Kier Highways AREA 3 SEVERE WEATHER PLAN Issue: [1] Revision [1] Date: [10/08/17] Page 1-1 2017 / 2018 Issue: [1] Revision [1] Date: [10/08/17] Page 1-2 DOCUMENT CONTROL AND DISTRIBUTION Document Owner (responsible for maintenance, upkeep and amendment) Document Issue and Revision Record Issue/Revision Issue Revision Date Approved Description For Kier Asset Delivery 1 Draft 18/8/17 Manager Acceptance For Highways England 1 Final acceptance For Kier Asset Delivery 2 Draft 07/09/17 Manager Acceptance For Highways England 2 Final 08/09/17 acceptance Issue: [1] Revision [1] Date: [10/08/17] Page 1-3 Document Distribution List Copy Number Name Organisation 1 Highways England 2 Highways England 3 Highways England 4 Highways England 5 Highways England 6 Highways England 7 Highways England 8 Highways England 9 Highways England 10 Highways England 11 Highways England 12 Met Office 13 Kier Highways 14 Kier Highways 15 Kier Highways 16 Kier Highways 17 Kier Highways 18 Kier Highways 19 Kier Highways 20 Kier Highways 21 Kier Highways 22 Kier Highways 23 Kier Highways 24 Kier Highways 25 Kier Highways 26 Kier Highways 27 Kier Highways 28 Kier Highways Issue: [1] Revision [1] Date: [10/08/17] Page 1-4 29 Kier Highways 30 Kier Highways 31 Kier Highways 32 Kier Highways 33 Kier Highways 34 Kier Highways 35 Kier Highways 36 Kier Highways 37 Kier Highways 38 South West Region 39 Area 4 A One + 40 M25 DBFO 41 M40 DBFO 42 Southwest Highways (A30/A35) 43 Hampshire County Council 44 Wiltshire County Council 45 Oxfordshire County Council 46 Oxfordshire County Council 47 Surrey County Council 48 Portsmouth City Council 49 West Berkshire Council 50 Thames Valley Police 51 Surrey Police 52 Hampshire Police 53 Wiltshire Police 54 Dorset Police 55 Reading Borough Council 56 Wokingham District Council 57 Bracknell Forest Borough Council 58 Royal Borough of Windsor & Maidenhead Council 59 Slough Borough Council 60 Buckinghamshire Council 61 Hampshire Police Issue: [1] Revision [1] Date: [10/08/17] Page 1-5 The distribution list includes: relevant Service Provider staff, and sub-contractor staff, Highways England staff, Police authorities, adjacent local highway authorities, adjacent Highways England Service Providers (including DBFO companies) and any other key stakeholders such as weather forecast providers. The internal document distribution includes all decision makers and managers. Electronic copies will be made available to Highways England Service Managers, and National Winter & Severe Weather Team prior to October 1st each year. The above document control and document distribution tables have been amended to comply with individual organisations’ own quality management procedures. Documents will preferably be distributed electronically and, to preserve format and maintain document control and security, PDF format is recommended. Issue: [1] Revision [1] Date: [10/08/17] Page 1-6 CONTENTS DOCUMENT CONTROL AND DISTRIBUTION .............................................................................. 1-3 1 INTRODUCTION ........................................................................................................... 1-11 1.1 Statement of service ................................................................................................... 1-12 1.1.1 Service performance requirement .............................................................................. 1-12 1.1.2 Continual improvement and service development ..................................................... 1-12 1.2 Risk periods ................................................................................................................ 1-12 1.3 Service timetable ........................................................................................................ 1-13 1.4 Contractual arrangements .......................................................................................... 1-13 1.5 Liability ........................................................................................................................ 1-14 1.6 Area Network / Network / Project Road ..................................................................... 1-14 1.6.1 Description of the Area 3 Network .............................................................................. 1-14 1.6.2 Extent of Area Network ............................................................................................... 1-14 1.6.3 Area Network 3 Features............................................................................................ 1-17 1.6.4 Vulnerable locations ................................................................................................... 1-17 2 ROLES AND RESPONSIBILITIES ................................................................................. 2-1 2.1 Key Personnel .............................................................................................................. 2-1 2.1.1 Decision Maker ............................................................................................................. 2-2 2.1.2 Duty Rota ...................................................................................................................... 2-2 2.1.3 Organogram .................................................................................................................. 2-2 2.2 Staffing levels ............................................................................................................... 2-3 2.2.1 Training ......................................................................................................................... 2-3 2.3 Health and Safety ......................................................................................................... 2-4 2.4 Command and control process .................................................................................... 2-4 3 LIAISON AND ARRANGEMENTS ................................................................................. 3-1 3.1 Liaison........................................................................................................................... 3-1 3.1.1 Internal communication arrangements ......................................................................... 3-1 3.1.2 External communication arrangements ........................................................................ 3-2 3.1.3 Liaison with major highway schemes ........................................................................... 3-3 3.1.4 Media liaison ................................................................................................................. 3-3 3.2 Agreements .................................................................................................................. 3-4 3.2.1 Mutual aid agreements ................................................................................................. 3-4 3.2.2 Cross boundary agreements ........................................................................................ 3-4 3.3 Vehicle arrangements ................................................................................................... 3-5 3.3.1 Abandoned vehicle arrangements................................................................................ 3-5 3.3.2 Incidents involving Winter Service Vehicles ................................................................. 3-5 3.4 Escalation arrangements .............................................................................................. 3-5 3.4.1 Highways England’s Crisis Management Manual ........................................................ 3-5 3.4.2 Activation of the Area 3 Network Incident Response Plan .......................................... 3-7 3.4.3 Severe Weather Desk establishment ........................................................................... 3-9 3.5 Weather information ................................................................................................... 3-10 3.5.1 SWIS Configuration Data ........................................................................................... 3-11 3.5.2 Weather Forecasting .................................................................................................. 3-12 3.5.3 National Domain Network of Environmental Sensor Stations .................................... 3-13 3.5.4 Domain arrangements ................................................................................................ 3-14 4 REPORTING ................................................................................................................... 4-1 4.1 Severe Weather Reporting ........................................................................................... 4-1 4.2 Additional reporting ....................................................................................................... 4-2 4.3 Records ........................................................................................................................ 4-3 4.4 Review .......................................................................................................................... 4-3 5 MATERIALS, STORAGE AND VEHICLES .................................................................... 5-4 5.1 Depots and facilities ..................................................................................................... 5-4 5.1.1 Depots........................................................................................................................... 5-4 5.1.2 Fuel ..............................................................................................................................