MEETING OF THE Clutha District Council Thursday, 10 December October 2020 Commencing at 1.30pm At the Council Chambers 1 Rosebank Terrace BALCLUTHA CLUTHA DISTRICT COUNCIL Notice is hereby given that a Meeting of the Clutha District Council will be held at the Council Chambers, 1 Rosebank Terrace, Balclutha on Thursday, 10 December 2020, commencing at 1.30pm. Steve Hill CHIEF EXECUTIVE OFFICER Committee Members Mayor: Bryan Cadogan Councillor Dane Catherwood Councillor Michele Kennedy Councillor Stewart Cowie Councillor Alison Ludemann Councillor Wayne Felts Councillor Ken Payne Councillor Gaynor Finch Councillor Carol Sutherland Councillor Mel Foster Councillor Jo-Anne Thomson Councillor Bruce Graham Councillor Bruce Vollweiler Councillor John Herbert Councillor Selwyn Wilkinson CLUTHA DISTRICT COUNCIL Thursday, 10 December 2020 APOLOGIES DECLARATIONS OF INTEREST PUBLIC FORUM DEPUTATIONS Page Title Item # Bronson Blackbourn Report – TUIA Programme 2020 (For Council’s Information) 1 6 The CDC participant in the TUIA mentoring programme for 2020, will provide Council with an update on his learnings. Water Supply Fluoridation Reinstatement (For Council’s Decision) 2 7 Report seeking Council’s decision regarding the reintroduction of fluoride in the townships of Balclutha, Milton, Kaitangata and Tapanui. Clutha Development Quarterly Report (For Council’s Information) 3 23 This report presents Clutha Development’s report for the period 1 July to 30 November 2020. Our Place Kaitangata Consultation and Engagement Strategy (For Council’s Decision) 4 36 Report seeking Council’s decision regarding Our Place Kaitangata. LGFA Guarantor Accession Report (For Council’s Decision) 5 50 Report seeking Council’s decisions regarding the LGFA Guarantor Accession Report. Te Kāhu Ridge Road Naming 6 54 (For Council’s Decision) Report seeking Council’s decision regarding allocating a name to the road. Freedom Camping Policy and Bylaw 7 57 (For Council’s Decision) Clutha District Council – 10 December 2020 Report seeking Council’s decision regarding the Freedom Camping Policy and Bylaw. Request to Purchase 2 Additional Burial Plots (For Council’s Decision) 8 114 Report seeking Council’s decision on a request by the Merrett Family to purchase 2 additional burial plots at the Clutha District Council cemetery. Road Legalisation and Road Stopping – Wangaloa Road (For Council’s Decision) 9 117 Report seeking Council’s decision on the “Road Legalisation and Road Stopping – Wangaloa Road” report. Capital Projects Update (For Council’s Decision) 10 121 Report seeking Council to receives the Capital Projects Update report and approves the following changes to the current 2020/21 Approved Budgets: Kaitangata Build (For Council’s Decision) 11 127 Report seeking Council’s decision regarding purchasing a further 10 sections in Kaitangata to support the KaiBuild initiative. Regulatory and Policy Committee Recommendations (For Council’s Decision) 12 137 Report seeking Council ‘s decision that the Draft Policy on Gambling Venues be approved for public consultation with the “Sinking Lid” option. Risk and Assurance Committee Recommendation (For Council’s Decision) 13 138 Report seeking Council’s decision regarding the Risk & Assurance Committee’s Recommendation on the Internal Borrowing Rate report. Confirmation of Council Minutes 14 140 (For Council’s Confirmation) Minutes of the Council Meeting held on 29 October 2020. Service Delivery Committee Minutes (For Council’s Confirmation) 15 150 Minutes of the Service Delivery Committee meeting held 26 November 2020. Regulatory and Policy Committee Minutes 16 154 (For Council’s Confirmation) Clutha District Council – 10 December 2020 Minutes of the Regulatory and Policy Committee meeting held 26 November 2020. Corporate and Property Minutes (For Council’s Confirmation) 17 158 Minutes of the Corporate and Property meeting held 26 November 2020. West Otago Community Board Minutes (For Council’s Information) 18 160 Unconfirmed minutes of the meeting of the West Otago Community Board held 11 November 2020. Lawrence/Tuapeka Community Board Minutes (For Council’s Information) 19 166 Unconfirmed minutes of the meeting of the Lawrence/Tuapeka Community Board held 11 November 2020. Risk & Assurance Minutes (For Council’s Information) 20 172 Unconfirmed minutes of the Risk & Assurance Committee meeting held 26 November 2020 Youth Council Minutes (For Council’s Information) 21 178 Unconfirmed minutes of the Youth Council Meeting held 30 October 2020. Project Progress Reporting (For Council’s Information) 22 183 Report provides an update of project progress for the period ending 30 November 2020. Mayoral Report 23 192 (For Council’s Information) Chief Executives Report 24 196 (For Council’s Information) Documents for