TENDER DOCUMENT FOR Printing and Supply of 32 pages Answer-Books (with bar- coded OMR sheet as cover page) and Printing and Supply of 8 pages Practical Answer-Books. FOR PATLIPUTRA UNIVERSITY, PATNA PATLIPUTRA UNIVERSITY, PATNA Schedule of Expression of Interest Sl. Items Details No. 1. Tender No. Dated: 18/01/2019 2. Name of the work 1.Printing and supply of 32 pages bar-coded an- swer books (with OMR sheet as cover page) and 2.Printing and supply of 8 pages practical answer books. 3. Date of downloading of 20/01/2019 Bid Document 4. Last date and time for Re- 04/02/2019 till 5.00 PM ceipt of Bids 5. Date and place of opening 05/02/2019 at 11.30 AM of Bid Patliputra University, Patna opp. Rajendra Nagar Terminal, Patna-800020 Vendors are requested to read the complete tender documents before submission of Bids. Other important information related to Bid Sl. No. Information Details 1. Cost of Tender Documents: 10,000/- (To be paid offline at the time of submission of the tender) 2. Bid- Security (Earnest Money) 2,50,000/- To be paid in the form of Bank Draft 3. Contract Performance Security: 100000/- 4. Financial Bid: Annexure -I 5. Undertaking Annexure-II 2 BROAD SCOPE OF WORK Printing and supply of 32 pages answer books (with bar-coded OMR sheet as cover page) approximately 5,00000 (five lacs) answer-books and Printing and supply of 8 pages practical answer books approximately 2,00000 (Two lacs). INVITATION OF BID Bifurcated from Magadh University, Bodh-Gaya, Patliputra University came into ex- istence on 18th March, 2018, by the order of the Government of Bihar, vide Let- ter/memo no. 15/M1-71/2016-700, dated 09.04.2018. All the colleges of Patna and Nalanda districts which were earlier part of the Magadh University, Bodh- Gaya, Bihar (India), fall under the jurisdiction of the Patliputra University. Patlipu- tra University, Patna comprises of more than 20 Post Graduate Departments (still in the process of opening the P. G. Departments in various Disciplines), over 25 constituent colleges, two Government girls’ colleges, three minority colleges, more than 50 B.Ed. Colleges and more than 50 affiliated colleges besides a few profes- sional colleges giving quality training in various vocational streams. Many of these colleges are running university-approved Post-Graduate Centers in various subjects besides skill-oriented courses in vocational and technical/professional areas. These affiliated units are governed by their governing local bodies and duly constituted management board approved by the university. The university has nearly ten thousand post-graduate seats in traditional post-graduate courses, about 5000 seats in various post-graduate vocational courses, over 2 lacs seats in regular grad- uation courses, 10,000 seats in various vocational courses at graduation level, about 10,000 seats in B.Ed. Courses and about 2000 students in dental science and, 2000 students in law and some others in different courses running in the universi- ty. Patliputra University invites tenders for Printing and supply of 32 pages answer books (with bar-coded OMR sheet as cover page) and Printing and supply of 8 pag- es practical answer books and Printing and supply of 8 pages practical answer books from leading, reputed, professionally and financially sound and duly regis- tered companies/agencies/organizations which have required experience in rele- vant and similar fields. 3 Procedure for submission of Tender/EoI (Expression of Interest): Vendors propos- ing to submit the Tender/EoI, may visit the University’s website. www.ppup.ac.in for downloading full document of the tender/RFP including details of Scope of Work and the desired prerequisites. Any amendment/ updates to the RFP (Request for Proposal) or its Terms and Conditions will be uploaded on official website of the University. The EoI has to be submitted in the prescribed format along with all the supporting documents in compliance with the requirements of the RFP. Please refer to the below mentioned information and guidelines for submission of the tender. General Instructions, Terms and Conditions: The tender Document can be downloaded from web site. www.ppup.ac.in from 20/01/2019. The tender document fee of Rs. 10,000/- (Rupees Ten Thousand) only is non-refundable, non-adjustable and non-transferable and is payable through a demand draft on any nationalized bank drawn in favour of the “Registrar, Patliputra University” payable at Patna and it should be submitted along with EMD of Rs 2,50,000/- (Rupees two lakhs and fifty thousand only) and tender documents as per the instructions given below in this tender. The signed tender papers (Technical bid and Financial bid) should reach in the office of the Registrar, Patliputra Universi- ty, Patna latest by 04/02/2019. 