the night. Around the same time we launched a successful re-branding of The Forest, the student spirit section to match the intensity we want student's to experience during games to the imagery they see. Additionally, the revenue structure of The Forest was modified. The new structure allowed any and all students to be a part of The Forest at no-charge, as opposed to the original fee structure to join (and remain in) The Forest. The Legislative Branch of SGA made great strides to improve and optimize the governing documents, adding clarity and direction to what was previously "Grey Areas". Significant changes were made to the campaigns and elections policies. Additionally, there has been a significant push to connect with the academic colleges and to increase representation of underrepresented communities on campus within SGA. Parking, a hot-button-issue on college campuses across the country, was a particular area of focus for SGA in the Fall term. After conversations with administrators and many brainstorming sessions within the SGA office, the need for clear communication about the actual parking environment on campus was determined. Grant Hosticka, Unmanned Systems student and SGA Executive Assistant, worked closely with the Office of Communications and the SGA Director of Public Relations, Abby Niepagen, to create an informational video. Published across three social media platforms (Twitter, Facebook, and Instagram), the video amassed over 18,000 views in under three weeks. Since, we have received positive feedback from the student body and noticed a decrease in the number of negative parking-related posts on social media. As we move into the Spring semester, SGA is excited to welcome Dr. Curtis to campus and continue fulfilling its mission. Areas of particular interest are academic advocacy, engaging with more student organizations directly and conducting a smooth SGA elections process. REPORT OF THE VICE PRESIDENT DEVELOPMENT AND CEO OF THE ISU FOUNDATION (Mr. Carpenter) Good news, cash giving to the ISU Foundation is up from last year by more than double. Total commitments to the Foundation, which includes cash giving, pledges and planned gifts are also ahead of last year at this time. Over $2 million has been raised in total commitments. The number of President’s Society members is ahead of last year’s pace by 17%. The Division has a robust and effective planned giving program, with good follow-up and documentation of donor intent. The Division currently has on file some $30.1 million in planned gift expectancies from some 130 donors and 153 separate gifts. The Division has a growing stewardship program that not only ensures proper thanking of donors for their gifts, but strategic opportunities to recognize and engage donors. There is particular emphasis on stewarding President’s Society members in order to retain existing, and attract new members. The Development Officers continue to build close working relationships with each of the academic deans to which they are assigned. This is important to help identify curriculum and programmatic strengths and promote key funding needs for each academic unit. The Division of Development is working with University Communications and Marketing to carve out a strong social media presence for the ISU Foundation, primarily through ISU’s existing social media platforms. The end goal is to create an Annual Day of Giving for our University. ISU Board of Trustees Minutes Friday, December 15, 2017 Page 4 Annual Giving is trending up over last year, to date with a 10% increase. The number of donors is up over 6% as well. We believe the new concentrated plan is working for our good this year. The plans for the Faculty & Staff Campaign is the next focus for the Assistant Director of Annual Giving.