File: 0035 SQUAMISH-LILLOOET REGIONAL DISTRICT Minutes of a Regular Meeting of the Board of Directors of the Squamish-Lillooet Regional Dis- trict, held in the SLRD Boardroom, Pemberton, BC, on Monday, February 22, 1999 at 1:00 p.m. IN ATTENDANCE: BOARD: Chair S. Gimse (Area C), R. Oakley (Area A), Directors D. Lawson (Area B), B. Leigh (Area D), C. Lonsdale (Squamish), M. Fellowes (Squamish), H. O’Reilly (Whistler), C. McLeod (Pemberton), K. Taylor (Lillooet) STAFF: Administrator R.A. Beauchamp, Manager of Utilities/Community Services A. Reeder, Manager of Planning and Development R. MacPherson, Building Inspector B. Chickloski, Recording Secretary A. Macdonald DELEGATIONS: Bill Barratt and Don MacLaurin (Re: Whistler Community Forest), Norm LeBlanc (Re: Whistler Community Forest) MEDIA/PUBLIC: A representative of the Whistler Question was present. 1. CALL TO ORDER / CONFIRMATION OF AGENDA The meeting was called to order at 1:10 p.m. The following item was added to the agenda: 1.2 Recognition of CyAnne Bertoia’s 25 years of service with the SLRD It was moved by Director Lonsdale and seconded by Director McLeod: THAT the agenda be confirmed as amended. CARRIED 1.2 CYANNE BERTOIA – 25 YEARS OF SERVICE WITH SLRD The Chair thanked Ms. Bertoia for her 25 years of dedicated service with the Squamish- Lillooet Regional District. The Chair noted that Ms. Bertoia’s contribution had been in- estimable, and presented her with an engraved plate and thank-you card. 4.2 OUT OF ORDER It was moved by Director Fellowes and seconded by Director O’Reilly: THAT Item 4.2, Delegation, Resort Municipality of Whistler, be considered out of order. This is Page 2 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on Monday, February 22, 1999 at 1:10 p.m. CARRIED 4.2 DELEGATION - RESORT MUNICIPALITY OF WHISTLER – WHISTLER COMMUNITY FOREST Bill Barratt, Resort Municipality of Whistler, gave a presentation on Whistler’s proposal to develop a community forest plan. Don MacLaurin advised that he had observed forest parks in New Zealand, which were a successful model for community forests in BC. Cur- rently, he believes the forest is not being managed in an integrated manner with regard to forestry, recreation, parks, and other users. Staffing at Ministry of Forests has been cut in recent years, preventing intensive management. Resort Municipality of Whistler is con- cerned that BC Assets and Lands is operating in isolation from other stakeholders. Discussion was held regarding the annual allowable cut (AAC) in the Soo Timber Supply Area. Whistler stated the AAC will increase slightly once the old licenses are complete. As well, initial growth rate estimates were low and more recent estimates will increase the AAC. It was noted that the Soo Coalition for Sustainable Forests supports the Whistler Com- munity Forests, with some reservations. District of Squamish also supported, provided certain criteria were met, the most notable being that current stakeholders must not be negatively affected. It was moved by Director Lonsdale and seconded by Director Fellowes: THAT the Squamish-Lillooet Regional District supports the Whistler Community Forest proposal, subject to the following: ¨ No job losses in the forest industry that would impact on the SLRD; ¨ No reduction of Annual Allowable Cut in the Soo Timber Supply Area (or on the proposed Community forest land base), that would affect the existing forest license tenure holders and the Small Business Forest Enterprise Program; ¨ No loss of harvesting contracts held by independent contractors with the Forest Li- cense Holders; ¨ No loss of employment for the employees of the contractors. CARRIED 2.0 MINUTES 2.1 ELECTORAL AREA DIRECTORS MEETING MINUTES, JANUARY 25, 1999 It was moved by Director Lawson and seconded by Director Fellowes: THAT the Electoral Area Directors meeting minutes of January 25, 1999 be received. This is Page 3 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on Monday, February 22, 1999 at 1:10 p.m. CARRIED 2.2 REGULAR MEETING MINUTES, JANUARY 26, 1999 It was moved by Director Lonsdale and seconded by Director Lawson: THAT the Regular Meeting Minutes of January 26, 1999 be confirmed as circulated. CARRIED 2.3 SOLID WASTE STEERING COMMITTEE MINUTES, JANUARY 26, 1999 It was moved by Director Lonsdale and seconded by Director O’Reilly: THAT the Solid Waste Steering Committee Minutes of January 26, 1999 be received. 2.4 COMMITTEE OF THE WHOLE MEETING MINUTES, FEBRUARY 4, 1999 It was moved by Director Fellowes and seconded by Director Lawson: THAT the Committee of the Whole Meeting Minutes of February 4, 1999 be received. 2.5 COMMITTEE OF THE WHOLE MEETING MINUTES, FEBRUARY 17, 1999 It was moved by Director Fellowes and seconded by Director O’Reilly: THAT the Committee of the Whole Meeting Minutes of February 17, 1999 be received. 