Fleet Utilization Analysis Informational Presentation for Ways & Means Committee June 7, 2018 1 Overview • Each department completed a review and analysis of its existing vehicles and use of these vehicles • Fleet Replacement Policy documents were reviewed and some modifications noted for consideration • Staff will present information for each department’s vehicles along with a “show and tell” tour of some of the vehicles to understand the various systems, vehicle differences, and challenges for maintenance 2 Presentations • Part 1- Administration, Planning & Development, Fire Department, and Police Department • Part 2- Parks & Recreation and Public Works 3 Historical Information 2013 2018 • Per state audit, no fleet • Fleet policy utilized to policy existed evaluate most vehicles • No justification for except FD- ambulances vehicle allowances to and pumper trucks CA and Asst. CA • Vehicle allowances • No fuel logs/records of eliminated fuel use • Fuelman program used 4 Historical Information • In 2013, audit stated that there were 55 fleet vehicles of which 19 were specialized and 36 were non- specialized • Non-specialized vehicles could be cars, trucks, etc. not utilized for a specific purpose versus a specialized vehicle such as an ambulance is used to treat and transport people experiencing emergency conditions 5 Administration • One vehicle designated to this department- 2013 Ford Fusion Hybrid • Utilized by City Administrator 6 Planning & Development • Three vehicles designated to this department • In 2013, there were 3 vehicles in this department- 1998 Ford Crown Victoria, 2000 Crown Victoria, and 2005 Ford Explorer • In 2018, there are 3 vehicles in this department- 2015 Ford Focus, 2015 Ford Focus, and 2016 Ford Focus • Utilized mainly by inspectors for site visits, meetings, code enforcement, etc. 7 Fire Department • Seven vehicles designated to this department excluding boats/trailer • In 2013, there were 3 Ford Explorers (2005, 2010, and 2010 model years), 2 ambulances, and 2 fire trucks • In 2018, there are 3 Ford Explorers (2005, 2010, and 2010 model years), 2 ambulances, and 2 fire trucks • Future replacement of 2002 Pierce Pumper Truck (in 2022), 2004 Medtec Ambulance (in 2019), and two Ford Explorers (in 2019) 8 Police Department • 14 vehicles designated in this department • In 2013, there were 15 vehicles • In 2018, there are 14 vehicles; no replacement of totaled PD vehicle 1234 • Of 8 patrol vehicles- 2 scheduled for replacement in 2019 and 2 scheduled for replacement in 2020 • Of 3 detective vehicles- 2011 Dodge Charger and 2012 Dodge Charger are overdue replacements • Of 3 other vehicles (2 admin & 1 training officer)- Chief ’s SUV scheduled for replacement in 2020 9 Parks & Recreation • 8 vehicles designated in this department- 6 in Parks; 2 in Recreation (2015 Chevy Equinox & 2016 Ford Magicbus) • In 2013, there were 8 vehicles in Parks & 2 vehicles in Recreation • In 2018, Parks’ fleet reduced to 6 vehicles due to the elimination of a 1999 Dodge van and 2010 Vantage electric truck; Recreation’s fleet replaced 2 vehicles • Truck #61- 2007 Ford F150- replacement needed • Lack of truck specified to haul Bandwagon to special events; utilization of PW vehicle limited to Truck #56 10 Public Works • 19 vehicles designated in this department • In 2013, there were 3 PW- Sewer Dept. vehicles, 18 general PW vehicles, and 4 PW- Sanitation Dept. vehicles for a total of 25 vehicles • In 2018, the department started with 21 vehicles; 2 vehicles were sold due to extensive repair needs, safety issues, and lack of replacement parts • Truck 67- 1998 Ford bucket truck sold for $11,800 • Truck 73- 2002 GMC one-ton truck sold for $4,510 11 QUESTIONS? • Consideration of future vehicle replacements • Maintenance challenges with fleet age and use • Investigation into existing vehicles and potential repurpose & utility improvement to meet multiple needs of departments 12.