CAPITOL EVENT AND EXHIBIT PLANNER Capitol Facility Operations Capitol Building P.O. Box 30014 JUNE 2003 Lansing, MI 48909-7514 10th Edition MICHIGAN CAP TOL COMMITTEE REP. JOHN STAHL, CHAIR SEN. THOMAS GEORGE, VICE CHAIR KELLY KEENAN, VICE CHAIR MEMBERS: JERRY LAWLER, EXECUTIVE DIRECTOR REP. JOHN STAKOE REP. DAVID FARHAT REP. STEVE BIEDA MICHIGAN CAPITOL COMMITTEE SEN. VALDE GARCIA 100 NORTH CAPITOL SEN. LAURA TOY P. O. BOX 30014 SEN. MARK SCHAUER LANSING, MICHIGAN 48909-7514 ELVA REVILLA PHONE: (517) 373-0289 LISA WEBB SHARPE MITCH IRWIN Dear Capitol Event or Exhibit Planner: This information is provided to help you plan an event or exhibit at the Capitol. We hope the information is of value. Included is a section on Procedures for the use of the public areas of the Capitol; maps, forms, and other information designed to help you prepare an event or exhibit; and instructions on how to schedule an event or exhibit. You can also find this booklet on the Internet, at www.milegislativecouncil.org/lcfa/lchome. The Capitol is the very symbol of the state and one of its most recognizable buildings. These procedures are designed to ensure the safety of visitors and tenants alike and to protect the building—a historic treasure—for the future. Capitol Facility staff will be happy to assist you in planning your event or exhibit. If you have further questions, please call: The Capitol Events Coordinator (517) 373-9617 or e-mail: [email protected] By working together, we can help ensure the success of your event or exhibit. We encourage questions as the best way to avoid problems. Jerry Lawler Capitol Facility Operations Executive Director Capitol Building Michigan Capitol Committee P.O. Box 30014 Lansing, Michigan 48909-7514 2 TABLE OF CONTENTS INTRODUCTION .......................................................................................................................... 5 PROCEDURES FOR THE USE OF THE PUBLIC AREAS OF THE MICHIGAN STATE CAPITOL .................................................................................................... 6 Public and Other Areas of the Capitol.......................................................................................... 6 I. Definitions ................................................................................................................................ 7 II. Conditions Governing the Public Areas of the Capitol .......................................................... 8 III. Conditions Governing the Public Areas of the Capitol: The Interior .................................. 11 IV. Conditions Governing the Public Areas of the Capitol: The Exterior Including Grounds ............................................................................................13 V. Scheduling Events and Exhibits ..............................................................................................16 VI. Appeals ..................................................................................................................................17 GENERAL INFORMATION ........................................................................................................18 Capitol Building and Capitol Square Hours ................................................................................18 Scheduling Events and Exhibits ..................................................................................................18 Spring Music Program..................................................................................................................18 Coordinating with Legislative Sessions........................................................................................18 Cancellation of a Scheduled Event or Exhibit..............................................................................19 Liability Insurance ........................................................................................................................19 Lost and Found ............................................................................................................................19 Persons With Disabilities..............................................................................................................19 Rest Rooms ..................................................................................................................................20 Telephones ....................................................................................................................................20 Tours..............................................................................................................................................20 Safety ............................................................................................................................................20 Children at the Capitol..................................................................................................................21 EMERGENCIES ............................................................................................................................22 Medical ........................................................................................................................................22 Tornado ........................................................................................................................................22 Fire ................................................................................................................................................22 Emergency Phone Numbers..........................................................................................................22 EXHIBITS ......................................................................................................................................23 Exhibit Design ..............................................................................................................................24 Protecting Surfaces ......................................................................................................................24 Parking ..........................................................................................................................................24 Check-In and Check-Out ..............................................................................................................24 Carts ..............................................................................................................................................24 EVENTS, RALLIES, AND PROTESTS ......................................................................................25 Events in the Rotunda and Corridors............................................................................................26 Equipment ....................................................................................................................................28 Public Address System ................................................................................................................28 Tents..............................................................................................................................................28 Parades ..........................................................................................................................................29 3 EVENTS, RALLIES, AND PROTESTS, Continued Parking ..........................................................................................................................................29 Bus Parking ..................................................................................................................................30 Evening and Weekend Parking ....................................................................................................30 Decorated Vehicles and Floats......................................................................................................30 Banners and Signs ........................................................................................................................31 Balloons ........................................................................................................................................31 Candlelight Vigils ........................................................................................................................32 CATERERS INSTRUCTIONS......................................................................................................33 Caterers’ and Food Licenses ........................................................................................................33 Parking ..........................................................................................................................................33 Check-In........................................................................................................................................33 Carts ..............................................................................................................................................33 Surfaces ........................................................................................................................................33 WEDDINGS ....................................................................................................................................34 LANSING AREA CONVENTION AND VISITORS BUREAU ................................................36 PRESS ..............................................................................................................................................37