FY 2018/19 Operating Budget Supplemental Request Form Supplemental Title Tempe Diablo Stadium Department Community Services Division Recreation Ranking 4 Fund General Cost Center 2529 Type Recurring Approval Shelley Hearn Are you also submitting a Tribal Gaming Grant form for this request? Briefly describe request. Does it impact other departments? If so, include them in your description. Over the past six years demand on Diablo Stadium operations during both Spring Training and non-Spring Training has escalated, leaving the operations budget unable to cover current expenses. The wages and O&M budget is set for 15 Spring Training games, and the number of games has increased to 17 games. Game assignments and other requirements are made by Major League Baseball and the Angels without city input. For example, with the signing of Albert Pujols and Mike Trout, attendance at games and practice days increased significantly. This is going to be further exacerbated in the 2018 Spring Training season with the Angels' acquisition of Shohei Ohtani, one of the most coveted free agent signings of this year. This year’s excitement has increased media interest, resulting in more than 130 new media members from previous years. This has resulted in the need for increased staffing, barriers for crowd control and more custodial staff to keep the facility clean. With additional fans expected this season comes additional needs for stadium security, as required by MLB, such as the addition of staff and safety equipment to screen all patrons and staff prior to their entering the facility. Tempe PD and Fire have added staffing this year to handle the anticipated the increase in fan attendance. The Diablo O&M budget reimburses Police and Fire for 50% of these costs. The spreadsheet in the “additional information” tab outlines the O&M and wage shortages over the last five years. The previous staffing levels, custodial levels, Public Safety staff and equipment budgeted are not adequate to manage the increased stadium demands on both game days and practice days. The increase in the number of games and the demand from more fan activity can be witnessed in the revenue total. Diablo Stadium revenue increased from $557,000 in 2012 to $799,406 in 2017. This represents a significant increase in business activity and adjusting the wages and operating budgets will cover the increased associated costs. Select the City Council Strategic Priority with which this project best aligns: Quality_of_Life Select which performance measure this request will advance: 16. Achieve ratings of "Very Satisfied" or "Satisfied" with the Quality of City recreation, arts, and cultural centers greater than or equal to the national benchmark cities as measured in the Community Survey. Explain how this request advances the achievement of the performance measure. If the request is for additional personnel, be sure to provide work load indicators. Diablo Stadium is a high profile facility in Tempe. A focus on professional, customer-friendly management and careful stewardship of revenue and expenses is key to a successful operation. Success measures include both Spring Training and non-Spring Training values. Spring Training success equals both a fan attendance threshold of 100,000 and a happy, satisfied Los Angeles Angels of Anaheim organization. Non-Spring Training success equals a variety of events at the stadium and also a revenue total of $145,000. Need (justification) for this additional funding request (Select Yes or No) Select Y/N Yes 1) There is a legal and/or contractual obligation that needs to be met. Select Y/N No 2) If not approved, there will be a negative impact on public and/or employee health and safety. Select Y/N Yes 3) Funding is necessary to maintain current service levels. Select Y/N No 4) This request will save the City money in the future and/or enable the City to leverage money from another source. Provide explanation for "Yes" responses: The contract with the Angles requires the City to operate and maintain the stadium and spring training operations at “major league baseball standards.” As attendance for spring training games has increased, operation scope and expense have also increased to match pace. Since 2012, revenue for increased activity at Diablo has increased by $262,000 annually, while the operating budget has remained static. 2018/19 Summary of Estimated Costs and Net Fiscal Effect Amounts will be populated from the Cost Estimate Worksheet Personnel Services $63,980 Supplies and Services $116,333 Capital Outlay $0 Total Cost $180,313 Budget Reductions $0 New Revenue ($180,313) Net Fiscal Effect $0 Contact Name Shelley Hearn Phone 8906 FY 2018/19 Operating Budget Supplemental Request Form Cost Estimates/Offsets Title: Tempe Diablo Stadium Page 2 Section A: Personnel Costs If your supplemental request includes new positions and/or temporary (wage) employees, complete this section Full and Part-Time Positions (one position per line) Annual Salary Health/ FTE Position (use HR job titles) (min of range) FICA ASRS/PSPRS Life Benefits Total $0 $0 $0 $0 TOTAL $0 Temporary (Wage) Positions Hourly Rate # of Annual Hours Annual Amount FICA ASRS* Medical** Total $12.00 1,621 $19,452 $1,488 $20,940 $0 $0 * Temporary employees that work more than 20 hours per week and over 20 weeks are subject to ASRS withholding TOTAL $20,940 ** Temporary (wage) employees scheduled to work more than 30 hours per week must be provided Medical coverage Overtime Description Annual Amount FICA ASRS/PSPRS Total Police and Fire $40,000 $3,040 $43,040 Section B: Base Budget Complete this section for base budget requests Supplies, Services and Travel (Accounts 6201-7405) (Fill in account and description below; do not aggregate accounts) One-Time Account Description Quantity Unit Cost or Recurring Total 6320 Recreation Supplies Varies Varies Recurring $33,584 6425 Custodial Supplies Varies Varies Recurring $7,568 6672 Contracted Services Varies Varies Recurring $63,603 6715 Memberships Varies Varies Recurring $1,200 6999 Misc. Fees and Services, Advertising Varies Varies Recurring $10,378 Total Supplies, Services, and Travel $116,333 Capital Outlay (Accounts 7501-7524) (Fill in account and description below; do not aggregate accounts) One-Time Account Description Quantity Unit Cost or Recurring Total $0 $0 $0 Total Capital Outlay $0 Section C: Offsetting Budget Reductions and Cost Savings/New Revenue Amount One-Time (enter as Budget Reductions/Cost Savings or Recurring Cost Center Account negative) Total Operating Cost Savings $0 Amount One-Time (enter as New Revenue or Recurring Cost Center Account negative) Additional Sprng Training Revenue Recurring 2529 4316 ($155,313) Non-Spring Training Revenue Recurring 2929 4318 ($25,000) Total Revenue Offsets ($180,313) FY 2018/19 Operating Budget Supplemental Request Form Additional Information Title: Tempe Diablo Stadium Page 3 Add additional information below. Diablo Stadim Expenses (O/M & Wages) Operations & Maintenance Wages Budgeted Amount Actual Amount Over/Short Budgeted Amount Actual Amount Over/Short 2017 $83,179.00 $181,054.00 ($97,875.00) 2017 $84,937.00 $98,229.00 ($13,292.00) 2016 $83,179 $179,515 ($96,336) 2016 $71,208.00 $84,433.19 ($13,225.19) 2015 $71,208 $80,977 ($9,769) 2015 $83,179.00 $149,702.65 ($66,523.65) 2014 $71,208 $82,128 ($10,920) 2014 $83,179.00 $129,228.35 ($46,049.35) 2013 $71,197 $86,947 ($15,750) 2013 $83,179.00 $117,790.82 ($34,611.82) 2012 $71,187 $79,249 ($8,062) 2012 $83,179.00 $112,293.57 ($29,114.57) OT Wages (Police & Fire) Budgeted Amount Actual Amount Over/Short Total 2017 $28,935.00 $81,344.00 ($52,409.00) ($163,576.00) 2016 $28,928 $60,451 ($31,523) ($141,084.90) 2015 $28,925 $59,718 ($30,793) ($107,085.92) 2014 $25,925 $6,942 $18,983 ($37,986.61) 2013 $28,921 $79,757 ($50,836) ($101,197.63) 2012 $26,006 $43,743 ($17,737) ($54,913.45).