Government of Nepal Ministry of Industry, Commerce and Supplies Nepal Intermodal Transport Development Board BIDDING DOCUMENT OPERATION AND MANAGEMENT OF BIRATNAGAR ICP Contract Identification No: NITDB- O&M- ICB -02 (FY 2020/021) Date of issue: … … … … … … … [day-month-year] Bid Document issued to: … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … Employer: Nepal Intermodal Transport Development Board Country: Nepal Table of Contents Part I Bidding Procedures Section 1: Invitation for Bids Section 2: Instruction to Bidder (ITB) Section 3: Data Sheet (DS) Section 4: Technical Proposal Forms Section 5: Financial Proposal Forms Part II Requirements Section 6: Terms of Reference Appendix A: Bid Security Appendix B: Performance Security Appendix C: Letter of Intent Appendix D: Letter of Acceptance Appendix E: Joint Venture Agreement Appendix F: Power of Attorney Appendix G: Information to Bidders Part III Conditions of Contract and Contract Forms Section 7: General Conditions of Contract (GCC) and Contract Forms Appendix B: Performance Security Appendix C: Letter of Intent Appendix D: Letter of Acceptance Appendix E: Joint Venture Agreement Appendix : Terms of Reference Section 8: Special Conditions of Contract (SCC) Appendix H: Supplementary Agreement with Customs Office Abbreviations BOQ Bill of Quantities CFS Container Freight Station CTD Customs Transit Declaration DOC Department of Customs EDI Electronic Data Interchange EQC Evaluation and Qualification Criteria EXP Experience FEU Forty Foot Equivalent Unit (40 foot long container) FIN Financial GCC General Conditions of Contract GoN Government of Nepal ICD Inland Clearance Depot ICP Integrated Check Post ITB Instructions to Bidders JV Joint Venture LIT Litigation MLR Minimum Lease Rent payable to the Lessor MOICS Ministry of Industry, Commerce and Supplies NITDB Nepal Intermodal Transport Development Board NPR Nepalese Rupees NST Nepal Standard Time (5 hrs and 45 minutes faster than Coordinated Universal Time) O&M Operation and Maintenance PAN Permanent Account Number PPA Public Procurement Act PPMO Public Procurement Monitoring Office PPR Public Procurement Regulations RSI Revenue Share on Income payable to the Lessor SCC Special Conditions of Contract SEZ Special Economic Zone TEU Twenty Foot Equivalent Unit (20 foot long container) TMC Terminal Management Company VAT Value Added Tax PART I: BIDDING PROCEDURES Part I: Bidding Procedures Table of Contents Section 1: Invitation for Bids ..................................................................................................................... 1 Section 2: Instructions to Bidders ............................................................................................................. 1 A. General Provisions ......................................................................................................................... 1 1. Definitions ................................................................................................................................... 1 2. Scope of Bid ................................................................................................................................ 3 3. Corrupt and Fraudulent Practices ............................................................................................ 3 4. Eligibility ...................................................................................................................................... 5 B. Contents of Bidding Document ................................................................................................... 7 5. Sections of Bidding Document ................................................................................................ 7 6. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting ........................................ 8 7. Amendment of Bidding Document ........................................................................................ 9 C. Preparation of Bids ......................................................................................................................... 9 8. Cost of Preparation of Bid ........................................................................................................ 9 9. Language ...................................................................................................................................... 9 10. Documents Comprising the Bid .......................................................................................... 9 11. Technical Proposal .............................................................................................................. 10 12. Financial Proposal ............................................................................................................... 10 13. Alternative Bids .................................................................................................................... 11 14. Bid Prices and Mark-up ...................................................................................................... 11 15. Currencies of Bid and Payment ......................................................................................... 11 16. Documents Establishing the Qualifications of the Bidder ............................................ 11 17. Period of Bid Validity ......................................................................................................... 11 18. Bid Security ........................................................................................................................... 12 19. Format of Bid ....................................................................................................................... 13 D. Submission and Opening of Bids ............................................................................................... 13 20. Sealing, Signing and Marking of Bids ............................................................................... 13 21. Deadline for Submission of Bids ...................................................................................... 14 22. Late Submission of Bids ..................................................................................................... 14 23. Withdrawal, Substitution, and Modification of Bids ...................................................... 14 E. Opening, Evaluation and Comparison of Bids ........................................................................ 15 24. Bid Opening ......................................................................................................................... 15 25. Opening of Technical Proposals ....................................................................................... 15 26. Preliminary Evaluation ........................................................................................................ 16 27. Evaluation of Technical Proposal ..................................................................................... 16 28. Clarification of Bids............................................................................................................. 16 29. Opening of Financial Proposals ........................................................................................ 16 30. Nonconformities, errors and omissions ........................................................................... 17 31. Correction of Arithmetical Errors .................................................................................... 17 32. Conversion to Single Currency .......................................................................................... 18 Part I: Bidding Procedures 33. Combined Technical and Financial Evaluation .............................................................. 18 34. Rejection of Proposal, annulment of selection process ................................................. 18 F. Contract Award ............................................................................................................................. 19 35. Letter of Intent..................................................................................................................... 19 36. Contract Negotiations ......................................................................................................... 19 37. Letter of Acceptance ........................................................................................................... 19 38. Performance Security .......................................................................................................... 20 39. Signing of Contract ............................................................................................................. 20 40. Complaint and Review ........................................................................................................ 20 Section 3: Data Sheet ................................................................................................................................ 22 A. General Provisions ....................................................................................................................... 22 B. Contents of Bidding Document ................................................................................................. 23 C. Preparation of Bids ....................................................................................................................... 24 D. Submission and Opening of Bids ..............................................................................................