Flight Crew Licensing Procedures 3. Issuing Licences 3.1 Overview of Issuing Licences Approved by Group General Manager Personnel, Licensing, Education and Training Version 7.1: October 2010 3. Issuing Licences 3.1 Overview of Issuing Licences 3.1.1 Introduction This section provides CASA staff who have a delegation to issue flight crew licences with the information they need to issue each category of licence. The main body of the section: • Outlines the generic procedures for issuing licences • Details the specific requirements for each category of licence in a series of reference tables • Provides the procedures for replacing, cancelling and suspending a licence • Summarises what pilots are required to do if they lose a logbook. ■ 3.1.2 About Flight Crew Licences CAR 2(7)(d) A flight crew licence indicates that the holder is qualified to engage in a particular class of CAE 206 aviation operation in a certain class of aircraft. A private pilot licence enables the holder to engage in private operations, as defined in CAR 2(7)(d). A private pilot is permitted to fly an aircraft as pilot-in-command while the aircraft is engaged in flying training operations (which is listed as an aerial work activity under CAR 206) for the purpose of increasing his or her flying skill. CAR 206 A commercial, senior commercial or air transport licence enables the holder to engage in private and commercial operations. Commercial operations include aerial work, charter and regular public transport (RPT). For a breakdown of the activities covered by these operations, see CAR 206. Commercial pilot licence holders are not permitted to fly an aircraft as pilot-in-command in charter and RPT operations in multi-pilot aircraft. Note: There is no longer an aircraft weight limitation on pilot licences. ➜ 3-1 Flight Crew Licensing Procedures 3. Issuing Licences 3.1 Overview of Issuing Licences Approved by Group General Manager Personnel, Licensing, Education and Training Version 7.1: October 2010 Who Can Apply for a Flight Crew Licence? Applicants for flight crew licences can be divided into three broad groups: • Australian residents and overseas applicants with no licence (the subject of this chapter) • Australian defence force qualified pilot applicants who graduated from a recognised Australian Defence Force course (see 6. Recognising Military Qualifications) • Overseas qualified pilot applicants wishing to fly Australian-registered aircraft in Australia or overseas (see 5. Recognising Overseas Qualifications). Applicants for Australian flight crew licences must: CAR 5.09 (1) • Be competent in English CAR 5.09 • Be qualified to hold the licence • Be fit and proper persons CAR 5.09 (Refer to CAR 5.09(3) and (4) for the definition of a fit and proper person.) (3)(4) • Pay the application fee for the licence AN(ASSC)R • Pass an aviation security/background check. How Licences Are Issued Applicants for a flight crew licence undertake relevant training, and pass the required examinations and a flight test, if required, before applying for a flight crew licence. New entrants must apply for a photo ID and an ARN and undergo a security check. They must make their application in writing by: • Submitting the relevant application form(s) available from the CASA website • If a flight test is required, the Approved Test Officer (ATO) or Chief Flying Instructor (CFI) must submit a pass flight test report with the examination result advice, Knowledge Deficiency Report (KDR), Day VFR Syllabus sheets and any previous fail test reports to CASA. Note: Applications must be made on the relevant form to ensure all the required information is provided and to assist the CASA delegate to process the application. For PPL and CPL licences, the flight test report is entered on the PPL application form or CPL application form respectively. ➜ 3-2 Flight Crew Licensing Procedures 3. Issuing Licences 3.1 Overview of Issuing Licences Approved by Group General Manager Personnel, Licensing, Education and Training Version 7.1: October 2010 All flight crew licence applications are assessed at the CASA Central Offices and applicants requiring a security check are additionally passed on to ACR/Security for coordination of the security check and issue of the licence. Use of Checklist The relevant checklist should be consulted and used as guidance to ensure all aspects related to the application are covered. The completed checklist should be attached to the application. When assessing a licence, CASA Central Office staff check the application to ensure that the applicant is qualified for the licence, the identity of the applicant is confirmed from Form 1162 Aviation Reference Number Application, and that the ATO is authorised to conduct the flight test. The CASA Central Office staff provides a recommendation for the issue of the licence by certifying the application. CASA Central Office