PV BUR. 03.07.2017 PE-8/BUR/PV/2017-7 EUROPEAN PARLIAMENT B U R E A U MINUTES of the meeting of 03-07-2017 Louise Weiss Building - Room R1.1. - - - Strasbourg PV\1134305EN.docx PE 605.796/BUR/rev2 EN United in diversity EN PV BUR. 03.07.2017 BUREAU MINUTES of the meeting of Monday, 3 July 2017 from 19:00 to 21:00 hours Louise Weiss Building - Room R1.1. Strasbourg CONTENTS Page 1. Adoption of draft agenda ...................................................................................... 7 2. Adoption of the Minutes of the meeting of 12 June 2017..................................... 8 3. Communications by the President ......................................................................... 9 3.1. European Ceremony of Honour for Helmut Kohl................................................. 9 3.2. Tribute to Simone VEIL...................................................................................... 10 3.3. President's visit to Luxembourg .......................................................................... 10 3.4. Birthday of the Secretary-General ...................................................................... 11 4. European Youth Event 2018 - new date and first draft programme - Note from the Secretary-General ................................................................................................ 12 5. Progress of work on Parliament's seminar rooms for visitors' groups in the Atrium Building, Stage Two - Note from the Secretary-General .................................... 14 6. Paris - Information Office - Results of the property market survey and selection of a building. Authorisation to negotiate the terms of the lease - Note from the Secretary-General ................................................................................................ 17 7.1. Defects discovered in the Louise Weiss Building in Strasbourg - Negotiating procedure - Note from the Secretary-General ..................................................... 20 7.2. Event held on the Esplanade ............................................................................... 22 8. 2018 Open Days of the European Parliament and Europe Day festivities in Strasbourg, Brussels and Luxembourg - Note from the Secretary-General ....... 24 9. Improved Bicycle Service for Members and staff - Proposal for a new Bureau Decision - Note from the Secretary-General ....................................................... 25 10. Closure of accounts of the political groups for 2016 - Note from the Secretary- General ................................................................................................................ 26 11. Statement of assurance (DAS) 2016 – Parliament's replies to the observations of the Court of Auditors - Note from the Secretary-General................................... 27 12. Request from the Committee on Agriculture and Rural Development (AGRI) for authorisation to send a mission to Croatia, from 19 to 21 September 2017 - Letter PE 605.796/BUR/rev2 2/39 PV\1134305EN.docx EN PV BUR. 03.07.2017 from Mr SIEKIERSKI, Chair of the Committee concerned.................................. 28 13. Request from the Committee on Employment and Social Affairs (EMPL) for authorisation to send a fact-finding mission to Ljubljana, Slovenia and to Zagreb, Croatia, from 19 to 21 September 2017 - Letter from Mr HÄNDEL, Chair of the Committee concerned.......................................................................................... 29 14. Request for authorisation of a mission for the STOA Chair to attend the award ceremony of the STARTS Prize in Linz, Austria on 8 September 2017 - Letter from Ms KAILI, Chair of the STOA panel ......................................................... 30 15. Request from the Committee on Employment and Social Affairs (EMPL) for authorisation to hold a public hearing on the ‘Protection of workers from carcinogens or mutagens’ to be held on 13 July 2017 in Brussels - Letter from Mr HÄNDEL, Chair of the Committee concerned - Letter from Ms WIKSTRÖM, Chair of the Conference of Committee Chairs .................................................... 31 16. Request from the Committee on Development (DEVE) and the Committee on International Trade (INTA) for authorisation to hold a joint public hearing on ‘The revision of the EU Strategy on Aid for Trade’ to be held on 31 August 2017 in Brussels - Letter from Ms McAVAN and Mr LANGE, Chairs of the respective Committees concerned ........................................................................................ 33 17. Request from the Business School ESCP Europe (in partnership with the École Nationale d’Administration (ENA)) to use the Chamber of the European Parliament in Brussels as well as several other meeting rooms on 30 and 31 October 2017 for the organisation of the seminar Start@europe - Letter from Mr BOURNOIS, Director General of the ESCP Europe .......................................... 