is`K nOjuAwn sBw mlySIAw SIKH NAUJAWAN SABHA MALAYSIA 51TH ANNUAL GENERAL MEETING 2016 - 2017 15 July 2017 @ 2.00 p.m. CONFERENCE ROOM, SABHA HOUSE KUALA LUMPUR 11A, Jalan Kuantan, Titiwangsa 53200 Kuala Lumpur Malaysia e-mail: [email protected] URL: www.snsm.org.my 2 MINUTES OF 50TH AGM 2015-2016 No. Item 50.1 Meeting commenced with Arambhakh Ardaas 50.2 Jathedar Pavandeep Singh welcomed members and briefed members on the vision of SNSM going forward and apologised for any shortcomings in the sewa during his term. 50.3 Confirmation of Minutes of the 49th AGM 50.3.1 Queries and comments before confirmation of minutes Sdr Sukhinderpal Singh (1801) informed the floor that some members did not receive the notice to last year’s AGM. Sdr Harpal Singh (3108) asked for the reasons for the delay in preparing the minutes. Jathedar apologised for the delay and explained that the Audited Accounts needed some time to be completed. Dr Inder Singh (2623) referred to paragraph 49.4 and suggested for SNSM to source government funding in future. Dr Inder Singh (2623) asked for clarification of notices to vacate being issued to the occupants of the hostel (item 49.5.6) and what actions have been taken for fundraising (item 49.6.3). Jathedar explained that matter about the notices to vacate is on the agenda and will be discussed in detail. Jathedar also informed members that SNSM will actively expand the Dasvand Scheme. Dr Jasbir Singh (2213) informed that SNSM has also applied for government funding for its activities for 2017 to SEDIC and is awaiting the outcome of those applications. Confirmation of Minutes of the 49th AGM Proposed to be accepted by Sdr Harpal Singh (3108) Seconded by Sdr Balwant Singh (1247) 50.4 Matters arising No matters arising 50.5 Confirmation of the Annual Report of the Central Committee for 2015/2016 50.5.1 Sdr Harpal Singh (3108) asked for dates of camps and mini samelans to be stated in future annual reports. 3 50.5.2 Sdr Sukhindarpal Singh (1801) asked for the number of participants for each programme to be stated so that SNSM can track and assess progress. 50.5.3 Dr Jasbir Singh (2213) said that the suggestions will be considered by the incoming committee. 50.5.4 Sdr Suret Singh (748) said that SNSM should inform members if and when activities are held in their area. 50.5.5 Sdr Harpal Singh (3108) asked for the rationale for having a bazaar at the Vaisakhi Grand Event. 50.5.6 Jathedar informed that the bazaar is to add to the festive atmosphere. 50.5.7 Sdr Ajeet Singh (1485) pointed out that the bazaar carries the added value of giving a platform for Sikh entrepreneurs to develop and improve their businesses. 50.5.8 Sdr Manjeet Singh (5990) informed the members that each stall holder pays a sum of RM900 which goes towards defraying costs. 50.5.9 Sdr Harwant Singh (2569) sought clarification on the status of the SNSM library and suggested that the collection and the library services available should be made known to members. 50.5.10 Dr Jasbir Singh (2213) informed members that the SNSM library is a reference library and steps are being taken to improve the comfort and services. The floor also acknowledged the sewa of Sdr Harwant Singh (2569) in improving and organising the library. 50.5.11 Sdr Autar Singh (633) sought clarification on the activities listed in item 7.1 if they are the activities of the Seremban branch as they are not identified as such. 50.5.12 Sdr Sukhindarpal Singh (1801) praised the efforts and details of the Perak branch’s contribution to the annual report and places on record the appreciation of members for the effort. Sdr Sukhindarpal Singh suggested for other branches to emulate the efforts of Perak branch. 50.5.13 Sdr Autar Singh (633) suggested that the annual report be less detailed and details can be put in the magazine. 50.5.14 Datuk Suret Singh (748) said that the annual report should be a fair and detailed reflection of the activities as it carries historical and enables reference and information for future planning. 50.5.15 Sdr Harbhajan Singh (2199) suggested for detailed reports to be reported online. 50.5.16 Sdr Charanjit Singh (2125) noted that dates for the Punjabi Bhasha Mela kept changing and requested for dates of future events to be fixed in advance 4 with certainty. 50.5.17 Sdr Ajeet Singh (1485) suggested for dates for amrit sanchaar be fixed in advance to enable the sanggat to prepare. 50.5.18 Jathedar Informed members that SNSM has a prospective tenant for the hostel. The existing occupiers have been given notices to move out. Extensions have been granted. 