OCEANIA SAILING FEDERATION Executive Board Meeting Port Moresby, PNG Saturday 11th July 2015 10am to 1pm The Gantry, RPYC Agenda 1. Attendance & Apologies 2. Minutes of last meeting 3. Secretary General Report on matters from Congress: i. Elections and appointment of Standing Committees ii. Registration of OSAF Corporate entity & Bank accounts iii. Pacific Games Council Report- future Hosts & 2023 Bidders iv. OSAF MNA Forum 4. ISAF YW ENP Oceania Performance Clinic 5. Regional Coaches Performance & AUS/NZL Invitations PNG2015 6. OSAF Events & Championships 7. Oceania Training Centre 8. Oceania Calendar 9. OSAF Strategic Plan 2015 - 2020 10. Other Business i. Constitution review, voting and Incorporation ii. Commonwealth Games iii. ISAF World Cup iv. ISAF Qualification pathways for Olympic Games v. Priorities for OSAF EB vi. Next Meeting 1. Attendance & Apologies President welcomed members of the new board of OSAF as elected at the Congress yesterday. In attendance: Present Tony (Chairman), Raema Von Reiche (Vice President), Graham Numa (Vice President), John Tierney (Secretary General). Apologies: Karyn Gojnich, david Abercrombie 2. Minutes of last meeting in Suva, Fiji 4th May 2015 The minutes of the May 2015 EB meeting have been circulated and are received as tabled to the meeting. Matters arising Members agreed that the agenda includes all matters from this meeting in Suva. Approval of Minutes: RESOLVED To receive and adopt the minutes of the meeting in May 2015 ADOPTED 3. Secretary General Report Executive Board & 2015 Congress meetings The Secretary General noted that the scheduled EB meeting for yesterday was not possible due to the Pacific Games Sailing competition and the coaching commitments of board members to their teams. The May 2015 meeting in Suva had dealt with the AGM matters, receiving the Presidents Report for 2014, the Audited Financial Statements, considering the Incorporation of OSAF, the Annual Subscriptions, the Election Nomination process and the appointment of Auditor. The EB meeting was rescheduled to follow the Congress. The Congress was well attended with 12 NSO’s plus second delegates and observers consisting of coaches, classes and officials attending the Games. i. Congress Elections and Standing Committees The Executive Board election results were tabled: President - Tony Philp, Vice Presidents - Raema Von Reiche, Graham Numa, Karyn Gojnich, david Abercrombie Secretary General - John Tierney discussion followed. President Tony suggested co-opting Thierry Hars to the Executive Board. This will provide additional resources to support the work of the Executive Board and its Committees, facilitate a French language member, and add needed capacity to the development of OSAF. RESOLVED In accordance with the provisions of Article 12.1.4 the Executive Board appoints Thierry Hars of Tahiti as a member of this Executive Board. ADOPTED Standing Committees – the following committee’s chairpersons were appointed: Technical - Thierry Hars Race Officers – david Abercrombie Coaches – Anne Tierney Youth & development – Raema Von Reiche Games & Events – Karyn Gojnich Classes – Graham Numa The EB approved the Secretary General and the Committee chairs selecting suitable members to each committee. The board will formalise the committees’ membership at the next Executive Board meeting. RESOLVED To establish these standing committees and appoint the chairpersons as listed and select committee members in the manner outlined in these minutes ADOPTED ii. Registration of OSAF Corporate entity & Bank accounts The Board completed and signed the registration documents for Oceania Sailing Federation Corporation The Board considered revised bank account authorities; RESOLVED To approve the opening of Bank accounts at ANZ Bank, Rarotonga, Cook Islands in the company name establishing online banking facilities enabling the Treasurer Sailing Cook Islands and the Secretary General to initiate, the Secretary General and the President to approve banking transactions. ADOPTED iii. Pacific Games Council Report- hosts & future bidders 1. The report of Andrew Minogue, the CEO Pacific Games Council to the Congress identified the Council’s desire to establish improved contractual arrangements with Oceania IF’s. EB discussions noted the alignment of opportunities for OSAF to: a. Request Sailing be elevated to a compulsory sport under Article 22 of the Pacific Games Charter, and b. deliver sailing at minimal or no capital infrastructure cost to future host Governments & organising committees; plus offer cost efficient event delivery benefits of “mobile or ready to sail” regatta fleets (all classes) shipped from OTC plus venue specific equipment, eg – (a) shipping containers that convert to boat & gear storage, race & media offices; (b) race management boats, course markers, flags, spare parts; (c) competition manuals, sailing instructions, logos, branding, media plan, camera, G/pro and comms equipment. c. Align Games timetable & pre-event calendars with sport specific education & technical programs, sail training and competition, introduce meaningful legacies for youth, female, mixed, open & masters classes, traditional outriggers, community sups & water safety programs d. Expand resources of hosts by introducing class associations (ICA’s), kites, boards, sups, traditional outrigger sailing, para sailing. e. Introduce ISAF TV as rights holder providing TV & social media event coverage, sponsors and development partners. 