Council of Governors Meeting 16 June 2014 11.00 – 14.00 (Pre-meeting for Governors only commences at 10.00) Overline Lounge, American Express Community Stadium, Village Way, Brighton, BN1 9BL For copies of papers, queries or further information, contact: Natalie Hennings, Corporate Governance Business Manager (01903 843078) [email protected] MEETING OF THE COUNCIL OF GOVERNORS IN PUBLIC To be held in the Overline Lounge, American Express Community Stadium, Village Way, Brighton, BN1 9BL Monday 16 June 2014 at 11.00am Time 11.00 CG25/14 Introductions and apologies for absence 11.03 CG26/14 To receive any declarations of interest 11.05 CG27/14 Minutes of the meeting held on 14 April 2014, action points and matters A arising Verbal update on the review of out of date policies Helen Greatorex, Executive Director of Nursing and Quality CG28/14 PERFORMANCE 11.15 CG28.1/14 Chief Executive’s Report B Lisa Rodrigues, Chief Executive 11.25 CG28.2/14 Finance and Performance Report C Sally Flint, Executive Director of Finance and Performance To receive an update on the Board’s response to The Survey initiative D 11.35 CG28.3/14 Report Sue Morris, Executive Director of Corporate Services 11.40 CG28.4/14 Complaints Progress and Performance Update VERBAL Helen Greatorex, Executive Director of Nursing & Quality 11.45 CG28.5/14 Patient Experience Quarterly Report Vincent Badu, Strategic Director of Social Care & Partnerships E 11.50 CG28.6/14 To receive a report on Safe Staffing Helen Greatorex, Executive Director of Nursing & Quality F 11.55 CG28.7/14 To receive a report on the Care Plan Audit Kay Macdonald, Clinical Academic Director G Coffee Break CG29/14 STRATEGY 12.05 CG29.1/14 To receive an themed report on Specialist Services H Lorraine Reid, Managing Director of Specialist Services 12.10 CG29.2/14 To receive an update report on Adult Mental Health Services I (to include an update on Langley Green CQC inspection) Anna Lewis, Managing Director of Adult Mental Health Services 12.20 CG29.3/14 Sussex Partnership’s 5 Year Business Plan Update - Presentation J Sally Flint, Executive Director of Finance and Performance Sam Allen, Commercial Director 12.30 CG29.4/14 Discussion on the Trust approach to the Smoking Policy/Review K Sue Morris, Executive Director of Corporate Services 12.40 CG29.5/14 Membership Development Strategy L Vincent Badu, Strategic Director of Social Care and Partnership & Karen Braysher, Interim Chair of Membership Committee 12.50 CG29.6/14 Charitable Funds Vision and Plan for 2014-16 M Rachael Duke, Head of Fundraising 13.00 CG29.7/14 To receive a presentation on Musculoskeletal Services - Presentation N Sam Allen, Commercial Director CG30/14 GOVERNANCE 13.15 CG30.1/14 The FTGA Annual Subscription O Peter Lee, Head of Corporate Governance 13.20 CG30.2/14 General Elections 2014 Update VERBAL Peter Lee, Head of Corporate Governance 13.25 CG30.3/14 An update from Task Force 1 P Martin Jeremiah, Lead Governor 13.30 CG30.4/14 An update from Task Force 2/Establishing a Training and Development Q Committee Martin Jeremiah, Lead Governor and John Bacon, Chair CG31/14 REPORT BACK FROM COMMITTEES 13.35 CG31.1/14 Governors Activities R Martin Jeremiah, Lead Governor 13.40 CG31.2/14 Feedback from the Audit Committee VERBAL Tim Masters, Non Executive Director and Chair of the Audit Committee 13.45 CG32/14 Questions or comments from members of the public (Chair to be notified in advance of the meeting) 13.50 CG33/14 Any Other Business CG34/14 Date of next meeting: Monday 20 October 2014 11.00 – 13.30 Overline Lounge, American Express Community Stadium (Governors’ Meeting 10.00 – 10.45; Lunch & Networking 13.45 – 14.15) CG35/14 To adopt the motion: “That representatives of the press and other members of the public be excluded from the remainder of this meeting, having regard to the confidential nature of the business to be transacted, publicity on which would be prejudicial to the public interest ” (Section 1(2) Public Bodies (Admission to Meetings) Act 1960) NB Those present at the meeting should be aware that their name will be issued in the notes of this meeting which may be released to members of the public on request Sussex Partnership NHS Foundation Trust Council of Governors: 16 June 2014 - Public Agenda Item: CG27/14 Attachment: A For Decision By: Natalie Hennings, Corporate Governance Business Manager SUSSEX PARTNERSHIP NHS FOUNDATION TRUST Minutes of the Council of Governors meeting held in public on Monday 14 April 2014 at 11.00am in the Overline Lounge at the American Express Community Stadium, Village Way, Brighton, BN1 9BL Present: John Bacon, Chair, Sussex Partnership NHS Foundation Trust (Chair) Elected Governors Rodney Ash, Service User Governor, East Sussex Diana Byrne, Service User Governor, East Sussex Jane Tatum, Service User Governor, East Sussex Nic Allen Service User Governor, West Sussex Paul Burris, Service User Governor, West Sussex Elizabeth Hall, Service User, West Sussex Karen Braysher, Service