The Corporation of the Township of Minden Hills Committee of the Whole Agenda Thursday, May 14, 2020 9:00 A.M. Page The meeting is held electronically in accordance with Section 238 of the Municipal Act, which provides for electronic participation where an emergency has been declared to exist in all or part of the municipality under Section 4 or 7.01 of the Emergency Management and Civil Protection Act. To observe Council proceedings please visit the Township's website at https://mindenhills.ca/council/ or click the following live-stream link: https://youtu.be/qBXNb0Tue50 1. Roll Call 2. Call to Order/Approve Agenda a) Approval of the May 14, 2020 Committee of the Whole Agenda Be it resolved that the May 14th Committee of the Whole Meeting Agenda be approved as circulated. 3. Declaration of Pecuniary Interest or General Nature Thereof 4. Public Meeting 5. Delegations 6. Adoption of Minutes from Previous Meeting 7 - 17 a) March 12, 2020 Committee of the Whole Meeting Minutes Be it resolved that the March 12, 2020 Committee of the Whole Meeting minutes be approved as circulated. 7. Payment of Accounts Page 1 of 195 Page a) Nil 8. ROMA Board - Councillor Sayne 9. Mayor's Report Correspondence and Communications 10. a) Nil Environmental 11. 18 - 20 a) Report 20-017 Award of C&D RFP 21 - 25 b) Report 20-018 Waste Site Passes Recommendation: That Council receives Report #20-018 ENV Waste Site Passes as information; And further that Council provides pre-approval at its May 14, 2020 Committee of the Whole meeting, by way of this resolution, and directs Staff to print and distribute revised waste site passes with new hours of operation and a mechanism by which household bag disposal can be tracked. Roads 12. 26 - 28 a) Report 20-022 Traffic Markings Rate Extension 29 - 30 b) Report 20-024 Calcium Chloride Rate Extension 31 - 32 c) Report 20-026 Project Management Software 33 - 35 d) Report 20-027 Downtown Pigeons Economic Development and Cultural Centre 13. a) Nil Community Services Page 2 of 195 Page 14. a) Nil Fire Services 15. a) Nil Building and By-law Services 16. 36 - 48 a) CBO - Report 20-004 Noise By-Law Housekeeping Changes Planning and Development 17. 49 - 51 a) Report 20-025 PLSRA2020019 - Giroux - To proceed with application 52 - 54 b) Report 20-026 PLSRA2020020 - Neville - To proceed with application 55 - 103 c) Report 20-027 PLSPR2019056 - Luke - Enter into Site Plan Agreement 104 - 107 d) Report 20-028 PLH2019042 - Melymuk & Thome Accept lands from to break a consent 108 - 114 e) Report 20-029 PLOCC2019006 - Braiden & Mason Transfer of License of Occupation 115 - 122 f) Report 20-030 PLOCC2020027 - Maulson Permit License of Occupation on Riverwalk 123 - 138 g) Report 20-031 PLZBA2020011 - Ocean and Echo Investment Inc Proposed Zoning By-law Amendment 139 - 156 h) Report 20-032 Sale of Shoreline Road Allowances & Shoreline Work Permits Update (Staff requesting direction) Finance and General Government 18. 157 - 159 a) CAO Report 20-019 2019 Year End Transfers to Reserves Page 3 of 195 Page 160 - 167 b) CAO Report 20-020 2019 Surplus - Pending Audit Review (Staff requesting direction) 168 - 172 c) CAO Report 20-021 Arena Project - Value Added Items - Follow- Up to February 13, 2020 Report. (Staff requesting direction) 173 - 181 d) CAO Report # 20-022 Admin/Treasury - Final Tax Billing and Misc. Accounts Receivable Due Dates (Staff requesting direction and pre-approval) Recommendation: That Report 20-022 Admin/Treasury – Final Tax Billing and Misc. Accounts Receivable Due Dates be received as information; And further, that Council provide direction regarding the 2020 final tax billing due dates, and the extension of due dates for misc. accounts receivable accounts and billings. Closed Session 19. a) To proceed into Closed Session for the purpose of discussing the following: • Three items in accordance with Section 239(2) (d) of the Municipal Act, 2001 as amended regarding labour relations or employee negotiations; • One item in accordance with Section 239(2) (i) of the Municipal Act, 2001 as amended regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; • One item pursuant with Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and • One item in accordance with Section 239(2) (b) of the Municipal Act, 2001 as amended, regarding personal matters about an identifiable individual, including municipal or local board employees. Page 4 of 195 Page That Council proceed into Closed Session at ____________ for the purpose of discussing the following: • Three