36th Association of Seventh-day Adventist Librarians Conference 36th ASDAL Conference Information Literacy: Librarians as Agents of Transformation Orlando, Florida June 20-23, 2016 1 Blank page second page after cover—begin program on next page 2 36th Association of Seventh-day Adventist Librarians Conference Information Literacy: Librarians as Agents of Transformation Adventist University of Health Sciences Orlando, Florida June 20-23, 2016 ASDAL Executive Committee President: Grace Carr-Benjamin | Ross University, School of Veterinary Medicine President-elect: Terry Robertson | Andrews University Past President: Lori Curtis | Loma Linda University Secretary: Jeannette Wetmore (2014-2016) | Union College Treasurer: Sarah Kimakwa (2014-2017) | Andrews University ASDAL Action Editor: Chelsi Cannon (2014-2016) | La Sierra University Conference Program President Elect: Grace Carr-Benjamin Vice Program Chair: Terry Robertson Adventist Resource Section: Jim Ford Local Arrangements Committee Chair: Deanna Flores Jennifer Alleyne Troy Dicks Sylvia Dominguez Becky Fisher Mary Rickelman Neal Smith 3 WELCOME President’s Message “Librarians are the coolest people out there doing the hardest job out there on the frontlines. And every time I get to encounter or work with librarians, I'm always im- pressed by their sheer awesomeness.” ― Neil Gaiman President, Grace Carr-Benjamin I would like to personally welcome you AWESOME People to the Association of Seventh-day Adventist Librarians (ASDAL) 36th Conference, and in particular, to the sunshine state of Florida, and even more excitedly to the amusement mecca of North America, Orlando! ASDAL was established to engender and promote communication and partnership between Seventh-day Adventist Librarians and to highlight some of the great work that is being done on the various campuses from which you come. It is an exciting time to be a librarian, information professional. With new and emerging technologies, information can be made accessible to our customers in the formats they desire and with little delay. The theme, “Information Literacy: Librarians as Agents of Transformation,” is so crucial to our very existence, which is to provide greater information access and dissemination. Once we are able get our patrons to a reasonable level of information literacy, our jobs will become much easier. The more information literate a person becomes, the better decisions they make. The year 2015 was wrought with many challenges, setbacks, heartbreaks and sorrow, but thanks be to God we are all here. We have lost some loved ones from among our ranks and members have lost loved ones that were very close to them; we pray that God will hold you up and give you strength to cope. As president, working with the executive committee, I have managed to put in place some long overdue structures, such as the ability to register and pay your fees online. I wish to thank our treasurer for the hard work and efforts in making this a reality. Each person who will present has spent a considerable amount of time in preparing, so I en- courage you to make the most of each presentation. I trust as we make new friends and expe- rience the tours, that indeed ASDAL 2016 will be a memorable one. Have a great conference ALL! 4 36th Association of Seventh-day Adventist Librarians Conference WELCOME President, David Greenlaw Dear Conference Attendees: It is my pleasure to welcome you to our beautiful campus here at Adventist University of Health Sciences (ADU), and to our extraordinary clinical partner next door – Florida Hospi- tal. Together we develop skilled healthcare professionals who live the healing values of Christ; thus, extending His healing ministry to the communities we serve. This close collaboration between Adventist institutions, like ADU enjoys with Florida Hospi- tal, and the benefits it brings, is similar to what you hope to achieve at this year’s 36 th an- nual conference for the Association of Seventh-day Adventist Librarians. As you come together to share best practices and to advance your profession, it is my prayer that the presence of Christ will join you in a way that brings a special blessing to your proceedings. Dr. David Greenlaw President, Adventist University of Health Sciences 5 WELCOME Local Arrangements Committee Back row, Neal Smith, Troy Dicks, Sylvia Dominguez Deanna Flores Front row, Mary Rickelman, Becky Fisher, Jenny Alleyne As members of the 2016 ASDAL Local Arrangements Committee, the R. A. Williams Library team welcomes you to the 36th annual ASDAL Conference. It has been our pleasure to be a part of dreaming, planning, and collaborating to create a successful conference that will be of value to all attendees. As you immerse yourself in the ASDAL Conference experience, may you feel connected, inspired, enlightened, encouraged, motivated, and refreshed. We appreciate the opportunity to serve the ASDAL membership and wish you a wonderful week in Orlando. Blessings to all, 2016 ASDAL Site Committee 6 36th Association of Seventh-day