Notice of a public meeting of Decision Session - Executive Member for Environment To: Councillor Waller Date: Wednesday, 18 November 2015 Time: Upon the conclusion of the Economic Development and Transport Policy and Scrutiny Committee (Pre Decision Calling In) Meeting but no sooner than 5.30pm Venue: The Thornton Room - Ground Floor, West Offices (G039) AGENDA Note : This decision making session has been convened to take place immediately upon the conclusion of the preceding pre-decision Call-In meeting to enable the Executive Member to consider their views and make a decision on the Adoption of York’s Third Air Quality Action Plan (AQAP3). Under normal circumstances, this session will take place in the same meeting room as the preceding meeting. Notice to Members – Post Decision Calling In: Members are reminded that constitutionally, any issues* called in and considered ‘pre-decision’ can be subsequently called in ‘post- decision.’ Notice must be given to Democratic Services by 4:00pm on Friday 20 November 2015 , should the Executive Member’s decision on the issue on this agenda be required for ‘post-decision’ call-in. Generally, it is not envisaged that ‘post-decision’ call-in will be invoked in cases where an Executive Member has just taken a decision immediately after a Scrutiny Committee has considered that matter pre-decision and made recommendations upon it to the Executive Member. *With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent In any event, all post decision ‘call-ins’ will be considered by the Corporate & Scrutiny Management Policy & Scrutiny Committee. Written representations, if any, in respect of items on this agenda should be submitted to Democratic Services by 5:00pm on Monday 16 November 2015. 1. Declarations of Interest At this point in the meeting, the Executive Member is asked to declare: • any personal interests not included on the Register of Interests • any prejudicial interests or • any disclosable pecuniary interests which they might have in respect of business on this agenda. 2. Minutes (Pages 1 - 4) To approve and sign the minutes of the Decision Session held on Monday 10 August 2015. 3. Public Participation At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Tuesday 17 November 2015 at 5.00pm . At this decision making session, members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit. However, in the interests of public clarity, any registrations to speak on item 4 Adoption of York’s Third Air Quality Action Plan (AQAP3) (the subject of pre-decision scrutiny call-in) will be heard under ‘public participation’ during that meeting and not again at this decision making session if held immediately afterwards. Filming, Recording or Webcasting Meetings Please note this meeting may be filmed and webcast and that includes any registered public speakers, who have given their permission. This broadcast can be viewed at http://www.york.gov.uk/webcasts . Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting. The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at: https://www.york.gov.uk/downloads/file/6453/protocol_for_webca sting_filming_and_recording_council_meetingspdf 4. Adoption of York’s Third Air Quality Action (Pages 5 - 230) Plan (AQAP3) The Executive Member is asked to consider the adoption of York’s Third Air Quality Action Plan (AQAP3), taking into account the views and/or recommendations of Economic Development and Transport Policy and Scrutiny Committee expressed at its ‘pre-decision call-in’ meeting held prior to this decision making session. 5. Urgent Business Any other business which the Executive Member considers urgent under the Local Government Act 1972. Democracy Officer: Judith Betts Telephone No- 01904 551078 Email- [email protected] For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting: • Registering to speak • Business of the meeting • Any special arrangements • Copies of reports and • For receiving reports in other formats Contact details are set out above. Page 1 Agenda Item 2 City of York Council Committee Minutes Meeting Decision Session - Executive Member for Environment Date 10 August 2015 Present Councillor Waller 1. Declarations of Interest At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or pecuniary interests in the business on the agenda. None were declared. 2. Public Participation It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme. 3. Resilient Council to Climate Change and Climate Risks The Executive Member considered a report that highlighted how taking timely actions to build climate resilience that delivered multiple benefits across council services made good business sense. Officers gave an update and discussed the work they were undertaking to identify and prepare for a variety of climate risks. They also informed the Executive Member that if selected City of York Council would have the opportunity to take part in a new Targeted Adaptation Support for Council (TASC) programme. This programme would allow the Council to receive free support and guidance on how to increase resilience to climate change and climate risks and would up-skill senior/operational officers currently working in these areas. The Executive Member stated that the TASC programme would allow the Council to work in a more united way and if selected it was agreed that an update report should be received in Spring 2016 1. Resolved: (i) That option 1 be agreed: Page 2 • That climate resilience makes good business sense and CYC take advantage of the TASC support (if selected) to ensure CYC is a resilient council to climate change and climate risks. (ii) That an update report be received in spring 2016. Reason: Continue to develop as resilient council to climate change and climate risks Action Required A feedback report be received in Spring 2016 SS on the TASC programme 4. Extension to Green Waste Collections The Executive Member considered a report that provided options to extend green waste collections over the winter period in order to improve the service and respond to customer demand. Officers gave an update and confirmed they had responded to residents complaints when considering the new proposals and had ensured their options created sustainable arrangements to meet customer demand. The Executive Member thanked officers and stated that two additional green bin collections in November would allow householders to clear autumn green waste and help improve recycling targets for the city. Resolved: (i) That two additional green waste collections in November be agreed. (ii) That a feedback report to look at the outcomes achieved be received in July 2016 1. Reason: To ensure optimum amounts of green waste are collected and to provide an excellent service to customers Action Required A feedback report be received in July 2016 RM highlighting the winter extension to the green waste collection Page 3 5. Arrangements for Household Waste Collections for Christmas 2015 The Executive Member considered a report that provided options to introduce temporary arrangements for the collection of household waste over the Christmas Period. Officers gave an update and confirmed that due to the Christmas and New Year bank holidays temporary waste collection arrangements had to be put in place. The various collection arrangements over the years and the confusion and complaints received regarding the collections over Christmas 2014 had been taken into consideration. The Executive Member thanked officers and agreed improvements were required in some areas of the city to allow every household to receive the same level of service and maximise recycling. He welcomed the changes that would ensure the maximum time residents would wait for their recycling collection was three weeks. The Executive Member agreed that working with residents associations, parish councils and other partners would give sufficient notice and various options to inform residents of the new temporary arrangements. Resolved: (i) That options b and c in paragraph 9 of the report be approved: • To introduce new temporary arrangements for collection dates as detailed in Annex 1 of the report. • To communicate the temporary arrangements in three phases as detailed in the communications plan in Annex 2 of the report. (ii) That a feedback report be received in July 2016 1. Reason: To ensure that as little disruption as possible to collection of household waste and to ensure that all residents have full knowledge of the arrangements. Action Required That a feedback report be received in July RM 2016 covering the 2015 Christmas household waste collection Cllr Waller , Executive Member [The meeting started at 3.00 pm and finished at 3.17 pm]. Page 4 This page is intentionally left blank Page 5 Agenda Item 4 Decision Session 18 November 2015 Executive Member for Environment Report of the Assistant Director – Housing and Community Safety Adoption of York’s Third Air Quality Action Plan (AQAP 3) Summary 1. In October 2014 the Cabinet Member for Environmental Services, Planning and Sustainability approved a draft framework for a new Air Quality Action Plan (AQAP3). AQAP3 will be the main delivery plan for the York Low Emission Strategy (LES) (adopted October 2012) and supports York’s bid to becom e an exemplar ultra-low emission city.