TENTATIVE AGENDA OTTUMWA CITY COUNCIL REGULAR MEETING NO. 18 June 2, 2020 Council Chambers, City Hall 5: 30 O' Clock P. M. In order to protect the health and safety of our citizens and staff and mitigate the spread of COVID- 19, we are following the Proclamation of a State Public Health Disaster Emergency issued at 12: 00 P.M. on Tuesday, March 17, 2020, which has been extended through June 25, 2020. Effective 12: 01 a.m. on June 1, 2020, and continuing until 11: 59 p.m. on June 17, 2020: mass gatherings or events of more than 10 people in attendance may be held but only if the gathering complies with all other relevant provisions in the Proclamation with the following requirements: limit the number of participants present in any indoor venue by 50% of its normal operating capacity and ensure at least six feet of physical distance between each group or individual attending alone are followed. The City Admin. will continue to evaluate the impact of COVID- 19 on our community and will follow the guidelines and requirements of Wapello County EMA, the IDPH, and the CDC. The City will continue to record and broadcast meetings of the City Council on the YouTube channel so they are accessible to the public. During Public Hearings, individuals can call 641- 683-4581 to address the Council. During the meeting, Staff will reserve a minimum of 4 minutes for each Public Hearing Item to allow time for individuals to call in for questions/concerns. PLEDGE OF ALLEGIANCE A. ROLL CALL: Council Member Stevens, Meyers, Berg, Dalbey, Roe and Mayor Lazio. B. CONSENT AGENDA: 1. Minutes from Regular Meeting No. 16 on May 19, 2020 as presented. 2. Approve the appointment of Lori Creech to the position of Equipment Operator— Landfill effective May 11, 2020. 3. Approve the appointment of Jeff Kropf to the position of Equipment Operator— Street Cleaning Department effective May 26, 2020. 4. Approve a two-year lease agreement with A& A Storage, LLC for the rental of a portion of Building No. 38 at 14478 Terminal Ave. at the Ottumwa Regional Airport. 5. Cigarette Permit Applications for: Elliot Oil Company— Albia Road BP ( 1340 Albia Rd.), North Court BP ( 1301 N. Court St.), Pennsylvania& Jefferson BP ( 1147 N. Jefferson), Richmond& Ferry BP ( 720 Richmond Ave.), West Second BP ( 1049 W. Second), Casey' s General Stores— 7 ( 1001 E. Main), #1678 ( 346 Richmond Ave.), #2208 ( 1603 W. Second), # 1886 ( 504 W. Mary St.), Fareway Stores# 648 ( 1325 Albia Road), Smokin Hot, LLC (2604 N. Court, Suite A), 4th Walgreens# 1301 ( 327 W. St.), Yesway# 1012 ( 2508 N. Court St.), Yesway# 1013 ( 534 Church St.), Yesway# 1014 ( 502 W. Second St.), Yesway# 1030 ( 1317 E. Mary St.). 6. Beer and/ or liquor applications for: Front Runners, 837 Church St.; American Legion OB Nelson 3, 550 W. Main St.; Appanoose Rapids, 332 E. Main St.; Champion Bowl, 2601 Roemer Ave.; with outdoor service area; Owl' s Nest LLC, 116 S. Court; Applebee' s, 1303 Vaughn Dr.; all applications pending final inspections. C. APPROVAL OF AGENDA D. ADMINISTRATORS REPORT TO COUNCIL AND CITIZENS: 1. Update on procedures and facility access during COVID- 19. 2. Proposed reopening of the Beach Ottumwa 3. " First 100 Days" Report 4. Oath of Office— Chief of Police All items on this agenda are subject to discussion and/or action. E. IDENTIFICATION OF CITIZENS DESIRING TO COMMENT ON AGENDA ITEMS: When called upon by the Mayor, step to the microphone; state their name, address and agenda item to be addressed. The Mayor will invite you to address the Council when that topic is being discussed. Remarks will be limited to three minutes or less. The City Clerk shall keep the time and notify the Mayor when the allotted time limit has been reached. Comments are to be directly germane to the agenda item being discussed; if not directly germane as determined by the Mayor will be ruled out of order.) F. DEPARTMENTAL RECOMMENDATIONS/ REPORTS: 1. Approve grant application to the Bureau of Justice Assistance to participate in the 2020 Bulletproof Vest Partnership Program, and authorize the Mayor or Chief of Police to sign any related documents as may be required. RECOMMENDATION: Approve submission of the grant application and authorize the Mayor or Chief of Police to sign any related documents as may be required. 2. Approve Agreement and Consent to Lien for Water Service Costs for part of the 200 block of E. Main Street in connection with the Ottumwa Main Street( Downtown Streetscape) Project. RECOMMENDATION: Authorize the Mayor to sign the Agreement and Consent to Lien for one property( 231 E. Main) in the 200 block of East Main Street. 3. Bid review and contract award for the garage demolition and fire debris clean up at 517 S. Ward St. RECOMMENDATION: Accept bid and award contract for garage demolition and fire debris clean up at 517 S. Ward St. to Dan Laursen of Ottumwa, Iowa, for the sum of$ 3, 600. 