Northwest Hillsborough Basin Board Information and Budget Notebook Thursday, July 26, 2007 10:30 a.m. Brooker Creek Tampa Service Office 7601 U.S. Hwy. 301 N. Tampa, Florida (813) 985-7481 NORTHWEST HILLSBOROUGH BASIN BOARD Maritza Rovira-Forino, Chair Ex Officio Lester Adams, Member Joe Robinson, Vice Chair Mercy DiMaio, Secretary Devon Higginbotham, Member Susan Welsh, Member Committee Representatives: Basin Board Education Committee: Primary: Devon Higginbotham Alternate: Susan Welsh Basin Board Land Resources Committee: Primary: Joe Robinson Alternate: Mercy DiMaio AGENDA Northwest Hillsborough Basin Board Southwest Florida Water Management District Tampa Service Office July 26, 2007 10:30 a.m. ITEM PRESENTER 1. Call to Order and Roll Call Maritza Rovira-Forino/Frances Sesler 2. Pledge Of Allegiance to the American Flag Maritza Rovira-Forino 3. Additions/Deletions to Agenda Lou Kavouras 4. Oath of Office for Appointed/Re-Appointed Board Members Lou Kavouras 5. Consent Items: a. June 7, 2007, Meeting Minutes {Exhibit 1} Lou Kavouras b. Board Encumbrances: (1) Tampa Bay Regional Reclaimed Water and Downstream Augmentation Project (H300-H310) Gregg Jones (2) Stormwater Implementation Reserves (Z969) Mark Hammond 6. Discussion Items: a. Election of Officers and Committee Representatives Maritza Rovira-Forino b. FY2008 Budget Discussion and Approval of Final Millage Rate and Budget for Governing Board Approval {See Budget Tab} Bruce Wirth 7. Announcements: Lou Kavouras a. Joint Governing Board/Basin Board Workshop: Tuesday, September 11, 2007; Time and Location TBD b. Next Basin Board Meeting and Workshop: Tuesday, October 9, 2007, 9:00 a.m., Tampa Service Office c. Springs Conference: October 10-12, 2007, Innisbrook Resort, Tarpon Springs d. Public Land Acquisition and Management Partnership Conference: December 5-7, 2007, Hyatt Regency, Sarasota e. Other 8. Adjournment Maritza Rovira-Forino *** Information Items are Included in the Summary Agenda*** SUMMARY AGENDA Northwest Hillsborough Basin Board Meeting July 26, 2007 - 10:30 a.m. 1. Call to Order and Roll Call Presenters: Maritza Rovira-Forino, Chair Ex Officio Northwest Hillsborough Basin Board Frances Sesler, Senior Administrative Assistant Boards and Executive Services 2. Pledge of Allegiance to the American Flag Presenter: Maritza Rovira-Forino, Chair Ex Officio 3. Additions/Deletions to Agenda Presenter: Lou Kavouras, Deputy Executive Director Outreach, Planning and Board Services 4. Oath of Office for Appointed/Re-Appointed Board Members Presenter: Lou Kavouras 5. Consent Item: a. June 7, 2007, Meeting Minutes Basin Board members were provided minutes of the July meeting for review. Staff Recommendation: Exhibit 1 Approve the July minutes as presented. Presenter: Lou Kavouras b. Board Encumbrances: (1) Tampa Bay Regional Reclaimed Water and Downstream Augmentation Projects (H300-H310) Purpose Encumber $552,407, without a contract, for the seven projects associated with the Tampa Bay Regional Reclaimed Water Project (Regional Project) in the amounts presented in Table 1, to be used in fiscal years (FY) 2007 through 2014. Background/History The Regional Project is the result of the collaboration of the District, three water suppliers, and the state government to maximize the use of reclaimed water resources within the Tampa Bay Area. The project is anticipated to help the partners reach mutual goals of (1) reducing the use of traditional water supplies for irrigation and other purposes, (2) increasing the beneficial use of wet-weather reclaimed water flows, and (3) helping to restore the natural systems in Pasco and Hillsborough counties. The District’s partnership with the City of Tampa, Hillsborough County and Pasco County is expected to ultimately provide at least 26 million gallons per day (mgd) of reclaimed water and offset approximately 17 mgd of traditional water supplies. In its entirety, the project consists of the planning, design and construction of more than 45 miles of reclaimed water transmission pipelines, pumping and storage, and additional distribution pipelines Summary Agenda July 26, 2007 Northwest Hillsborough Basin Board Page 2 of 7 and infrastructure. The project is large and complex and, as such, is being budgeted over several years by the six affected Basin Boards and the Governing Board that will receive the water supply benefits. The primary reclaimed water source is the City of Tampa's Howard F. Curren Advanced Wastewater Treatment Facility (HFC plant); however, it is anticipated that other facilities will be part of the project in the future. Benefits/Costs The total estimated project cost is $223 million; however, project partners, particularly Tampa and Hillsborough County, are still making infrastructure decisions that may