JOB TITLE: Business Manager DEPARTMENT: Administration POSITION TYPE: Part Time / Hourly REPORTS TO: Executive Director DIRECTLY SUPERVISES: PLIC / Silver Lake Admin Functions MISSION: Cottonwood Canyons Foundation (CCF) works to continuously improve the environments of Big and Little Cottonwood Canyons through education and stewardship programs. The Cottonwood Canyons are a critical and magnificent ecosystem, provide approximately 60% of the drinking water for Salt Lake City, and are a major economic engine for Utah’s ski industry. They are also located within one of the most highly-visited portions of national forest in the nation and receive extraordinarily high numbers of visitors and therefore experience high levels of use and recreational pressure. We see it as extremely important to educate the public who utilize this area for recreation and who rely on it daily for their drinking water, on the canyons’ importance and how they can help promote their ecological health. We also aim to provide the community with direct and hands-on ways to give back to this environment through volunteering. It is our belief that if we all better understand the importance of this area, and if we all take part in helping to improve it, the Cottonwood Canyons will continue to be a healthy environment and watershed and a spectacular place to recreate for generations to come. We’re grateful to our partners and community of volunteers for their help in these efforts. PURPOSE OF POSITION: This position will support the Executive Director and staff by providing financial, operational and human resources functions as assigned. The Business Manager will be responsible for managing all of CCF’s bookkeeping and financial reporting. This position handles the organization’s account payables and account receivables. In addition, the Business Manager is responsible for data entry, financial reporting, and budget and tax preparation. The Business Manager will participate in donor relations through maintenance of donor information and donation tracking and recognition. This position will also work directly with the Executive Director on human resources processes and policy writing. Job Description: Business Manager Page 1 of 4 Updated: January 2017 REQUIRED SKILLS AND BACKGROUND: A Bachelor’s degree is preferred (or equivalent experience) in business administration or finance. Experience (2 or more years) functioning in a financial role. Non-profit organization preferred. Strong interpersonal skills. Ability to maintain daily and other periodic reports. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to demonstrate eligibility for work in the United States. Able to pass a background check and drug screening as requested. KNOWLEDGE AND SKILLS: Willingness and ability to work in a dynamic environment, in a team setting. Strong computer skills, including Quickbooks, word processing, spreadsheet, and presentation software. Mature and positive attitude. Professionalism and good communication skills. WORKING ENVIRONMENT: Work is performed primarily indoors. PHYSICAL REQUIREMENTS: Ability to sit for long periods of time while also performing typing duties on a computer. Ability to lift and carry objects of moderate weight. Ability to lift, bend, stoop, kneel, crouch, push and other strenuous activities. SCHEDULE: 20 hours per week. Typically, Monday – Friday hours as arranged. Overtime will not be permitted unless expressly approved by the Executive Director. RESPONSIBILITIES: Accounts receivable and accounts payable: Enter and reconcile cash, check, and credit card deposits. Manage restricted and pass-through contributions. Manage all aspects of deposits – file deposit slips, deliver deposit to bank. Process and print check requests (ensure checks signed by ED). Mail checks to recipients. Understand and sign off on payables. General ledger entries as necessary. Job Description: Business Manager Page 2 of 4 Updated: January 2017 Financial reporting: Reconcile bank accounts monthly. Prepare monthly financial reports for the Executive Director and Finance Committee. Update and manage the Accounting Notes document to explain budget variations and activities throughout the year. Provide requested data to tax preparers in a timely fashion. Issue 1099’s at year end according to tax requirements. Donor management of financial and administrative functions: Ensure all donations are accurately entered into Quickbooks. Update donor information in database. Write and process acknowledgement emails or letters weekly for all donations. Complete matching donation forms and processes. Create individual year-end acknowledgements of donations when specifically requested by a donor. Office procedures and policies: Maintains office flow with adequate office supplies of the main office, Public Lands Information Center and Silver Lake Visitors Center. Oversees Google Drive online file system. Personnel: Assists in the paperwork and onboarding of all employees. Manages payroll functions to submit payroll with outside vendor. Supports the Executive Director to schedule timely employee evaluations. Trains new employees on operational details. Maintains personnel files. Administration: Policy writing as needed including the Employee Handbook and HR policies. Occasional program support for events such as National Trails Day or Silver Lake Restoration Day or others as assigned. Must be able to articulate CCF’s non-political mission and describe education and stewardship programs to the public. Responsible for assisting with the mid and end of year reporting requirements. Job Description: Business Manager Page 3 of 4 Updated: January 2017 Sends periodic reports to Executive Director with work/volunteer progress as assigned. Attend Board committee meetings as assigned. Check the mail weekly and distribute as needed. Equipment: Responsible for inventory and maintenance of equipment. Reports equipment needs to the Executive Director. ACKNOWLEDGEMENT: This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. EVALUATION: Performance of this job will be evaluated in accordance with the provisions of Board policy. ____________________________________ ________________ Employee Name Date Job Description: Business Manager Page 4 of 4 Updated: January 2017 .