4. Bid report to reject bids received on the Final Clarifier Sandblasting, Priming and Painting 2020 Project. RECOMMENDATION: Reject bids received. G. PUBLIC HEARING: 1. This is the time, place and date set for a public hearing on Ordinance No. 3174-2020, amending Chapter 31, Section 14 of the Municipal Code of the City of Ottumwa, Iowa, regarding Sewer Fees and Charges, City of Ottumwa, Wapello County, Iowa. A. Open the public hearing. B. Close the public hearing. C. Ordinance No. 3174- 2020, amending the Municipal Code of the City of Ottumwa, Iowa by repealing Section 31- 14 entitled" Fees and Charges, Costs" in its entirety and enacting a new Section 31- 14 in lieu thereof. RECOMMENDATION: Pass the first Consideration of Ordinance No. 3174- 2020. H. RESOLUTIONS: 1. Resolution No. 118- 2020, approving Change Order No. 2 and accepting the work as final and complete for the Bridge View Center PCC Precast Repair Project. RECOMMENDATION: Pass and adopt Resolution No. 118- 2020. 2IPage Regular Meeting No. 18 6/ 02/ 20 2. Resolution No. 124- 2020, adopting City of Ottumwa Policy to be in full compliance with Title VI of the Civil Rights Act of 1964, related statutes and regulations concerning discrimination and to designate a Title VI Coordinator. RECOMMENDATION: Pass and adopt Resolution No. 124- 2020. 3. Resolution No. 126- 2020, award the contract for the 2020 Asphalt Street Repair Program to Norris Asphalt Paving Co., LC of Ottumwa, Iowa, in the amount of$ 1, 070, 520. RECOMMENDATION: Pass and adopt Resolution No. 126- 2020. 4. Resolution No. 127- 2020, award the contract for the 2020 Chip and Seal Program to Manatts Readymix of Ottumwa, Iowa, in the amount of$ 64, 303. 34. RECOMMENDATION: Pass and adopt Resolution No. 127- 2020. 5. Resolution No. 128- 2020, award the contract for the 2020 Sanitary Utility Access Program to DC Concrete & Construction of Douds, Iowa, in the amount of$ 53, 300. RECOMMENDATION: Pass and adopt Resolution No. 128- 2020. 6. Resolution No. 129- 2020, award the contract for 2020 Sidewalk Drop & Detectible Warning Installation Program to DC Concrete & Construction of Douds, Iowa, in the amount of$ 202, 375. RECOMMENDATION: Pass and adopt Resolution No. 129- 2020. 7. Resolution No. 130- 2020, award the contract for the 2020 HMA, PCC Street Crack Repair Program to Wolverine Specialties, LLC of Jackson, Michigan, in the amount of$ 22, 200. RECOMMENDATION: Pass and adopt Resolution No. 130- 2020. 8. Resolution No. 132- 2020, approving Change Order No. 1 for the 2020 Roofing Improvements Project. RECOMMENDATION: Pass and adopt Resolution No. 132- 2020. 9. Resolution No. 133- 2020, approve the adoption of the revised City of Ottumwa Personnel Policies and Procedures. RECOMMENDATION: Pass and adopt Resolution No. 133- 2020. 10. Resolution No. 134- 2020, recommendation to transfer$ 7, 654.25 to the BridgeView Center for delinquent payables due to lost revenue related to COVID- 19 for the outstanding payables listing from 4/ 22/ 20- 5/ 28/ 20. RECOMMENDATION: Pass and adopt Resolution No. 134- 2020. I. ORDINANCES: J. PUBLIC FORUM: 3 ' Page Regular 'Meeting ? o. 18 6 02 20 The Mayor will request comments from the public on topics of city business or operations other than those listed on this agenda. Comments shall not be personalized and limited to three minutes or less. Comments not directly applicable to operations, inappropriate, or an improper utilization of meeting time, as determined by the Mayor, will be ruled out of order. When called upon by the Mayor, step to the microphone; give your name, address and topic on which to address the Council. The Council is not likely to take any action on your comments due to requirements of the Open Meetings Law. Pertinent questions, comments or suggestions may be referred to the appropriate department, city administrator or legal counsel for response, if relevant. K. PETITIONS AND COMMUNICATIONS ADJOURN It is the goal of the City of Ottumwa that all City Council public meetings are accessible to people with disabilities. If you need assistance in participating in City Council meetings due to a disability as defined under the ADA, please call the City Clerk' s Office at( 641) 683- 0621 at least one( 1) business day prior to the scheduled meeting to request an accommodation. *** 4IPage Regular Meeting No. 18 6/ 02/ 20 CITY OF € 14":, OTT M W A 12 FAX COVER SHEET City of Ottumwa DATE: 5/ 29/ 2020 TIME: 8: 00 AM NO. OF PAGES 5 Including Cover Sheet) TO: News Media CO: FAX NO: FROM: Christina Reinhard FAX NO: 641- 683- 0613 PHONE NO: 641- 683- 0620 MEMO: Tentative Agenda for the Regular City Council Meeting # 18 to be held on 6/ 2/ 2020 Please Note —Effective June 1, 2020, mass gatherings or events of more than 10 people in attendance may be held but only if the gathering complies with all other relevant provisions set forth in the State Public Health Disaster Emergency.