Empire Southwest, LLC and Affiliated Companies Employee Handbook DECEMBER 2020 TABLE OF CONTENTS Page Welcome. 4 Our History . 4 Our Values . 5 ABOUT THIS HANDBOOK. 6 YOUR RIGHTS Equal Employment Opportunity . 7 Policy Prohibiting Harassment and Retaliation . 7 Non-Retaliation . 8 Constructive Discharge Notice . 9 Complaint Procedure . 9 ADMINISTRATIVE MATTERS Employee Classifications . 10 Wage and Hour Classifications . 10 Internal Classifications . 10 Change in Internal Classifications . 10 The Hiring Process . 11 Immigration Law Compliance . 11 Protection of Private Information . 11 Changes in Your Personal Information . 12 Reference Checks . 12 YOUR PAY AND PROGRESS Payment of Wages . 13 Payroll Deductions . 13 Work Schedules . 13 Overtime Pay(Hourly Non-exempt/Salaried Non-exempt Employees Only) . .14 Shift Differentials. 14 Timekeeping . 14 Expense Reimbursement / Company Credit Cards. 14 Performance Feedback . 15 Advancement and Transfers . 15 1 TIME AWAY FROM WORK Vacation Eligible Employees . 16 Accrual Schedule . 16 Length of Service . 16 Use of Vacation Time . 16 Scheduling of Vacation Time . 16 Donation of Vacation Hours . 17 Sick Leave . 17 Holidays . 18 Bereavement . 19 Civic Duty Leave . 19 Military Leave . 19 Family and Medical Leave . 19 Qualifying Absences . 19 Eligibility for FMLA . 20 Guidelines and Procedures . 20 Intermittent Leave . 20 Restoration of Employment . 21 Benefits . 21 Service Member Family and Medical Leave . 21 Definitions . 21 Service Member Leave Entitlement . 22 Duration of Service Member Leave . 22 State Service Member Family Leave Laws . 22 Unpaid Personal Leave . 22 Breastfeeding Support Policy (Non-exempt Employees Only) . 23 Other Leaves . 23 Insurance Premiums during Leave . 23 Outside Employment or Work Activities . 23 GROUP BENEFITS In General . 24 Service Date and Breaks in Service . 24 Education Assistance, Referral Rewards Other Programs and Benefits . 24 ON-THE-JOB EXPECTATIONS Corrective Action – In General . 25 Code of Conduct – In General . 25 Unacceptable Activities . 25 Attendance / Call-In Procedures . 26 Substance Abuse Policy . 27 Prohibitions . 27 Exceptions . 27 Testing . 28 Compliance . 28 2 Employee Assistance . 29 Conflicts of Interest . 29 Personal Relationships in the Workplace . 30 Personal Appearance . 31 Workplace Solicitation/Distribution . 31 Local Work Rules . 31 PROTECTING OUR ASSETS AND INFORMATION Internal Communication and Information Access . .32 Social Media Policy . 34 Guidelines. .34 Know and follow the rules . 34 Be respectful . ..