2. discussed the status of Vanuatu National Sailing Association and the 2017 Games; the Tonga Sailing Association and the 2019 Games; the Northern Mariana Islands Sailing Association and the 2021 Games; the bid announcements for the 2023 Pacific Games and the likely bidders and OSAF supported “Grow Sailing” Infrastructure (Tahiti, Fiji and Solomon Islands) 3. Noted the OSAF Forum recommendations as to development classes, increased competition and alignment of Regional events, Oceania championships, Pacific Games and Asian and Tokyo Olympic Games. 4. Noted the interest of members to host class events, coach and race management Solidarity & OSAF course programs, ISAF YW ENP Oceania Performance Clinics, OSAF Oceania Championships thereby manage and eliminate the performance gap thru integrated & regular courses and competition; facilitated by investment in National & Oceania training centres and class equipment. RESOLVED 1. That an integrated format of Pacific Games events, OSAF Championships, Coach’s and RO training programs, ISAF & OSAF events calendar alignment, OSAF development classes be incorporated into a (Pacific Games) Continental Oceania standard. 2. That a Games event manual be developed detailing OSAF’s mobile event guidelines, OSAF pre games education and resource legacy programs, the OSAF event organising committee solutions and the host nations commitments ADOPTED 3. That the Secretary General prepare a detailed offer with specific proposals for consideration of the Pacific Games Council, host PGA’s and bidding countries outlining OSAF’s “Grow Sailing” development strategies and mobile event host strategies for Pacific Games ADOPTED iv. OSAF MNA Forum The two MNA Forum sessions held in Suva and Port Moresby enabled members and all sectors of our sport in Oceania to express their opinions and needs facilitating the prioritisation of development strategies for Oceania. The summaries provide OSAF’s view on Continental Associations priorities. These were approved for release to the ISAF Continental Associations Working Party. Our priorities for Continental Associations (CA’s) are: 1. CA’s employ a Regional development Officer with responsibilities for development, coaching, education and training at all levels. Funded by ISAF 2. CA’s develop an accessible national training centre in each MNA and at one continental centre which is designed to provide access to Equipment – eg optimist, laser, windsurfer and double handed training boats at realistic costs. Funded by combined ISAF, CA’s and MNA’s sources. 3. ISAF provide, collate and distribute to meet the needs of all education, training, development and coaching materials to CA’s and MNA’s including past successful examples 4. ISAF simplify racing rules adopting one set for basic racing and one for Olympic racing 5. ISAF introduce policies allowing relaxed local construction rules for development classes 6. ISAF and CA’s annual events calendar shall prioritize and integrate world champs, continental games & big event plus class champs streamlining qualification pathways. ISAF will allocate funding to CA’s for agreed CA competitions 7. ISAF governance function will integrate CA’s in a modern global business framework adopting common policies, systems and best practice 8. ISAF allocates one member services person, at its cost, to manage all CA communications, websites and knowledge libraries in support of its constituents 9. CA’s prepare a 5Yr Strategic and an Annual Operational Plans with KRA’s, costed targets and secured source of funds to deliver this Plan; ISAF consolidates these into ISAF’s 5Yr Strategic and Annual Operational Plans. CA’s to negotiate and agree with ISAF the funding for programs within the ISAF Budgets. 10. CA’s project their MNA needs and unique national character, presenting Continental Sailing and their development Partners, Regional Institutions, Governments and Continental & National Olympic Committees, enabling ISAF to fully integrate and represent International Sailing as a comprehensive fully engaged Federation with its partners in