Handbook 2020-2021 CONSTITUTION, DIRECTORY, BYLAWS, REGULATIONS, AWARDS AND HISTORY As amended to September 19, 2020 BC Hockey Handbook 2020-2021 MESSAGE FROM THE CHAIR OF THE BOARD I want to acknowledge we are on the unceded and traditional territories of many Indigenous people throughout BC and Yukon. BC Hockey honours the traditional lands and homelands of all Indigenous peoples and communities across Canada, including First Nations, Inuit and Métis I’d also like to recognize all BC Hockey’s life members and thank them for their tireless dedication to all who play our great game. In the Spring of 2020, we were forced to pause hockey because of the COVID-19 Chair of the Board pandemic. At the same time the BC Bill Greene Hockey Board of Directors recognized there was a need for a significant reset and change in the operation of BC Hockey moving into the future. This change meant a complete re-evaluating of our current practices, with the common goal of improving our organization. From the information you provided to the Board of Directors we began rebuilding our organization from the ground up. Much work has been done and we still have more work to do. The Board has reached out to many stakeholders that included Minor Hockey Associations, Builders, and Life Members to help guide us into what we refer to as the “New BC Hockey”. COVID-19 forced changes to all aspects of life and hockey was no exception. Never in the history of our organization have we been forced to deal with a pandemic. Your Board of Directors accepted the challenges and worked even harder to ensure we could return to hockey safely and as quickly as possible. I want to recognize all of our players and volunteers who in the past and currently work so unselfishly to make our game great and BC Hockey one of the top sport organizations in Canada. Receiving emails and videos from players talking about their experiences, commitment, and support for programming in many areas of the Branch was meaningful and helpful in charting our new course. i 2020-2021 BC Hockey Handbook Our office staff has been forced to work harder than ever before to ensure the experience for all is positive and meaningful. Together we are forging ahead and doing things we have never done before. This is only possible largely because of the quality of the people who work with us to keep our game great . We have already seen and experienced first-hand how working together advances the cause for all of our members. Let’s keep this momentum moving us forward and keep in mind that investing together for the youth of our Branch will help improve our society as a whole in the future. I am humbled to have had the support from all of you over the past number of years and I am excited about what will come next. The new BC Hockey promises to be an organization that is full of common sense and strives to provide hockey to all areas of our Branch. Thank you for all you do, and I look forward to meeting with all of you when it is safe to do so. Take care of each other, be kind to one another, knowing we will all get through this unprecedented time soon. Best wishes and the very best of luck to all of our Hockey Associations everywhere. ii MISSION: Lead, Develop and Promote Positive Lifelong Hockey Experiences 1 2020-2021 BC Hockey Handbook 2020-2021 Board of Directors BILL GREENE BILL GREENE CHUCK CAMPBELL ANITA COTE Chair of the Board ANDREWBILL GREENE JAKUBEIT MELANIE JUE JOHN MACMILLAN BILLNEIL GREENEMCNABB STEPHANIEBILL GREENE WHITE GRANTBILL ZIMMERMANGREENE 2 BC Hockey Table of Contents 2020-2021 BC Hockey Constitution, Bylaws and Regulations Important Dates. .10 BC Hockey Operations and Programs ......................14 BC Hockey Honourary President. 16 BC Hockey Honourary Life Members .......................16 Location of Annual Meetings ..............................17 BC Hockey Constitution. 18 Section One - Bylaws Bylaw One – Overview Definitions ............................................20 Definitions in the Act ....................................21 Interpretation ..........................................21 Conflict with Act or Regulations. .21 Custody and Use of Seal. 22 Inspection of Records ...................................22 Official Rules of Order ...................................22 Bylaw Two – Membership Members Classes ......................................23 Members .............................................23 Members’ Rights .......................................24 Member Obligations ....................................25 Amateur Hockey Associations .............................26 Amateur District Hockey Associations .......................26 Associate Members .....................................26 Life Members ..........................................27 Members in Good Standing. 28 Membership Year. 28 Discipline and Suspension ...............................28 Expulsion. 29 Termination ...........................................29 Bylaw Three – Registered Participants Discipline and Suspension ...............................30 3 2020-2021 BC Hockey Table of Contents Bylaw Four – Meetings General Provisions .....................................32 Notice of Meetings ......................................32 Quorum ..............................................33 Annual General Meeting .................................33 Voting. 34 Amendments to the Constitution, Bylaws and Regulations .......35 Bylaw Five – Board of Directors Role .................................................37 Composition and Eligibility. 37 Board Meetings ........................................38 Duties and Responsibilities of Directors .....................39 Duties and Responsibilities of the Chair .....................40 Duties and Responsibilities of the Board .....................41 Terms of Office ........................................42 Nominations. 43 Election of the Chair ....................................43 Election of Directors ....................................44 Appointed Director ......................................45 Board Vacancies .......................................45 Removal of a Director ...................................46 Suspension of a Director .................................46 Filling a Board Vacancy. .46 Bylaw Six – Chief Executive Officer Duties and Responsibilities. 48 Bylaw Seven – Committees, Work Groups and Task Groups Standing Committees ...................................50 Conduct Committee .....................................50 Finance Committee .....................................51 Governance Committee. 51 Human Resources Committee ............................51 Nominating Committee ..................................51 Risk Management Committee .............................52 4 BC Hockey Table of Contents 2020-2021 Work Groups and Task Groups ............................52 Divisional Committees. 52 Adult Male Committee ...................................53 Female Committee .....................................54 Junior Committee ......................................54 Minor Committee. 54 Program Advisory Groups and Delivery Groups ...............54 Coaching Advisory Group and Delivery Group ................55 Female Program of Excellence Advisory Group and Delivery Group .....................................55 Hockey Development Advisory Group. 56 Female U18AAA Advisory Group and Delivery Group ..........56 Male Program of Excellence Advisory Group and Delivery Group . 56 Male U18AAA Program Advisory Group and Delivery Group .....57 Officiating Advisory Group and Delivery Groups ...............57 Player Development Advisory Group and Delivery Group .......58 Safety Advisory Group ...................................58 School Programming Advisory Group. 58 Participant Disclosure ...................................58 Bylaw Eight – Dispute Resolution Negotiation and Mediation ................................59 Appeal Committee ......................................59 Court Proceedings ......................................61 Bylaw Nine – Financial Fiscal Year. .62 Signing Officers ........................................62 Auditor. 62 Budget and Financial Documents ..........................62 Borrowing ............................................63 Electronic Fund Transfers ................................63 Directors’ Remuneration .................................63 Bylaw Ten – General Application ............................................65 5 2020-2021 BC Hockey Table of Contents Indemnity .............................................65 Rights ...............................................65 Unforeseen Circumstances ...............................66 Liquidation and Dissolution ...............................66 Section Two - Regulations Regulation One – Membership Membership Requirements ...............................68 Registration ...........................................68 New Applications for Membership, Relocation or Reclassification ......................................69 Associate Members .....................................71 Regulation Two – Registration Residential Qualifications ................................72 Residential Waiver ......................................72 Player Age Restrictions ..................................72 Affiliation of Minor Hockey Players .........................73 Variations for the Female Player Development Model ..........73 Registration of Teams ...................................74 Amateur Hockey .......................................76 Regulation Three – Team Officials Team Official Qualifications