LAKELAND CITY COMMISSION Agenda Study Session January 29, 2021 The Lakeland City Commission met for the Agenda Study Session via GoTo Meeting. The meeting was available for public viewing online and on local cable channels. Mayor Bill Mutz and Commissioners Bill Read, Chad McLeod, Stephanie Madden, Don Selvage, Sara McCarley, and Phillip Walker were present. City Manager Shawn Sherrouse, Assistant City Attorney Ramona Sirianni, Finance Director Mike Brossart and City Clerk Kelly Koos were present. Mayor Bill Mutz called the meeting to order at 8 a.m. The Commission began discussing the water permit issue. The DEP was attempting to impose a rule that would cap water permits at 2025 demand levels. The plan was to force alternative water supply projects. Lakeland was willing to some extent but they were much more expensive water sources. Water was a legislative priority. The DEP should be imposing the same restrictions to surrounding counties, not just Central Florida. Sarasota and Manatee had water all around them but did not want to pay the price to desalinate. Lakeland will have representatives present including their attorney Mr. Segundo. The Commission asked to be kept up to date on the matter. Mayor Bill Mutz raised the issue of start time for Commission meetings. He asked the Commission to consider to returning to 9 a.m. vs. 3 p.m. Commissioner Phillip Walker asked if there was any data on attendance. PRESENTATIONS • IT Enables Surflakeland Grants (Oscar Torres, Director of Information Technology) • Beautification Awards (Connie Haynes) PROCLAMATIONS • Black History Month – Commissioner Phillip Walker invited a couple of nurses to attend Monday and he wanted to make a few comments at that time. • Herb Dixon Day – Commissioner Don Selvage explained Mr. Dixon was 101 years old. This was tied to the 3rd Annual Black Heritage Month Golf Tournament to be held at Cleveland Heights on February 27th. The tournament was sponsored by the Central Florida Business Diversity Council. APPROVAL OF CONSENT AGENDA • Minutes • Memo re: Agreement with Peninsular Exterminating, Inc., for Pest Control Maintenance Services EQUALIZATION HEARINGS 2 Agenda Study Session & Workshops January 29, 2021 The Commission discussed the repeat offenders and a method to encourage compliance. There were some property owners who did not mow until just before they would receive a fine. PUBLIC HEARINGS Ordinances (Second Reading) Proposed 21-007; Vacating the Public Right-of-Way Located North of E. Oak Street, South of E. Peachtree Street, West of N. Iowa Avenue and East of N. Massachusetts Avenue (1st Rdg. 01-19-21). Palmer Davis presented. No utilities were affected. CITY MANAGER 1. Recommendation re: Award of Bid No. 0344 to DIMAR General Contractors and for a Contract Amendment with Atkins North America for Upgrading the ILS System at Lakeland Linder International Airport. Shawn Sherrouse presented. 2. Recommendation re: Quote for Stadium Wall Padding Replacement from C&H Baseball and for Appropriation and Increase in Estimated Revenues in the Joker Marchant Stadium Capital Reserve Fund. Shawn Sherrouse presented. The Commission discussed the Joker Marchant Capital Reserve Fund. The City and the Tigers contributed to that fund ($1.5 Million over 20 years) and both had to agree to expenditure of funds. The majority of the funds were accumulated through naming rights. The Commission requested a copy of the contract with the Tigers. 3. Shawn Sherrouse announced today was LaShunda Luster's last day in the City Manager’s office. She was transferring to PAL. CITY ATTORNEY Resolutions 1. Proposed 21-007; Lots Cleaning and Clearing 2. Proposed 21-008; Recognizing and Establishing May 20 of Each Year as Florida Emancipation Day in the City of Lakeland and Encouraging the Florida Legislature to Establish May 20 of Each Year as Florida Emancipation Day in the State of Florida. This was requested by Commissioner Phillip Walker and the Florida Black Caucus. The Commission discussed how this would affect Juneteenth celebration. It was not intended as a replacement. Miscellaneous Reports 1. Memo re: Legal Fee Report. Palmer Davis reviewed. The report reflected the water issue and some federal civil rights cases 2. Memo re: Agreement with Levy Premium Foodservice Limited Partnership for Concession Services at the RP Funding Center. Ramona Sirianni presented. Tony Camarillo reviewed the commissions, fee structure, and anticipated service. The Commission discussed liability insurance. UTILITY Miscellaneous 3 Agenda Study Session & Workshops January 29, 2021 Memo re: Task Authorization with Black & Veatch Corp. for Unit 3 Decommissioning Planning Services. Ramona Sirianni presented. Commissioner Chad McLeod asked for overview of Black & Veatch’s work. Ron Kremann responded. They will evaluate the facility and what needed to be done to shut it down and make it safe. They will determine the way to remove the conveyer. They will then plan for the removal