Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Front page If calling, please ask for Democratic Services Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee Monday 23 November 2020, 9.30am Council Chamber, Greater Wellington Regional Council, Level 2, 15 Walter Street, Te Aro, Wellington Members Cr Gaylor (Chair) Cr Brash Cr Connelly Cr Lamason Cr Nash Recommendations in reports are not to be construed as Council policy until adopted by Council 1 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Agenda Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee Monday 23 November 2020, 9.30am Council Chamber, Greater Wellington Regional Council, Level 2, 15 Walter Street, Te Aro, Wellington Public Business No. Item Report Page 1. Apologies 2. Conflict of interest declarations 3. Process for considering submissions and feedback on the 20.427 3 draft Toitū te Whenua Parks Network Plan 2020-30 4. Draft Toitū te Whenua Parks Network Plan 2020-30 20.430 9 2 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... Toitū te Whenua Parks Network Plan Hearing Subcommittee 23 November 2020 Report 20.427 For Information PROCESS FOR CONSIDERING SUBMISSIONS AND FEEDBACK ON THE DRAFT TOITŪ TE WHENUA PARKS NETWORK PLAN 2020-30 Te take mō te pūrongo Purpose 1. To inform the Toitū te Whenua Parks Network Plan 2020-30 Hearing Subcommittee (the Subcommittee) of the process for considering submissions on the draft Toitū te Whenua Parks Network Plan 2020-30 (the draft Plan). Te tāhū kōrero Background 2. At its meeting on 25 June 2020 Council approved the draft Plan for consultation. 3. At its meeting on 15 October 2020 the Environment Committee established the Subcommittee to consider and hear submissions and feedback on the consultation documents for the draft Plan. The Subcommittee’s Terms of Reference (Attachment 1) sets out the Subcommittee’s roles and responsibilities. Public consultation 4. This hearing completes the public consultation phase for the draft Plan. The consultation period was open from 18 August to 23 October 2020. Principles of consultation 5. There are six principles of consultation set out in the Local Government Act 2002. One of these principles is that views presented to a local authority should be accepted with an open mind, and should be given due consideration by the local authority, in making a decision. 6. The Subcommittee should also take into account that persons who wish to have their views on the decision or matter considered by the local authority should be provided with a reasonable opportunity to present those view to the local authority. 7. It is consistent with best practice that members should be present for the substantial part of the hearing and deliberations in order to participate in the decision-making of the Subcommittee. 3 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... Te tātaritanga Analysis Submissions and feedback received 8. Greater Wellington received 390 written submissions on the draft Plan. 9. The written submissions have been distributed to members of the Subcommittee as attachments to Report 20.430 – Draft Toitū Te Whenua Parks Network Plan 2020-30. It is suggested that written submissions are taken as read by the Subcommittee, and that the Subcommittee members only discuss those submissions on which they want to make a particular comment. 10. Feedback from the community was obtained through the Have Your Say website, together with a number of written submissions received via direct mail. Analysis on this feedback is detailed in Draft Toitū Te Whenua Parks Network Plan 2020-30 (Report 20.430). Oral presentation process 11. The purpose of the hearing is to hear oral presentations in support of written submissions. At the time of writing this report 87 submitters have confirmed that they wish to be heard. There are 64 submitters scheduled to speak to their submissions on Monday 23 November 2020, and 23 scheduled to speak on Wednesday 25 November 2020. A hearing schedule will be provided to Subcommittee members, with a final version available on the day of the hearing. 12. Submitters have been allocated five minutes to speak. This time allocation is the same for individuals and those speaking on behalf of organisation. The five minutes also includes time for the Subcommittee to ask questions. 13. One submitter has asked that their written submission and oral presentation are kept confidential. This submitter will be heard at the conclusion of the public hearing on 23 November 2020, with the public excluded. 