3.0 BUSINESS ARISING FROM THE MINUTES It was agreed that By-law enforcement would be the main topic of discussion at the next Committee of the Whole meeting. 4.0 DELEGATIONS 4.1 LYLE LEO, CREEKSIDE RESOURCES – LAND USE CONSULTATION As Mr. Leo was not present, Item 4.1 was not discussed. It was suggested that Directors Gimse and McLeod should arrange to meet with Mr. Leo to discuss his concerns. 5.0 REPORTS – COMMITTEE RECOMMENDATIONS This is Page 4 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on Monday, February 22, 1999 at 1:10 p.m. 5.1 COMMITTEE OF THE WHOLE RECOMMENDATIONS, FEBRUARY 4, 1999 1. Crown Corporation Policy – It was agreed to discuss all crown corporation resolu- tions from the Committee of the Whole meetings of February 4 (Item 1.1), February 17 (Item 2.1), and Electoral Area Directors Committee meeting of February 22 (Item 1). Considerable discussion ensued. Splitting the entire grant in lieu between the four electoral areas was discussed. Some directors felt they needed more time to consider this proposal, but the budget deadline did not allow further discussion. Some directors felt the planning budget was too high. It was suggested that select funds should be tied to a five-year capital plan. 1) It was moved by Director Lonsdale and seconded by Director Fellowes: THAT the Corporate Grant Policy remain unchanged for 1999; AND FURTHER THAT the Regional Board investigate a new formula for the 2000 budget year. Opposed: Directors Gimse, Oakley, Lawson CARRIED 2) It was moved by Director Fellowes and seconded by Director O’Reilly: THAT further to reviewing the Corporate Grant Policy we seek the SLRD Ad- ministrator’s Committee’s review of the overall issue of global budget funding in- cluding all grants for the SLRD. Opposed: Director Gimse CARRIED 3) It was moved by Director Fellowes and seconded by Director Oakley: THAT the 10% non-capital expenditure limitation be removed from the BC Hy- dro/BC Rail Grant-in-Lieu of Taxes Policy. CARRIED 2. BC Rail Grant in Lieu of Taxes 1) It was moved by Director Fellowes and seconded by Director Taylor: THAT the General Government Exhibit absorb the BC Rail Grant in lieu of taxes shortfall of $21,681 in 1998. This is Page 5 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on Monday, February 22, 1999 at 1:10 p.m. CARRIED 2) It was moved by Director Lonsdale and seconded by Director Leigh: THAT the municipal portion of the BC Rail Grant-in-Lieu of Taxes be considered as revenue under the General Government exhibit for 1999. CARRIED 3) It was moved by Director Lonsdale and seconded by Director Fellowes: THAT the 1998 rural component of the BC Rail Grant in Lieu of Taxes be re- ferred to the Electoral Area Directors for recommendation. CARRIED 3. Budget 1) It was moved by Director Fellowes and seconded by Director Leigh: THAT the Legal Expense in the Waste Management Planning Exhibit 3 be re- duced by $2,500 and the E-Team Youth Program revenue/expenses be reflected in the budget. CARRIED 2) It was moved by Director Fellowes and seconded by Director Taylor: THAT the Board reaffirm the 1999 Administration Service Charge format as pre- sented. CARRIED 3) It was moved by Director Fellowes and seconded by Director Taylor: THAT the Administration Service Charge Policy be referred to the auditors for comment as part of the 1999 audit. CARRIED 4) It was moved by Director Lawson and seconded by Director Fellowes: THAT an Administration Service Charge be included in the Regional Growth Strategy Exhibit. CARRIED This is Page 6 of the Minutes of a Regular Meeting of the Squamish-Lillooet Regional District Board, held on Monday, February 22, 1999 at 1:10 p.m. 5) It was moved by Director Lawson and seconded by Director Fellowes: THAT the Contribution to Building Replacement Reserve and Contribution to Equipment Replacement Reserve be maintained at same level as 1998 ($15,000 / $10,000 respectively). CARRIED 5.2 ELECTORAL AREA DIRECTORS COMMITTEE MEETING RECOMMENDATIONS, FEBRUARY 22, 1999 1. Building Inspection Fee for Service It was moved by Director Lawson and seconded by Director Leigh: THAT staff be authorized to enter into a fee for service agreement with Mt. Currie In- dian Band for Building Inspection Services. CARRIED 5.3 COMMITTEE OF THE WHOLE RECOMMENDATIONS, FEBRUARY 17, 1999 1. Waste Management Planning – Exhibit 3 1) It was moved by Director Taylor and seconded by Director Fellowes: THAT the Board approve the 2-year Phase-in of the new user pay/requisition for Solid Waste Management Administration exhibit. Opposed: Directors Fellowes, Lawson CARRIED 2. General Government Services – Exhibit 1 1) It was moved by Director Leigh and seconded by Director Fellowes: THAT the 1999 Team Building Workshop allocation in the amount of $4,500 be deleted.