Page 1 of 65 GOVERNMENT OF KARNATAKA OFFICE OF THE COMMISSIONER SOCIAL WELFARE DEPARTMENT Email: [email protected] Telephone: (080) – 22353759 Website: https://eproc.karnataka.gov.in SHORT TERM E-TENDER DOCUMENT FOR THE SUPPLY OF DINING TABLE Sl. Name of the Equipments Approximate No Qty required in Nos. 1 Dining table 7,172 UNDER e-TENDERING SYSTEM AS PER KTPP ACT Tender No:SWD:ED4:CR 135/2017-18 dated 16-03-2018 Office Of The Commissioner, Social Welfare Department, 5th Floor, M.S Building, Dr.Ambedkar Veedi, Bangalore -01 Page 2 of 65 GOVERNMENT OF KARANATAKA Office Of The Commissioner, Social Welfare Department, th 5 Floor, M.S building, Dr.Ambedkar Veedi, Bangalore -01 Email: [email protected] Telephone: (080) – 22353759 SHORT TERM E- TENDER SCHEDULE FOR THE SUPPLY OF DINING TABLE TENDER REFERENCE : SWD:ED4:CR 135 /2017-18 dt:16-03-2018 Commencement of Down load of e-tender form from website : 17-03-2018 – 11.00 AM http://eproc.karnataka.gov.in Pre-Bid Meeting : 24-03-2018 – 11.00 AM LAST DATE AND TIME FOR UPLOADING OF E-TENDER IN : 06-04-2018 – 5.00 PM e-PROCUREMENT PLATFORM ON OR BEFORE The Technical Bid will be opened Online by : 09-04-2018 – 11.00 AM the Authorized Officer on The Price Bid will be opened Online by the : 19-04-2018 – 11.00 AM Authorized Officer on Office Of The Commissioner, Social Welfare PLACE OF OPENING OF TENDERS AND : Department, 5th Floor,M.S Building, Dr.Ambedkar ADDRESS FOR COMMUNICATION Veedi, Bangalore -01 Note: (1) In the event of the specified date of opening of First Cover (Technical Bid) being declared a holiday for the purchaser, the First Cover (Technical Bid) shall be opened on the next working day at the same time and venue. (2) Completed tenders shall be uploaded through e-tendering system by the Tenderers using their user ID and addressed to the commissioner in the manner prescribed under Instructions to Tenderers Section II of Tender Documents on or before the last date & time stipulated. (3). Queries through e-mails only are accepted Joint Director (Edn), Social Welfare Department And Tender Inviting Authority. Page 3 of 65 TABLE OF SECTIONS Sl. SECTIONS PAGE NO No. 1. I – Invitation for Tenders (IFT) 4 2. II – Instruction to Tenderers (ITT) 5 to 14 3. III – General Condition of Contract (GCC) 15 to 23 4. IV – Special Condition of Contract (SCC) 24to 27 5. V – Schedule of Requirements with Consignee list 28 6. VI – Technical Specification 29 7. VII – Qualification Criteria 30 8. VIII – Tender form and Price Schedule 31 & 32 9. IX – Details of Earnest Money Deposit 33 10. X – Contract Form 34 11. XI – Proforma of Performance Security Deposit 35 12. Proforma for Performance Statement XII A –Proforma for Qualification Criteria for the a 36 Manufacturer XII B– Proforma for Qualification Criteria for the b 37 Authorized Dealer 13 XIII- Manufacturers Authorization Form 38 14. XIV – Equipment and Quality Control Form 39 15 XV- Proof of Service Centers in Karnataka 40 16 XVI – Document Verification Checklist 41 17 Annexure –I 42 18 Consignee list Annexure –II 43-65 Page 4 of 65 Section-I Invitation for Tender SHORT TERM E - TENDER FOR THE SUPPLY OF DINING TABLE IFT No: SWD:ED4:CR 135 /2017-18 DATED:16-03-2018 1. The commissioner, social welfare department, Bangalore. (Purchaser) invites e - tenders from eligible tenderers who are registered for e-platform by using ID & Digital Signature for the supply of Sl. EMD Estimated No Name of the (1.00 % on Turnover for last 3 years Qty Cost of Equipments Estimated for manufacturer/ Tender cost) Dealer 1 Dining table 13.22 7,172 13,22,000/- 40.00 crores crores 2. The tenderers may upload tenders for the above goods individually. Tenderers are advised to note the qualification criteria specified in Section VII to qualify for award of the contract, (vide Section XII A and XII B) in addition to other requirements of the tender. Two Cover tender procedures shall be followed. The Tenderers are required to upload First Cover i.e. Technical Bid consisting of document as specified in clause 7.1.1 of ITT and Second Cover i.e. Financial Bid Consisting Price Schedule for the equipment. 3. Tender documents may be downloaded from the web site http://eproc.karnataka.gov.in 4. Tenderers must provide Earnest Money Deposit (EMD) as specified in the tender document which shall have to be made through electronic system (Refer Section-V Schedule of requirement). 