1. Incomplete bids, amendments and additions to bids after opening or late bids are liable to be ignored and rejected by Patliputra University, Patna (PPU). 2. The bidder shall be responsible for the delivery of the material(‘s), as per specifi- cations listed in the tender and at the sites allocated by the university. 3. A Demand Draft for Rs.2,50,000/- (Rupees Two Lakhs and fifty thousand Only) drawn in favour of the “Registrar, Patliputra University”, payable at Patna should be submitted towards Earnest Money Deposit (EMD) which must accompany the bid. Bids without EMD will be rejected. The EMD will be refunded to all the unsuc- cessful bidders only after the work order are placed to the successful bidder. The successful bidder’s EMD will be converted to security deposit upon the bidder’s ac- ceptance of the award of contract. 4. The bidder’s Security may be forfeited: 4 (a) If the bidder withdraw his bid during the period of bid validity specified in con- tract/agreement. (b) If the successful bidder fails to sign contract/agreement within 03 days of issue of letter of intent. 5. The prices must be quoted in the format as specified in the tender document, and should be inclusive of packing, forwarding, insurances, delivery at sites, duties and taxes. 6. All items, deliverable and price mentioned in the tender document should be val- id for acceptance up to a period of 3 months. The bidders should be ready to extend the validity, if required by the university. 7. The selected bidders shall be responsible for the supply, installation testing and commissioning, training and all service deliveries as listed in this tender document. 6. The bidder should commence work as per the scope mentioned in the tender document within 1 week from the date of issue of final order and/or entering into contract. 7. Bidders should enclose their bids with full details of all related experiences with documentary proofs. 10. Patliputra University Patna (PPU) reserves the right to select certain items (in single or multiple units) and reject the other mentioned in the tender document without assigning any reasons whatsoever. Patliputra University, Patna (PPU) also reserves the right to revise or modify or cancel the specifications of the items before the acceptance of any bids. The sealed bids should be addressed and delivered by registered post or speed post or courier only: The Registrar, Patliputra University, Opposite Rajendra Nagar Terminal Kankarbagh Main Road Patna- 800020 BIHAR, INDIA 5 The corresponding sealed envelopes should be titled as “Printing and supply of 32 pages Answer Books (with bar-coded OMR sheet as cover page) and Printing and supply of 8 pages practical Answer Books" and address mentioning the notification number to “The Registrar, Patliputra University, Patna, and all the bids must reach on or before 04/02/2019 (by 05.00 PM.). Bids received after the specified time will be rejected and no intimation will be sent in this regard. The University is not under obligation to accept the lowest bid on any bid and re- serves the right of accepting the whole or any part of the bid or portion of the quan- tity offered; and the bidder shall supply the same at the rate quoted. The Registrar on behalf of Patliputra University, Patna (PPU) reserves the right to reject any or all offers received in response to tender or cancel or withdraw the tender notice with- out assigning any reason, whatsoever. Any specific queries/clarification of the documents may be asked from the Patlipu- tra University in writing not later than 5 days before the proposed submission date. Any request for clarification in writing or by any other suitable medium of commu- nications must be sent to the PATLIPUTRA UNIVERSITY, PATNA. They will respond by e-mail only to such requests. The bidder must enclose a copy of GST Certificate, PAN Card, income tax clearance certificate and last 03 years financial statement and all other details required under eligibility criteria. All bidders should enclose an affidavit by the First-Class Magis- trate of a “Warranty Declaration” of their firm/company’s in their bids as detailed below: “We shall abide by all the specifications, terms and conditions listed in the tender document. We warrant all deliverable to be supplied by us as part of the tender shall be free from all defects and faults in material, workmanship. All products and services shall be of the highest quality, material and services of the type ordered, shall be in full conformity with the specifications therein. We accept that any deviations in the material and/or services from that specified in the tender document and the accepted terms are liable to be rejected. The bid- der will be bound to supply all the goods in the specified form to the specifications as per the order/contract and demonstrate the same at their own cost.” 6 SPECIFICATION OF REQUIREMENTS A.