14. It is proposed that deliberations commence following the hearing of oral presentations. Consideration of issues raised in submissions and feedback 15. The Subcommittee must consider all written submissions, regardless of whether the submitter spoke to it. The Subcommittee must also consider all of the feedback that was received on the consultation document. Ngā tūāoma e whai ake nei Next steps 16. The Subcommittee will need to prepare a report to Council, setting out its recommendations on the adoption of the draft Plan. 17. Each person who made a submission or provided feedback and who provided a contact address will, subsequent to Council adopting the draft Plan, receive a response outlining Council’s decision, and any key changes. 4 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... 18. A press release will be published, outlining Council’s decision and any key changes, and be made available on Greater Wellington’s website. Ngā āpitihanga Attachment Number Title 1 Toitū te Whenua Parks Network Plan 2020-30 Hearing Subcommittee Terms of Reference Ngā kaiwaitohu Signatories Writer Lucas Stevenson – Kaitohutohu/Advisor, Democratic Services Approvers Alex Smith – Kaitohutohu Matua/ Senior Advisor, Democratic Services Francis Ryan – Kaiwhakahaere Matua/Manager, Democratic Services Luke Troy – Kaiwhakahaere Matua Rautaki/General Manager Strategy 5 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... He whakarāpopoto i ngā huritaonga Summary of considerations Fit with Council’s roles or with Committee’s terms of reference The Subcommittee was established to hear submitters speak to their submissions on the draft Toitū Te Whenua Parks Network Plan 2020-30. This report sets out the processes for the Subcommittee to hear and consider all submissions. Implications for Māori There are no direct implications for Māori arising from this report; however, Māori and mana whenua have provided feedback on the draft Plan, and have a vested interest in the how the parks are managed. Contribution to Annual Plan / Long Term Plan / Other key strategies and policies The report sets out the process for the Subcommittee to consider submissions on the draft Plan, for adoption. Internal consultation The Strategic and Corporate Planning department was consulted. Risks and impacts - legal / health and safety etc. There are no known risks arising from this report. 6 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... Attachment 1 to Report 20.427 Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee Terms of Reference Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee (A subcommittee of the Environment Committee) 1 Purpose To hear and consider submissions made on the Draft Toitū Te Whenua Parks Network Plan 2020-30, and recommend to Council any amendments. 2 Powers The Draft Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee has the power to: • Consider both the written and oral submissions, and any other consultation material on the Draft Toitū Te Whenua Parks Network Plan 2020-30. • Seek clarification from Council officers on any technical matters. • Develop recommendations on amendments, if any, to the Draft Toitū Te Whenua Parks Network Plan 2020-30 for consideration by Council. 3 Responsibilities The Draft Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee shall ensure that: • The hearing and consideration process is carried out in a way that is effective and timely; • Submitters are provided with the best possible opportunity to be heard in support of their submission; • Hearing Subcommittee members receive submissions with an open mind and give due consideration to each submission; • The decision making process is robust and transparent. 4 Members The members of the Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee are: • Councillor Jenny Brash • Councillor Ros Connelly • Councillor Penny Gaylor • Councillor Prue Lamason • Councillor Thomas Nash 5 Chair The Chair is Councillor Penny Gaylor 7 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Process for considering submissions and... 6 Quorum Half of the members of the Toitū Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 7 Meeting procedures • All members have equal speaking rights and a deliberative vote. • The Chair has a deliberative vote and, in the case of an equality of votes, has a casting vote. • Members must be present for the substantial part of the hearing and deliberations in order to participate in the decision-making of the Hearing Subcommittee. • Submitters may speak to their submission by remote participation. 8 Duration of Subcommittee The Subcommittee is deemed to be dissolved at the end of the decision-making on the Toitū Te Whenua Parks Network Plan 2020-30. 8 Toit? Te Whenua Parks Network Plan 2020-30 Hearing Subcommittee 23 November 2020, Order paper - Draft Toit? te Whenua Parks Network Pl... Toitū Te Whenua Parks Network Plan Hearing Subcommittee 23 November 2020 Report 20.430 For Decision DRAFT TOITŪ TE WHENUA PARKS NETWORK PLAN 2020-30 Te take mō te pūrongo Purpose 1.