DSpace User & Group Permissions UO NSRC Workshop March 29, 2013 Karen Estlund Head, Digital Scholarship Center Karen Estlund [email protected] Authorizaons • DSpace • Community • Collecon • Item • Bundle – Group of Related Files • Bitstream / File – Document / File – Metadata – Copyright License, etc. Karen Estlund [email protected] Registered Users • S’enregistrer • A registered user has no permissions on the system un?l a DSpace administrator assigns permissions. • Registered users can sign up for RSS no?ficaons for par?cular collec?ons Karen Estlund [email protected] Groups • Use Groups for all of the people (E-personne) Karen Estlund [email protected] Automac Groups • Administrators – Can create new communi?es and collec?ons – Create new users / groups – Assign rights – Run Reports and Curaon ac?vi?es • Anonymous – Anyone on the website that is not logged into Dspace – Do not add people to this group. Karen Estlund [email protected] Creang Groups • Use Groups to manage people working on your system (organizaon / role) – UCAD – Archivists – Researchers • Then when assigning rights to a collec?on or item, assign the Group rather than individuals, best prac?ce Karen Estlund [email protected] SUBMISSION / EDITING AUTHORIZATIONS Karen Estlund [email protected] Community Authorizaons Karen Estlund [email protected] Collec?on Authorizaons Karen Estlund [email protected] Collec?on Authorizaons Best Prac?ces • Administrators – Add System Administrators as Administrators, or – Make sure someone at ins?tu?on always has administrave access • Use “Accept/Reject/Edit Metadata Step” – Don’t use “Accept/Reject Step” and “Edit Metadata Step” Karen Estlund [email protected] RESTRICTING ACCESS Karen Estlund [email protected] Restrict by Collec?on Karen Estlund [email protected] Restric?ng an Individual Item • Add a new policy to restrict an item • Make sure to delete the policy allowing “Anonymous” the ability to READ Karen Estlund [email protected] .