50.5.19 Sdr Santokh Singh requested for the existing occupiers to be allowed to rent the hostel. 50.5.20 Serjit Singh (2420) said that the purpose of the hostel is to serve the community. Cites poor management. 1st Floor used for storage. 50.5.21 Jathedar explained that a lot of money spent on maintaining the hostel. The hostel is in poor condition and requires substantial refurbishment. The party seeking to rent the hostel will refurbish the hostel at their expense. Also informed that 4 separate notices to vacate have been given to the occupiers i.e. in November 2015, February 2016, just after Vaisakhi and after the Melaka Barsi. 50.5.22 Sdr Amarjit Singh (0192) explained that SNSM does not have the resources to manage the hostel. The original purpose of renting out to students is no longer there as there is plenty of alternative accommodation due to the development of Brickfields and the poor condition of the hostel. 50.5.23 Sdr Boghar Singh (5392) said that SNSM is too lenient. There are occupiers with 6 months rental in arrears. 50.5.24 Sdr Amarjit Singh (0192) explained that the prospective tenant is willing to assume the cost of refurbishment and rent the hostel at RM7,000.00. If SNSM is willing to refurbish the hostel, the prospective tenant is willing to rent the premises for RM12,000.00 50.5.25 Sdr Balvinder Singh (2303) suggested that a committee be formed to look into this matter and proposes that Sdr Baldave Singh (0048) be appointed to lead the committee. 50.5.26 Sdr Balvinder Singh’s proposal is accepted by the floor and Sdr Baldave Singh was given 3 months w.e.f. 14 August 2016 to complete report to be submitted to the Exco for further action. 50.5.27 Sdr Malkith Singh (0198) said that having annual Samelan at KKB should have been done after undertaking a feasibility study and proper planning. The land committee was forced to build bathrooms which are not part of the master plan for the project. The annual samelan is supposed to generate income and excess funds. However, SNSM has defaulted on payments and still has debtors for services provided for the annual samelan. 50.5.28 Jathedar explained that the annual samelan was held after discussion with 5 senior members. The annual samelan had a surplus of RM140,000.00. 50.5.29 Sdr Sukhindarpal Singh (1801) admitted to initial scepticism but found the experience a positive one. 50.5.30 Sdr Malkith Singh (0198) asked why did cheques issued by SNSM were dishonoured causing SNSM’s bank account to be closed by the bank if the annual samelan had indeed made a profit. 50.5.31 Jathedar explained that lack of monitoring caused for the cheques to be dishonoured. Jathedar apologised to members. 50.5.32 Manmohan Singh (047) said that the cost of having the annual samelan in KKB will be less in the future as a lot of the basic infrastructure is already there. 50.5.33 Paramjeet Singh (0407) praised the outgoing committee for the courage and foresight to have the annual samelan in KKB, Many lessons were learnt and SNSM will learn from the experience and be better. 50.5.34 Habajan Singh (2199) was hesitant when the idea of having the annual samelan in KKB was first mooted but found the results amazing. 50.5.35 Master Piritam Singh (0012) said that there should be no thinking required on having the annual samelan at KKB. Masterji said that the Jathedar must have our support in good times and bad. 50.5.36 Charanjit Singh (2125) suggested that massive damage was done to SNSM when Asia Samachar published a report on the financial difficulties faced by SNSM. 50.5.37 Datuk Suret Singh (748) reminded members that the decision to have the annual samelan at KKB was made unanimously by the members present at the previous AGM. 50.5.38 Sdr Jagdave Singh (2970) said that the annual samelan is a core activity. Congratulates the members and team for having the samelan at KKB as that was the primary reason for the purchase of the land. Members must admit that certain mistakes were made. We can then learn and improve in the future. 50.5.39 Sdr Ajeet Singh (1485) suggested that the Holla Mohalla Games should cater for athletes beyond 21 years of age. 50.5.40 Manmohan Singh (047) suggested that related sports bodies be informed of the Holla Mohalla Games so that they can send scouts. 50.5.41 Jathedar informed members that scouts do attend the event. 50.5.42 Sdr Sukhindarpal Singh (1801) records members appreciation for Sdr Sarjit Singh and his wife for their tireless and passionate sewa at KKB.