staff issue licences not requiring a security check by entering the licence details on AIRS, printing the applicant’s flight crew licence and sending the licence to the applicant. CASA Central Office staff forwards applications requiring a security check to Central Office for processing and subsequent issue of the licence after checking with the Australian Federal Police. What Form Does a Licence Take? Book Style Licences issued after April 2001 are in a new booklet style to comply with ICAO requirements and allow for easier recognition of Flight Crew Qualifications overseas. The new format details all licences, qualifications and ratings held by the licence holder and removes the need for a separate Record of Flight Crew Qualifications (RFCQ) to accompany the licence. The licences can be reprinted each time a new licence, endorsement or rating is added or renewed and replaces the previous licence in full. However, this is not required in order to use the licence, as it is only a record of the qualifications held. Medical Certificates are placed in the back of the folder and are also replaced in full when a new Certificate is received after each medical examination. Licence prints can be requested at any time in writing through the CASA Central Office. Licence holders may purchase a licence wallet from CASA Field/Airline Offices, although the wallet is optional. Licence wallets are no longer included with the first issue of an Australian licence by CASA. ➜ 3-3 Flight Crew Licensing Procedures 3. Issuing Licences 3.1 Overview of Issuing Licences Approved by Group General Manager Personnel, Licensing, Education and Training Version 7.1: October 2010 Ratings in Logbooks Ratings, endorsements and renewals will continue to be entered into the appropriate sections in the front of Pilot Logbooks. (The use of entries in the front of Pilot Logbooks may be reviewed in the future). The legal basis of the endorsement, rating or renewal is the entry in the logbook. AIRS maintains a record of the qualifications held. Plastic Card Licences issued between April 1992 and March 2001 were in the form of a plastic card, similar to a credit card. These show only the highest licence held by the pilot for each aircraft category and remain a valid licence for use in Australia but are not suitable for overseas use as they are not ICAO compliant. Records of Flight Crew Qualifications (RFCQ) to accompany the plastic card licence are no longer available and are replaced by the new book style licence. Paper Dockets A few licences, such as Student Pilot Licences, were issued by industry delegates and Flying Schools as a paper docket. ‘Old’ Book Style The ‘old’ book style licences issued before April 1992 can still be used if they are endorsed as ‘PERPETUAL’ by the CASA Central Office. Licences with an expiry date cannot be used. When Can the Pilot Use the Licence? CAR 139 CAR 139 requires a pilot to carry his or her licence and medical certificate when flying. Hence, the pilot cannot exercise the privileges of a private or higher class of licence until the licence is issued by CASA and is in the holder’s possession. Flight Reviews and Other Recency Requirements Flight Reviews CARs & CAOs Once a pilot has obtained a licence, the regulations require the pilot to satisfy various applicable to flight review and recency requirements before acting as pilot in command of an aircraft. licence/rating Details about recency requirements can be found in the division of the Regulations applicable to the licence type, or the CAOs for ratings. One of the requirements to exercise the privileges of the licence is for a flight review to be undertaken in the two years preceding the proposed flight. The review must be completed by an authorised flight instructor (or an approved testing officer) who holds a grade of flight instructor rating that authorises him or her to conduct flight reviews. ➜ 3-4 Flight Crew Licensing Procedures 3. Issuing Licences 3.1 Overview of Issuing Licences Approved by Group General Manager Personnel, Licensing, Education and Training Version 7.1: October 2010 Note: An authorised flight instructor holds a current flight instructor rating and is authorised to conduct a flight review for the aircraft and instructs in association with an AOC that authorises flying training. For airships, the authorised flight instructor is an airship instructor. The review is a cooperative endeavour between instructor and pilot, which is intended to provide the pilot with a periodic assessment of his or her flying knowledge and skills, and to determine if there has been deterioration in areas that may reasonably affect safety. It is not a test, but a review during which flight instruction may be given to improve the pilot's performance. If a pilot satisfactorily completes the flight review, the person conducting the review must make an entry in the person’s logbook.