Public Document Pack EAST (OUTER) AREA COMMITTEE Meeting to be held in Civic Hall, Leeds on Tuesday, 11th September, 2012 at 4.00 pm MEMBERSHIP Councillors S Armitage - Cross Gates and Whinmoor; P Grahame - Cross Gates and Whinmoor; P Gruen - Cross Gates and Whinmoor; M Dobson - Garforth and Swillington; A McKenna - Garforth and Swillington; T Murray - Garforth and Swillington; M Harland - Kippax and Methley; J Lewis - Kippax and Methley; K Wakefield - Kippax and Methley; J Cummins - Temple Newsam; M Lyons - Temple Newsam; K Mitchell - Temple Newsam; Agenda compiled by: South East Area Leader: Angela Bloor Shaid Mahmood Governance Services Unit Tel: 22 43973 Civic Hall LEEDS LS1 1UR Tel: 24 74754 Produced on Recycled Paper A A G E N D A Item Ward/ Item Not Page No Open No 1 APPEALS AGAINST REFU SAL OF INSPECTION OF DOCUMENTS To consider any appeals in accordance with Procedure Rule 25* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.) 2 EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: B Item Ward/ Item Not Page No Open No 3 LATE ITEMS To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes.) 4 DECLARATIONS OF DISC LOSABLE PECUNIARY AND OTHER INTERESTS To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct 5 APOLOGIES FOR ABSENCE To receive any apologies for absence. 6 MINUTES OF THE PREVI OUS MEETING 1 - 10 To confirm as a correct record the minutes of the meeting held on 3 rd July 2012. 7 OPEN FORUM In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. C Item Ward/ Item Not Page No Open No 8 Cross Gates THORPE PARK 11 - and 16 Whinmoor; To consider the report of the Chief Planning Garforth and Officer, which accompanied by a presentation, Swillington; provides Members with an opportunity to Temple understand and comment upon a proposal which Newsam will have major implications for their area. (report attached) 9 Cross Gates APPOINTMENT OF AREA COMMITTEE 17 - and REPRESENTATION UPON LEEDS INITIATIVE 28 Whinmoor; AREA BASED PARTNERSHIP Garforth and GROUPS/CORPORATE CARERS' GROUP Swillington; Kippax and To consider the joint report of the Assistant Chief Methley; Executive (Customer Access and Performance) Temple and the Chief Officer (Democratic and Central Newsam Services) which provides background to local Member representation upon Leeds Initiative Area Based Partnership Groups and also the Council’s Corporate Carers’ Group, and invites the Committee to determine the Elected Member appointments to those groups. (report attached) 10 COMMUNITY RIGHT TO B ID 29 - 38 To consider the report of the Acting Chief Asset Management Officer providing an update upon developments with the Community Right to Bid initiative and advising of the implementation timescales. In addition, the report invites the Area Committee and the area support team to consider ways in which they can encourage and help local community organisations to nominate assets. (report attached) 11 Cross Gates CHILDREN'S SERVICE S 39 - and 108 Whinmoor; To consider the report of the Director of Children’s Garforth and Services which is the second of two reports in Swillington; 2012 providing an update on the work being Kippax and undertaken within Children’s Services. Methley; Temple (report attached) Newsam D Item Ward/ Item Not Page No Open No 12 Cross Gates WELLBEING BUDGET (RE VENUE) 2012/2013 109 - and 122 Whinmoor; To consider the report of the South East Area Garforth and Leader, which provides the latest position in Swillington; respect of the Area Committee’s Wellbeing budget Kippax and for 2012/13, details how Area Committee has Methley; agreed to allocate the funds against specific work Temple streams and also outlines further expressions of Newsam interest received regarding funding for specific projects in the Outer East area. (report attached) 13 Cross Gates OUTER EAST AREA COMM ITTEE BUSINESS 123 - and PLAN 2012-2013 142 Whinmoor; Garforth and To consider the report of the South East Area Swillington; Leader presenting a draft 2012/2013 Area Kippax and Committee annual Business Plan, whilst also Methley; setting out key priorities and actions supported by Temple Area Committee through its Wellbeing Budget, Newsam delegated roles and functions, and partnership arrangements. (report attached) 14 Cross Gates SUMMARY OF KEY WORK 143 - and 190 Whinmoor; To consider the report of the South East Area Garforth and Leader providing details of key issues and Swillington; activities which have occurred within the area in Kippax and recent months, including project work and Methley; community engagement. In addition, the report Temple includes the minutes from the recent meetings of Newsam community forums, sub groups and partnerships, together with the minutes from the Area Chairs’ Forum. (report attached) E Item Ward/ Item Not Page No Open No 15 DAT ES AND TIMES OF FUTU RE MEETINGS At 4.00 p.m. on Tuesdays on the following dates: 16 th October 2012 11 th December 2012 12 th February 2013 19 th March 2013 And Monday, 13 th May 2013 (Venues for future meetings to be confirmed) F Agenda Item 6 EAST (OUTER) AREA COMMITTEE TUESDAY, 3RD JULY, 2012 PRESENT: Councillor A McKenna in the Chair Councillors J Cummins, M Dobson, P Grahame, P Gruen, M Harland, J Lewis, M Lyons, K Mitchell and T Murray 1 Chair's opening remarks The Chair referred to a request to move the time of the meetings to 4pm and the possibility of holding two the Area Committee meetings in venues out in the community and asked Members to consider this and advise of possible future venues. 2 Late Items There were no late items. 3 Declarations of Disclosable Pecuniary and other Interests In accordance with paragraphs 19-20 of the Members’ Code of Conduct, the following Members declared significant interests: Councillor McKenna and Councillor Harland declared significant interests in the development of a design masterplan for Green Park as members of Plans Panel East which was likely to consider any associated planning application (minute 12 refers) Further significant interests were declared later in the meeting (minutes 11 and 13 refer) 4 Apologies for Absence Apologies for absence were received from Councillor Wakefield and Councillor Armitage 5 Minutes RESOLVED - That the minutes of the East Outer Area Committee held on 15 th May 2012 be approved Draft minutes to be approved at the meeting to be held on Tuesday, 11th September, 2012 Page 1 6 Open Forum In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. On this occasion there were no matters raised 7 North East Divisional Community Safety Partnership Annual Report East Outer Area Committee considered a report of the North East Divisional Community Safety Partnership providing information on the overall performance of the Partnership and Neighbourhood Policing Teams for 2011/12, together with an overview of the work undertaken within the locality to reduce crime and disorder. Appended to the report were performance indicator data, a structure of the North East Divisional Community Safety Partnership and a summary of the projects funded in the Inner North East area. Attending for this item were Bev Yearwood and Chief Inspector Michael Hunter. Bev Yearwood presented the report and referred to successes achieved by North East Police Division in meeting all of its performance targets. In respect of the Outer East Area, public confidence remained high and less crimes were reported as were incidents of anti-social behaviour. There were no areas of Outer East in the top nine burglary areas of strategic concern however, Crossgates and Whinmoor Ward was in position ten and that work was being carried out with Aire Valley Homes to help maintain and then improve this situation.