items in accordance with Section 239(2) (d) of the Municipal Act, 2001 as amended regarding labour relations or employee negotiations; • One item in accordance with Section 239(2) (i) of the Municipal Act, 2001 as amended regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; • One item pursuant with Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and • One item in accordance with Section 239(2) (b) of the Municipal Act, 2001 as amended, regarding personal matters about an identifiable individual, including municipal or local board employees. Open Session Resume 20. a) May 14, 2020 Open Session Resumes Be it Resolved that Closed Session adjourn at _____________ and Open Session resumes. Report from Closed Session 21. a) Report from Closed Session Be it resolved that the direction given in Closed Session be approved. Draft By-laws 22. 182 - 195 a) May 28, 2020 By-Laws: • By-Law 20-56 PLANNING Report 20-027 Site Plan Agreement Page 5 of 195 Page • By-Law 20-57 PLANNING Report 20-029 Agreement for Shoreline Occupation • By-Law 20-58 PLANNING Report 20-030 Agreement for Shoreline Occupation • By-Law 20-59 PLANNING Report 20-028 Acceptance of Land • By-Law 20-60 PLANNING Report 20-026 Zoning Amendment PLZBA2020011 • By-Law 20-61 BBP Report 20-004 Draft Noise and Fireworks Bylaw Adjournment 23. a) Adjournment of the May 14, 2020 Committee of the Whole Meeting Be it resolved that the May 14, 2020 Committee of the Whole Meeting is hereby adjourned at _________. Page 6 of 195 The Corporation of the Township Of Minden Hills Committee of the Whole Meeting Minutes Thursday, March 12, 2020 Council Chambers Present: Mayor Brent Devolin Deputy Mayor Lisa Schell Councillor at Large Ron Nesbitt Councillor Ward 1 Bob Carter Councillor Ward 1 Jennifer Hughey Councillor Ward 2 Pam Sayne Councillor Ward 3 Jean Neville Staff: CAO/Treasurer, Lorrie Blanchard Deputy Clerk, Shannon Prentice EDDMO, Emily Stonehouse Fire Chief, Nelson Johnson CBO/Planning Supervisor, Colin McKnight Director of Public Works, Travis Wilson Planner, Ian Clendening The Meeting commenced at 9:00 a.m. 1. Call to Order/Approve Agenda a) Approval of the March 12, 2020 Committee of the Whole Agenda. Res. #20-124 Moved by: Councillor Hughey Seconded by: Councillor Carter Be it resolved that the March 12, 2020 Committee of the Whole Meeting Agenda be approved as circulated. CARRIED 2. Declaration of Pecuniary Interest or General Nature Thereof There were no pecuniary interests declared. 3. Public Meeting a) Proposed Zoning By-law Amendment Application PLZBA2020011 Res. #20-125 Moved by: Councillor Carter Seconded by: Councillor Hughey Be it resolved that Council adjourn its Committee of the Whole meeting at 9:01 am in order to proceed into a Public Meeting under Section 34 of the Planning Act for a proposed Zoning By-law Amendment - Application PLZBA2020011. CARRIED March 12, 2020 COTW Minutes Page 7 of 195 Page 2 of 11 Res. #20-126 Moved by: Councillor Hughey Seconded by: Councillor Carter Be it resolved that the Public Meeting is hereby adjourned at 9:17 am and the Committee of the Whole Meeting resume. CARRIED 4. Delegations a) Ms. Shanna Dryburgh, Request for Amendments to the Kennel By-law - Tethered Dogs Living Outside. Res. #20-127 Moved by: Councillor Carter Seconded by: Councillor Hughey Be it resolved that Council receives a delegation from Ms. Shanna Dryburgh regarding a request to amend the Township's Kennel By-law, as information. And further that Council directs a report from Staff regarding the Township’s Kennel By-law to be brought back to Council for review and consideration. CARRIED 5. Adoption of Minutes from Previous Meeting a) February 13, 2020 Committee of the Whole Meeting Minutes Res. #20-128 Moved by: Councillor Carter Seconded by: Councillor Hughey Be it resolved that the February 13, 2020 Committee of the Whole Meeting minutes be approved as circulated. CARRIED 6. Payment of Accounts a) March 12, 2020 Accounts Res. #20-129 Moved by: Councillor Nesbitt Seconded by: Councillor Neville Be it resolved that the accounts in the amount of $340,127.15 be approved for payment CARRIED 7. Mayor's Report The Mayor provided an update regarding the following: Service Delivery Review – Strategic Corp. Minden Hills and County of Haliburton attending meetings relating to COVID-19 Pandemic and Spring Freshet 8. ROMA Board Report - Councillor Sayne March 12, 2020 COTW Minutes Page 8 of 195 Page 3 of 11 Councillor Sayne advised of the March 13, 2020 ROMA Board meeting being held in Toronto.