Consent and Seal 25 202 (For Councils’s Confirmation) Reasons to move into Public Excluded 26 204 (For Council’s Decision) Clutha District Council – 10 December 2020 6 Clutha District Council Item for INFORMATION Report Bronson Blackbourn Report – TUIA Programme 2020 Meeting Date 10 December 2020 Item Number 1 Prepared By Justine Barrie, Assistant to the Mayor File Reference 492279 REPORT SUMMARY Bronson Blackbourn has been Clutha District Council’s participant in the TUIA mentoring programme for 2020. Bronson is going to provide council with an update on his learnings from participating in the programme. RECOMMENDATIONS 1. That Council receives the ‘Bronson Blackbourn Report - TUIA Programme 2020’. Clutha District Council – 10 December 2020 Bronson Blackbourn TUIA 2020 7 Clutha District Council Item for DECISION Report Water Supply Fluoridation Reinstatement Meeting Date 10 December 2020 Item Number 2 Prepared By Jules Witt – Group Manager Service Delivery File Reference 501884 REPORT SUMMARY This report provides information for Council to consider the reintroduction of Fluoridation in the townships of Balclutha, Milton, Kaitangata and Tapanui. RECOMMENDATIONS 1 That Council receives the ‘Water Supply Fluoridation Reinstatement’ report. 2 That Council approve a budget of $352,000+GST for the reintroduction of fluoride in the townships of Balclutha, Milton, Kaitangata and Tapanui to be funded from a loan and notes that increased operating costs of approximately $57,000+GST per annum also be included in budgets. or That Council do not approve the reintroduction of fluoride in the townships of Balclutha, Milton Kaitangata and Tapanui and that this issue is highlighted for community consultation and work programme in the 2021-31 Long Term Plan. REPORT 1 Background The water supply of Balclutha has been fluoridated previously for many years. The townships of Milton, Kaitangata and Tapanui were fluoridated from 2010 after referenda in each community in 2007 showed a majority of customers supported fluoridation in those areas. These three systems were supported by grants from the Ministry of Health (MoH) in the order of $40,000 to $50,000. The 2007 referenda results are listed below: Tapanui 51% Yes (194 votes) 49% No (185 votes) Clutha District Council – 10 December 2020 Water Supply Fluoridation Reinstatement 8 Milton 63% Yes (748 votes) 37% No (436 votes) Kaitangata 61% Yes (208 votes) 39% No (133 votes) The agreement with the MoH required Council to fluoridate for a minimum of 10 years or a pro-rata repayment may be required. The saturator equipment supplied by the Ministry of Health failed in approximately 2017 and replacement equipment was purchased so fluoridation could continue. As the original equipment had failed and Council had reinstated this at our cost, we are of the opinion that our obligations under the original agreement have been met. Citycare Water commenced our Three Waters Operations and Maintenance Contract on 1 July 2019. After operating these systems for several months, they identified that the systems were not up to an appropriate standard in regard to current health and safety standards. They ceased fluoridation in October 2019 and removed the equipment and stripped the dosing rooms and removed all powdered fluoride. The equipment was rendered unusable as part of the removal and clean-up process. The equipment was assessed by a supplier in Christchurch and they confirmed that it was no longer able to be used. Initial discussions to replace the fluoride equipment were held with Citycare Water and initial estimates to reinstate fluoridation at the four sites were $1.2 million to $1.4 million. This was considered not economic for the scale of these sites with other significant compliance work on the horizon for Council. Due to the significant cost, options for lower cost systems were explored with Citycare and another supplier – Filtec. This has included visits to other sites and discussions with Citycare Water regarding the design and operation of new fluoridation systems. These discussions have highlighted some concerns, but these are expected to be able to be resolved with the equipment supplier and Citycare prior to installation. Powdered fluoridation systems are in operation across New Zealand and are considered to be operating safely. Both Dunedin and Invercargill City Councils use powdered fluoridation systems. The intention of this report is not to debate the merits of fluoridation as this had already been considered by Council when fluoridation was originally introduced. However, as this has been a contentious and publicised issue in other areas of New Zealand information on fluoridation has been gathered from those who have recently been in contact with Council about this issue – both