Adventist Librarians Conference Insert TAB page Here with heading PROGRAM 7 PROGRAM AT A GLANCE 6/19 6/20 6/21 6/22 6/ 23 8 36th Association of Seventh-day Adventist Librarians Conference PROGRAM Sunday, June 19 –Monday, June 20 Sunday, June 19 6:00 - 8:00 Registration, Meet and Greet, Poster Session, Cuban dinner buffet. Monday, June 20 7:30 – 8:00 Registration 8:00 – 8:20 Worship: Stan Dobias, Vice Chair and faculty of Health and Biomedical Sciences 8:20 – 8:30 Welcome: Deanna Flores, Chair Local Arrangements Committee Grace Carr-Benjmain, ASDAL President Terry Robertson, ASDAL President Elect 8:30 – 9:15 Todd Chobotar, Florida Hospital Mission Development Office: “The History of Adventist Healthcare and Florida Hospital” 9:15 – 10:00 Sabrina Riley: “The Adventist Medical Cadet Corps” The Seventh-day Adventist Medical Cadet Corps is a unique program in the history of religious conscientious objection to combat military service. But it is a story which is quickly being forgotten in an era of volunteer armed forces in many countries and options for alternative service in others. Riley is in the midst of a project to preserve MCC founder Everett Dick’s extensive papers related to his leadership of the program and housed at Union College , to survey resources available in other repositories, and to share this significant story with a new generation. 10:00 – 10:30 BREAK WITH VENDORS 10:30 – 11:00 Kenrie Hylton: “Digitization Workflow Model and Software Interoperability” A system for scanning documents, including establishing appropriate metadata to capture to facilitate proper digital storage. Presentation will provide a walkthrough of a digitization workflow that has been optimized and present plans for further improvements to the model through the use of software solutions. 11:00 – 11:30 Benjamin Baker: “The Encyclopedia of Seventh-day Adventists” Baker will provide an overview of the Encyclopedia project and share ways in which Adventist librarians and ASDAL will have an integral role in its success. 9 PROGRAM Monday, June 20 11:30 – 1:00 LUNCH on your own. Seating available at the Creation Conference Center room C. 1:00 – 1:40 Adorée K. Hatton: “Ephemeral to Enduring: The Role of Archival Software in a Digital World” Why is archiving transient material important? What does this mean to a small archives department? It is becoming increasingly important to use new and developing archival software to manage both born-digital collections and traditional collections. This presentation will introduce Collective Access soft ware, and discuss how our department chose it and implemented it. 1:40 – 2:15 Jim Ford: “Born Digital and Becoming Digital: Issues in Modern Adventist Resources” As we advance into the digital century, more and more Adventist resource are available in digital format. Also, many of us are working to create digital files of material from pre-digital days. What to make of all of this? What should we be thinking about? 2:15 – 2:30 BREAK 2:30 – 3:15 Roy Kline: “Do We Really Need a Record Retention Schedule? In Any Event, How Difficult Could It Possibly Be to Devise One?” Reasons for devising and implementing a Record Retention Schedule within your organization and how to galvanize support for same. Components touched on include strategic issues, data gathering, structuring your Retention Schedule, record series development, and factors to evaluate for determining retention periods. Finally, your Retention Schedule is in place and now you’re done - or are you? What you’ll need to do after the schedule is in place. Lessons learned from going through the entire process. 3:15 – 3:45 Lori N. Curtis: “Do We Need Another Form?” To be an archivist, must one love to create and use forms? Probably not -- but it doesn’t hurt. This presentation will highlight some of the forms that we in the Department of Archives and Special Collections at Loma Linda University have created and found useful in the day-to-day organization and running of the department. The staff (and by that I mostly mean me) have become quite adept at creating fillable and distributable forms via Adobe Acrobat Professional. Experiences and examples will be shared. Forms from other Adventist institutions will be available for perusal. 10 36th Association of Seventh-day Adventist Librarians Conference PROGRAM Monday, June 20 3:45 – 4:00 BREAK 4:00 – 4:30 ARS Business Session and Updates 4:30 – 5:00 ARMS Business Session 5:30– 8:00 SDAPI-Seventh-day Adventist Periodical Index Committee Meetingto be held at the Comfort Suites Rollins Room - Supper provided 6:00 –8:00 Dine around-Shuttle departs from Comfort Suites to Ivanhoe Village Main Street 11 PROGRAM Tuesday, June 21 8:00 – 8:30 Worship: Lonnie Mixon, ADU Vice President, Marketing 8:30 – 10:00 Keynote: Ross and Nichole Martin, Seminole State College: “Would You Watch It? Creating Effective and Engaging Video Tutorials” Video tutorials have emerged as a common method to convey our information literacy goals to both on and off campus students.