of the plant 3 ft. below the soil line. This was an important part of shuttering Unit 3 especially the environmental aspect. MAYOR AND MEMBERS OF THE COMMISSION Commissioner Don Selvage asked Joel Ivy to be prepared at the Utility Committee to address some of the accusations from Mahoney and the employees. Those comments are hanging out there and he should be given an opportunity to respond. Joel Ivy: there were a lot of allegations made. He wanted to focus on decommissioning for now. These costs will exist whether we close it today or in 5 years. The paper and report sent out to the commission was pretty instructive. LE had a dry ash landfill. The wet ash was riskier. LE did not know what the remediation cost will be. They were still considering harvesting the ash for a period of time. The work with Black & Veatch was going to be required either way. Commissioner Sara McCarley confirmed Black & Veatch were intimately familiar with the regulatory issues and that was why LE cannot do it alone. The Commission discussed “home rule” • Constitutionally provided • Protect local decision making authority • Advocate in a way that does not cause them to quit listening. • Provide a brief list of top priorities for easier focus Commissioner Stephanie Madden heard from friends recently about a flyover saying Joel Ivy is the Devil. He was taking the heat over the decision to decommission the coal unit. We all know the writing has been on the wall. Monday at the Utility Committee we can pivot toward the bright future and emerging technology. Monday was the day to watch. The Agenda Study Session adjourned at 9:21 a.m. Public Improvement Fund Workshop (virtual) January 29, 2021 The Lakeland City Commission met for the Public Improvement Fund Workshop via GoTo Meeting. The meeting was available for public viewing online and on local cable channels. Mayor Pro Tem Sara McCarley and Commissioners Bill Read, Chad McLeod, Stephanie Madden, Don Selvage, and Phillip Walker were present. Mayor Bill Mutz was absent. City Manager Shawn Sherrouse, Assistant City Attorney Ramona Sirianni, Finance Director Mike Brossart and City Clerk Kelly Koos were present. 4 Agenda Study Session & Workshops January 29, 2021 Mayor Bill Mutz called the meeting to order at 9:27 a.m. Mike Brossart provided a summary of where the PIF revenue came from and how it was expended annually. The PIF was created in the late 1970s to fund a variety of general government improvement projects. The revenues for PIF came from Federal, State, and Local grants along with contributions from the General Fund through 1985. Beginning in 1986, the hospital lease revenues also began to fund the PIF. Other revenue sources today include • Investment income • Transfers from Other Funds as Reimbursement • Impact Fees associated to qualifying projects in either Parks, Fire or Police • Grants – primarily State and Local • Contributions from third parties Mr. Brossart then reviewed the Expenses for each department. Commissioner Sara McCarley asked where she could look up the breakdown for Lake Crago Park. Mike Brossart will email the response to the entire Commission. He was willing to find a better way to display the total costs and revenue sources of projects. Commissioner Bill Read asked if there were funds already set aside for southwest land acquisition. That money was set aside when the City had to make cuts in response to COVID. Commissioner Bill Read asked about the $1 Million that was to be for the airport. That was in the surplus for the general fund right now. Commissioner Don Selvage asked about the LHCC. They were conducting some fundraising for Charter Members of $150,000. How were those contributions reflected in these projections? They were not included at this time. Should the money be raised for the City to spend, staff would create a line item and also reflect the corresponding revenue. Commissioner Don Selvage asked if the Commission decided to invest in body cameras how will that affect these figures? Mike Brossart did not have costs on cameras. They would hope for grants and would most likely run it through this fund. The City could not use impact fees. Commissioner Chad McLeod asked how the decision was made to run expenses through the PIF, what was the criteria? Mike Brossart explained the logic for capital expenses had always been to do as much as possible without impacting the General Fund. 5 Agenda Study Session & Workshops January 29, 2021 Non-Departmental Included Neighborhood Grants, and General Fund buildings. Neighborhood grants were used for different neighborhood activities. They were matching grants. Any funds not spent were returned to the PIF. GF Buildings - Facilities maintained roofs, AC, coating of buildings etc. Repair vs. replace was considered if a building was rehabbed however a City buildings was rarely rehabbed to such an extent. The most recent example of a remodel was the building where Risk/HealthSTAT and Civil Service were located.