Application for an Aid to Small Universities Grant Instructions (form-fillable PDF) Introduction The contact person should complete the form-fillable application form and append the required documents. These instructions detail how to complete each section of the form. We suggest that you print and consult this document for reference while you are completing your application. Please enter your information using the attached Code Tables. Before filling out the application form, read the program description for the Aid to Small Universities program to ensure that your application meets all requirements. Important You cannot save a form-fillable PDF file using Adobe Acrobat Reader (a software available free from the Internet). If you are using Adobe Acrobat Reader, you can type your information directly into the application form; however, once you close your document, your data is lost. We recommend that you compile your application information in a word processor document. Once completed, you can then copy and paste this information into the PDF application form. Your data will print only when you exit the field you have just completed. Print and sign the application form. Note: You may purchase Adobe Writer which will let you save your data to a directory. Help If you are having problems with your application, please consult the Frequently Asked Questions or contact the SSHRC Helpdesk by telephone at 613- 995-4273 or by E-mail at [email protected]. Protection of Information All personal information that you provide in this application for a grant will be maintained in the personal information bank for the appropriate program, which are protected under the provisions of the federal Privacy Act. Organizations successful in the competition should be aware that the data on the number of full-time teaching staff, the research objectives and activities of the institution, financial data, etc. are not protected under the Privacy Act and might be made accessible to anyone who would request them through the Access to Information Act. Please refer to the section on Protection of Personal Information in the Regulations Governing Grant Applications for information on the Privacy Act, on the use SSHRC will make of the material submitted and on the right of access to information on file. Under the provisions of the Privacy Act, all information gathered by SSHRC is primarily used for reviewing applications and administering grants. Signature An original signature is required from the president or authorized delegate representing the institution. The signature confirms that the institution: • has provided accurate information; • is willing to administer any grant received according to SSHRC policies; • accepts the terms and conditions of the grant, if awarded; • has read and understands the Access to Information Act and the Privacy Act as they pertain to grant application information (see Regulations Governing Grant Applications); • has read and agrees to comply with SSHRC's policy on Integrity in Research and Scholarship and the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (see Regulations Governing Grant Applications). Application Deadline The deadline for the Aid to Small Universities program is December 1, 2010. Ensure that the information in your application is complete and accurate. Applications may be delivered in person, by messenger, or by mail. Mailed applications must be postmarked by midnight of the deadline date. If the deadline falls on a weekend or public holiday the next working day applies. SSHRC does not accept applications by fax, late applications, or handwritten applications. Where to Submit Your Application By mail: Aid to Small Universities Program Social Sciences and Humanities Research Council 350 Albert Street P.O. Box 1610 Ottawa, ON K1P 6G4 By messenger: Aid to Small Universities Program Social Sciences and Humanities Research Council Room 1663 350 Albert Street Ottawa, ON K1P 6G4 Number of Copies/Presentation Order Submit the original Application for an Aid to Small Universities grant and the required attachments with the signature page on top. Acknowledgement of Receipt of Applications SSHRC will acknowledge receipt of your printed and signed application form, and will assign you an application number. Please cite this number in all correspondence with us. This acknowledgement refers to only the receipt of your application, not to its completeness, nor its eligibility in the competition. 2 Identification Name of Institution Select the name of your institution using the Code Table. Contact Person Names and Initials Indicate the name of the contact person who is authorized to handle the follow-up of this application. This person will become the permanent contact of SSHRC for the program. If you use your second or third name as your given name, see the examples below for help in completing the initials box. Example 1: A.J. Paul Moore If you prefer to have your initials appear before your given name, you would enter: Given Name Initials Family Name A.J. Paul Moore SSHRC correspondence would address you as Mr. A.J. Paul Moore. Example 2: Joanne Francine Mélanie Trudeau (normally addressed as Mélanie) If you usually use your second or third name as your given name and do not want your initials appearing before your given name, you would enter: Given Name Initials Family Name Mélanie J.F. Trudeau SSHRC correspondence would address you as Ms. Mélanie J.F. Trudeau. Address Provide the contact person's complete address at the institution. It will be used for all correspondence from SSHRC. E-mail Address Provide the contact person’s E-mail address at the institution. Status Indicate the current status of the institution. Indicate whether your institution is eligible to manage SSHRC funds, has active degree-granting status in social science and humanities disciplines, and is an institutional member of the Association of Universities and Colleges of Canada (AUCC) or Association of Canadian Community Colleges (ACCC), as well as the year in which your institution became a member. If applicable, attach a letter (maximum one page) explaining how your institution operates in a substantially different cultural environment from the parent institution. 3 Full-time Teaching Staff Autonomous Post-secondary Institution Indicate the number of full-time teaching staff, broken down by department, whose disciplines fall within the humanities and social sciences as of September 2010. Refer to the Code Table for disciplines eligible under SSHRC's mandate. Attach extra sheets if necessary. (http://www.sshrc- crsh.gc.ca/funding-financement/forms-formulaires/index-eng.aspx) Full-time teaching staff includes all academic staff within faculties who are teachers and/or senior academic staff (e.g., deans, chairs, directors), full-time research staff who have an academic rank and a salary scale similar to teaching staff, and staff appointed for a minimum of twelve months who are teaching a full load. Do not include the following: • administrators (e.g., president, vice-president, registrar, comptroller, etc.); • administrative assistants within faculties, colleges, schools, etc.; • librarians; • non-academic support staff both in faculties and other departments; • markers, demonstrators, lab assistants, etc.; • graduate teaching assistants; • postdoctoral fellows; • academic staff within faculties who have been hired as researchers without academic rank and/or whose salary scales are different from teaching staff; • teaching staff of affiliated or otherwise related institutions. (List them under "Affiliated or Federated Institutions") Full-time Teaching Staff Affiliated or Federated Institutions Indicate the number of full-time teaching staff, broken down by department, whose disciplines fall within the humanities and social sciences as of September 2010. Refer to the Code Table for disciplines eligible under SSHRC's mandate. Attach extra sheets if necessary (http://www.sshrc- crsh.gc.ca/funding-financement/forms-formulaires/index-eng.aspx). Full-time teaching staff includes all academic staff within faculties who are teachers and/or senior academic staff (e.g., deans, chairs, directors), full-time research staff who have an academic rank and a salary scale similar to teaching staff, and staff appointed for a minimum of twelve months who are teaching a full load. Do not include the following: • administrators (e.g., president, vice-president, registrar, comptroller, etc.); • administrative assistants within faculties, colleges, schools, etc.; • librarians; • non-academic support staff both in faculties and other departments; • markers, demonstrators, lab assistants, etc.; • graduate teaching assistants; 4 • postdoctoral fellows; • academic staff within faculties who have been hired as researchers without academic rank and/or whose salary scales are different from teaching staff. Development Plan Development Plan Title State the title of your development plan (your institution's strategies for research in the social sciences and humanities). Disciplines Indicate and rank up to three disciplines relevant to your proposal, #1 as the most relevant and #3 as the least relevant. If an applicable discipline is not listed, you may select an entry such as "Other (relevant discipline)" (e.g., Other Psychology, Other Anthropology, Other Sociology) from the list, and type the information in the box provided. Duplicate entries are not permitted. Example: Entry 1 Sociology Entry 2 Other Psychology Entry 3 Other Anthropology