User Governor, Brighton & Hove Giles Wright, Service User Governor, Brighton & Hove Tony Moore, General Public Governor, East Sussex Mick Burtenshaw, General Public Governor, West Sussex Howard Pearce, General Public Governor, West Sussex Cliff Buckland, Carer Governor Martin Jeremiah, Carer Governor Steve Malone, Staff Governor Appointed Governors: David Standing, Chief Executive of Sussex Central YMCA Stephen Trask, Assistant Director of Operational Services, Richmond Fellowship Professor David Taylor, Universities of Brighton & Sussex Andy Winter, Chief Executive of Brighton Housing Trust Graham Taylor, Headteacher, West Kent Health Needs Education Service In attendance Melloney Poole, Non Executive Director Diana Marsland, Non Executive Director Lisa Rodrigues, Chief Executive Sue Morris, Executive Director of Corporate Services Sally Flint, Executive Director of Finance & Performance Lorraine Reid, Managing Director of Specialist Services Helen Greatorex, Executive Director of Nursing and Quality Vincent Badu, Strategic Director of Social Care & Partnerships Peter Lee, Head of Corporate Governance Natalie Hennings, Corporate Governance Business Manager (minutes) CG13/14 Introductions and apologies for absence John Bacon welcomed Governors, Board members and members of the public to the meeting. John welcomed two new Governors, Nic Allen and Mick Burtenshaw who were elected following the recent West Sussex by-election. Page 1 of 15 Apologies for absence Phyllida de Salis, General Public Governor, East Sussex Christopher Masters, Carer Governor Denise D’Souza, Brighton & Hove City Council Debbie Kennard, West Sussex County Council CG14/14 To receive any declarations of interest None CG15/14 Minutes of the meeting held on 20 January 2014, action points and matters arising Minutes Helen Greatorex advised she was present at the meeting but not noted in the attendence list. The Council agreed to accept the minutes as a true reflection of the meeting. Actions CG03/14 – Jane Tatum asked why the names of policies under review had not been circulated to Governors. John Bacon explained that Helen Greatorex would be giving an update later in the meeting. CG36/13 – Karen Braysher asked when the care planning audit was happening and Martin Jeremiah confirmed that it was due to be completed by tomorrow. CG05.4/14 – Rodney Ash gave Governors an update on his participation with complaints and advised he’d attended a training day and organised for one of the Case Managers to visit the Sussex Police Professional Standards Department. Rodney had also met with the Executive Director of Nursing and Quality and the Director of Nursing Standards and Safety on an informal basis and was pleased to report that work in the complaints department was progressing well. CG05.3/14 – Martin Jeremiah advised that Rachael Duke, Head of Fundraising attended the recent Governors Training Day on 14 March 2014 and gave a good presentation on her vision and plan going forward. Martin reminded Governors that the Spring Cycling Challenge was taking place in May and the event had been reduced to now take place over one day. CG16/14 Chief Executive Recruitment Update John Bacon, Chair John Bacon gave an update on the Chief Executive recruitment. He confirmed that following approval by the Council on 5 March the Trust finalised the details of Colm’s appointment. Colm is due to join Sussex Partnership on 1 July 2014, with Lisa Rodrigues handing over her Chief Executive duties on 11 July 2014. Colm is scheduled to visit the Trust later this month to have a prelimary meeting with Executive colleagues and meet staff. John advised he was looking forward to welcoming Colm on 1 July 2014. Jane Tatum asked whether Colm would have a probationary period as part of his contract. John advised it is not standard practice for appointments at this level.. Karen Braysher expressed disappointed that incidents reported by the BBC recently relating to the Trust Colm Donaghy currently manages were not raised during the recruitment process. These reports included concern about patients waiting for long periods on trolleys in A&E leading to 5 patients who sadly died in one year. The BBC made suggestions that this was linked to staff shortages. John advised that the appointment of Colm Donaghy had gone through a very thorough recruitment process, which included obtaining the usual references, which were all very Page 2 of 15 positive. John had also personally spoken to the Chairman at the Trust in Belfast who gave a strong endorsement. Karen asked the Chair that her disappointed be included in the minutes. CG17/14 PERFORMANCE CG17.1/14 Chief Executive’s Report Lisa Rodrigues, Chief Executive Lisa Rodrigues presented her report and spoke about the continued pressure on all services over the past three months. Lisa explained the pressures are due to a number of different reasons, together resulting in mental health services seeing a considerable increase in demand.