affect the project configuration which, in turn, may affect the cost. For this reason, no funds were budgeted in FY2008, but the $552,407 budgeted in FY2007 for the project must be encumbered. Initially there were ten project segments associated with the Regional Project, plus a general fund for technical and legal consulting. Tampa Bay Water left the project and instead is pursuing System Configuration II (H065). All of the funds associated with the Tampa Bay Regional Reclaimed Water and Downstream Augmentation Project (TBRRP) segment for Tampa Bay Water were transferred to System Configuration II. Since FY2003, the projects have annually been allocated funding from the affected Basin and Governing Boards based on the population in each basin that will benefit from the project. Board budget materials have featured the related projects with activity (project) numbers in the H300s, and the acronym (TBRRAP). The basin funding allocation each year is part of a ten-year funding plan for the District’s overall contribution, as shown below. The idea was to budget the funds over ten years in anticipation of a great deal of activity in the last half of the project, and less activity during the first few years as planning, permitting and design projects are undertaken. Of the remaining ten projects (H300 through H310) associated with the Regional Project, two have received their full allocation, and one was not set up until FY2006. Therefore, there are seven projects associated with the Regional Project that received FY2007 funding that must be board-encumbered without a contract, as shown in Table 1. Table 1. Northwest Hillsborough Basin Board FY2007 Board Encumbrance for TBRRP Projects Project FY2007 Description Number Budget H300 General Project work (Coordinating Consultant) - H301 Lower Segment of the Tampa Transmission System $142,888 H302 Pasco Co./New River Regional RW Transmission Pipeline - H303 North Tampa Reclaimed Water Pipeline Phase II Construction 176,754 H304 Pasco County Central Regional RW Transmission Pipeline - H305 Pasco County Wet-weather RW Utilization 30,550 H306 Tampa Bay Water Downstream Augmentation* - H307 Pasco-Tampa Reclaimed Water Regional Interconnect 38,414 H308 South Hillsborough Area Reuse Exchange - "SHARE" 73,543 H309 South Hillsborough Area Reservoir Project - “SHARP” 62,679 H310 Regional Reuse Interconnect Serving Central Hillsborough County 27,579 Total $ 552,407 * Funds were budgeted in FY2007, but approved in December 2006 to be transferred to the TBW System Configuration II Project (H065). Summary Agenda July 26, 2007 Northwest Hillsborough Basin Board Page 3 of 7 Staff Recommendation: Approve the encumbrance of $552,407, without a contract, for the Tampa Bay Regional Reclaimed Water Project to be used in fiscal years 2007-2014. Presenter: Gregg W. Jones, P.G., Director Resource Conservation & Development Department (2) Stormwater Implementation Reserves (Z969) Purpose Staff is requesting the Board approve the encumbrance of $2,364,238 without a contract for the Stormwater Implementation Reserves to be rolled into fiscal year (FY) 2008. Background/History The funds in this project are reserves to be used to perform the Implementation of Best Management Practices (BMPs) for projects that address issues related to the District's flood protection and water quality areas of responsibilities. Benefits/Costs The types of projects proposed would include stormwater implementation projects consistent with the District's priorities to provide flood protection, help correct level of service deficiencies, and improve water quality. The funds in this Reserve account could be used for the implementation of BMP projects with Hillsborough County and the City of Tampa, or other cooperators within the Basin. Staff Recommendation: Approve the encumbrance of $2,364,238, without a contract for the Stormwater Implementation Reserves to be used in FY2008. Presenter: Mark Hammond, Director Resource Management Department 6. Discussion Items: a. Election of Officers and Committee Representatives 1. Vice Chair Each year in compliance with Section 373.0693 Florida Statutes, Basin Board members elect a vice chair to serve for a one-year term. The vice chair presides over meetings in the absence of the Chair Ex Officio. The current vice chair is Joe Robinson. Staff Recommendation: Elect a vice chair to serve a one-year term. Presenter: Maritza Rovira-Forino Summary Agenda July 26, 2007 Northwest Hillsborough Basin Board Page 4 of 7 2. Secretary Each year in compliance with Section 373.0693 Florida Statutes, Basin Board members elect a secretary to serve a one-year term. The current secretary is Mercy DiMaio. Staff Recommendation: Elect a secretary to serve a one-year term. Presenter: Maritza Rovira-Forino