5. Tenders along with necessary enclosures must be uploaded to the web site http://eproc.karnataka.gov.in as per tender schedule mentioned in page 1 and First Cover containing the Technical Bid will be opened as per tender schedule in the presence of the tenderers or their authorized representatives who wish to attend. If the office happens to be closed on the date of opening of the tenders as specified, the tenders will be opened on the next working day at the same time and venue. 6. The Second Cover (Financial Bid) of the Tenderers who are technically qualified / responsive will be opened through e-tendering system. Please refer clause 20.2.1 of I.T.T. 7. Other details can be seen in the tender documents. Joint Director (Edn), Social Welfare Department And Tender Inviting Authority. Page 5 of 65 SECTION II: INSTRUCTIONS TO TENDERERS TABLE OF CLAUSES Clause Topic No. A. Introduction 1. Eligible Tenderer 2. Cost of Tendering B. Tender Documents 3. Contents of Tender Documents 4. Clarification of Tender Documents 5. Amendment of Tender Documents C. Preparation of Tenders 6. Language of Tender 7. Documents Constituting the Tender 8. Tender Form 9. Tender Prices 10. Tender Currency 11. Documents Establishing Tenderer’s Eligibility and Qualifications 12. Documents Establishing Goods Eligibility and Conformity to Tender Documents 13. Earnest Money Deposit 14. Period of Validity of Tenders 15. Format and Signing of Tender D. Submission of Tenders 16. Sealing and Marking of Tenders / Uploading 17. Deadline for submission of Tenders 18. Late Tenders 19. Modification and Withdrawal of Tenders E. Tender Opening and Evaluation of Tenders 20. Opening of Tenders by the Purchaser 21. Clarification of Tenders 22. Preliminary Examination 23. Delivery Schedule 24. Contacting the Purchaser F. Award of Contract 25. Post-qualification 26. Award Criteria 27. Purchaser’s Right to Vary Quantities as per KTPP 28. Purchaser’s Right to accept any Tender and to reject any or all Tenders 29. Notification of Award 30. Signing of Contract 31. Performance Security 32. Corrupt and Fraudulent Practices Page 6 of 65 SECTION II: INSTRUCTION TO TENDERERS A. Introduction 1. Eligible Tenderers 1.1 Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the equipment to be purchased under this Invitation of Tenders. 1.2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka 2. Cost of Tendering: 2.1 The Tenderer shall bear all costs associated with the preparation and uploading of its tender, and The Commissioner Social Welfare department hereinafter referred to as "the Purchaser", will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the tender process. B. The Tender Documents 3. Contents of Tender Documents 3.1 The goods required, tendering procedures and contract terms are prescribed in the tender documents. In addition to the Invitation for Tenders, the tender documents include: a) Instruction to Tenderers (ITT)-Section -II b) General Conditions of Contract (GCC) Section-III c) Special Conditions of Contract (SCC) Section-IV d) Schedule of requirements with consignee list – Section V e) Technical Specifications – Section VI f) Qualification Criteria – Section VII g) Tender Form and Price Schedules – Section VIII h) Earnest Money Deposit – Section IX i) Contract Form – Section X j) Performance Security Form – Section XI k) Proforma for qualification criteria for the manufacturer XII A l) Proforma for qualification criteria for the dealer XII B m) Equipment and Quality Control Form – Section XIII n) Document Verification Checklist – Section XIV o) Annual turnover statement Annexure – I p) list of consignee Annexure – II 3.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or uploading of a tender not substantially responsive to the tender documents in every respect will be at the Tenderer’s risk and may result in rejection of its tender. 4. Clarification of Tender Documents 4.1 A prospective Tenderer requires any clarification of the tender documents may notify the Purchaser in writing or by telex or cable or fax or email at the Purchaser's mailing address indicated in the Invitation for Tenders. Page 7 of 65 5. Amendment of Tender Documents 5.1 At any time prior to the deadline for uploading of tenders, the Purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, modify the tender documents by amendment. 5.2 Amendments, if any as per clause 5.1 above will be notified as Addendum/Corrigendum through the e- procurement portal and office notice board and the same will be binding on all prospective Tenderers. 5.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Purchaser, at its discretion, may extend the deadline for the uploading of tenders.