34 18. Urgent matters and any other business................................................................ 37 18.1. Recent global cyber-attack .................................................................................. 37 18.2. Events organised by Members inside the European Parliament ......................... 37 19. Items for information .......................................................................................... 38 20. Date and place of next meeting ........................................................................... 39 PV\1134305EN.docx 3/39 PE 605.796/BUR/rev EN PV BUR. 03.07.2017 BUREAU MINUTES of the meeting of Monday, 3 July 2017 Strasbourg Mr Antonio TAJANI, President of the European Parliament, opened the meeting at 19.01 hours. Present Antonio TAJANI, President* Vice-Presidents Excused Ms McGUINNESS* Ms GÁLL-PELCZ Mr LIBERADZKI Mr LAMBSDORFF Mr SASSOLI* Mr WIELAND* Ms GUILLAUME* Mr CZARNECKI* Mr VALCÁRCEL SISO* Ms GEBHARDT* Mr PAŞCU* Mr TELIČKA* Mr PAPADIMOULIS* Ms LUNACEK* Quaestors Excused Ms MORIN-CHARTIER* Ms BEARDER Mr KOVATCHEV* Mr MAŇKA* Mr KARSKI Also Present Mr WELLE, Secretary-General* Mr WINKLER, Deputy Secretary-General and Director-General DG PRES* * present for Items 7.1 and 7.2 in camera PE 605.796/BUR/rev2 4/39 PV\1134305EN.docx EN PV BUR. 03.07.2017 List of officials present at the meeting: Private Office of the President Mr CHIOCCHETTI* Mr CAPOGROSSO* Mr DE MENDOZA ASENSI* Private Office of the Secretary-General Mr MANGOLD* Mr SORENSEN Mr DEBIÉ Ms ALTENBERG** Mr MARTINELLI Private Office of the Deputy Secretary-General Mr JAVELLE Secretariat DG Internal Policies (IPOL) Mr RIBERA d’ALCALA DG External Policies (EXPO) Mr AGUIRIANO DG Parliamentary Research Services (EPRS) Mr TEASDALE DG Information (COMM) Mr DUCH-GUILLOT*/ Ms VAN DEN BROEKE DG Personnel (PERS) Mr KNUDSEN DG Infrastructure and Logistics (INLO) Ms LINNUS** / Mr LA CROIX** / Mr PESESSE** DG Translation (TRAD) Mr MAVRIC DG Interpretation and Conferences (INTE) Ms WALTER-DROP DG Finance (FINS) Mr KLETHI DG Innovation, Technical Support (ITEC) Mr VILELLA DG Security and Safety (SAFE) Mr CAROZZA Legal Service Mr DREXLER, Juriconsult* Conference of President's Secretariat Ms WOLLNY * present for Items 7.1 and 7.2 in camera ** present for Item 7.1 in camera PV\1134305EN.docx 5/39 PE 605.796/BUR/rev EN PV BUR. 03.07.2017 Political group secretariats Mr ROIG LINANA (EPP) Mr HORNAK (S&D) Mr SMITH (ECR) Ms BOVEINGTON-FAURAN (ALDE) Mr KONTONIS (GUE/NGL) Mr PITTARELLO (EFDD) Mr CAMPOMENOSI (ENF) Mr GLASER (Non-attached Members) Vice-Presidents' and Quaestors' assistants Ms O'HEA Ms McGUINNESS Mr VOGT Mr LIBERADZKI Mr COBUCCI Mr SASSOLI Ms KRONTAL Mr WIELAND Ms BARREIRA Ms GUILLAUME Ms SOBKIEWICZ Mr CZARNECKI Mr RODRIGUEZ GUILLEN Mr VALCÁRCEL SISO Mr LEMANCZYK Ms GEBHARDT Mr KYRIAKAKI Mr TELIČKA Mr VINTILA Mr PAŞCU Mr ALATOPOULOS Mr PAPADIMOULIS Ms ROSENBERG Ms LUNACEK Mr KLEEMANN Mr LAMBSDORFF Mr RICHARD Ms MORIN-CHARTIER Mr IVANOV Mr KOVATCHEV Ms KUCHTIKOVA Mr MAŇKA Ms KONTÁR Ms BEARDER Mr SKOCZEK Mr KARSKI Mr TZIORKAS*, Ms MORGADO, Mr ADLER and Mr PETERS acted as secretary to the meeting. * present for Items 7.1 and 7.2 in camera PE 605.796/BUR/rev2 6/39 PV\1134305EN.docx EN PV BUR. 03.07.2017 1. Adoption of draft agenda The Bureau, - noted the draft agenda and adopted it as shown in these minutes (PE 605.794/BUR). PV\1134305EN.docx 7/39 PE 605.796/BUR/rev EN PV BUR. 03.07.2017 2. Adoption of the Minutes of the meeting of 12 June 2017 The Bureau, - approved the Minutes of the Bureau meeting of 12 June 2017 held in Strasbourg (PE 602.273/BUR). PE 605.796/BUR/rev2 8/39 PV\1134305EN.docx EN PV BUR. 03.07.2017 3. Communications by the President 3.1. European Ceremony of Honour for Helmut Kohl The Bureau, - heard the President underline that Helmut Kohl who passed away on 16 June at the age of 87 had been a great figure in the European history; further highlight the key role of the European Parliament as host to the European Ceremony of Honour on Saturday 1 July 2017 in Strasbourg, which had been attended by leaders and other representatives of the political, intellectual and cultural life from all over the world; emphasise that despite a noticeable eurosceptism and without denying the need for changes to the European Union this occasion had shown once again that Europe was the only way forward; - heard the President express his heartfelt thanks to all members of the Bureau, to the Secretary-General, to the Deputy Secretary-General and to all staff involved from all Directorates-General for their excellent work in preparing such a challenging