Page 1 of 121 TTEENNDDEERR DDOOCCUUMMEENNTT (NIT No. : RGNUL/CMW/4 Dated: 08/03/2016 Furnishing for 1000 Seater Auditorium with Supplying Installations Testing & Commissioning (SITC) of Audio Visual System, Stage/General Lighting &, Acoustic Treatment Works etc. at RGNUL Punjab at Patiala VOLUME – I (Construction and Maintenance Wing) Rajiv Gandhi National University of Law, Punjab, Patiala ARCHITECT/ CONSULTANTS: M/s Kothari Associates Pvt. Ltd. G – 65, Connaught Circus, New Delhi 110001 011 23325040, 011 23324598, Fax: 011 23712001 SERVICE CONSULTANT M/s MAPLE CONSULTANTS New Delhi, Ph. No. 9650390211 Email: [email protected] CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 2 of 121 RGNUL, PUNJAB (Construction and Maintenance Wing) TTTEEENNNDDDEEERRR DDDOOOCCCUUUMMMEEENNNTTT TTTEEENNNDDDEEERRR NNNOOO... ::: RRRGGGNNNUUULLL///CCCMMMWWW/// 999666 NAME OF WORK ::: Furnishing for 1000 Seater Auditorium with (SITC) of Audio Visual System, Stage/General Lighting &, Acoustic Treatment Works etc. at RGNUL Punjab at Patiala TIME LIMIT ::: 4 MONTHS EARNEST MONEY ::: Rs 100000.00 LAC LAST DATE AND TIME OF RECEIPT ::: 31/03/2016 (UPTO 11:00 A.M.) OF TENDERS DATE AND TIME OF OPENING OF ::: 01/04/2016 (AT 11:30 A.M.) TENDERS ( TECHNICAL BID) COST OF TENDER ::: Rs. 10000/- PROCESSING FEE ::: RS. 5750/- DATE AND TIME OF OPENING OF ::: 05/04/2016 (AT 11:00 A.M.) TENDERS ( FINANCIAL BID) CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 3 of 121 ******CCCOOONNNTTTEEENNNTTTSSS****** 59-8259-82 NOTICE INVITING TENDERS ------------------------------------------------------------------------------------------------4-7 INSTRUCTIONS TO BIDDERS ----------------------------------------------------------------------------------------------8-24 QUALIFICATION INFORMATION -----------------------------------------------------------------------------------------25-28 SPECIAL CONDITIONS OF CONTRACT --------------------------------------------------------------------------------29-36 TECHNICAL SPECIFICATION OF CONTRACT------------------------------------------------------------------------37-73 FORM FOR SECUTITY & PERFORMANCE OF BANK GUARANTEE----------------------------------------- 74-85 DRAWINGS (5 DRAWINGS FOR BIDDING ATTACHED IN SEPARATE FOLDER)------------------------- 86 CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 4 of 121 (NOTICE INVITING TENDER) CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 5 of 121 E-TENDER NOTICE NIT No. 004/RGNUL DATED 08.03.2016 RGNUL invites item rate tenders from Registered Companies, Vendors of the company/Integrators & approved Government contractors particularly in this field, fulfilling the qualifying criteria as per bidding documents, on a two bid system for the following work:- Name of work Bid Tender Tender Period of Security Proces-sing form fee completion (Rs.) Fee (Rs.) (Rs.) 1 2 3 4 5 Furnishing for 1000 Seater 1000000/- 5750/- 10000/- 04 Auditorium with (SITC) of Audio Months Visual System, Stage/General Lighting &, Acoustic Treatment Works etc. at RGNUL Punjab at Patiala Schedule of Tenders Availability of Last date of Date and time of Date and time of opening Tenders online for Submission for opening of of Financial Bids Bidding Online Bids Technical Bids From 11.03.16 31.03.16 01.04.16 at 05.04.16 11.00 AM to Up to 11.30 AM 11.00 AM 31.03.16 12.00 AM Up to 11:00 AM The detailed DNIT and other terms & conditions duly uploaded can be accessed online www.etender.punjabgovt.gov.in and https://www.rgnul.ac.in/tender.aspx?page=50 site. Apart from this the same can be seen in this office on any working day between 9.00 A.M to 5.00 P.M. REGISTRAR CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 6 of 121 E‐TENDER NOTICE NIT No. 004/RGNUL DATED 08.03.2016 RGNUL invites item rate tenders from Registered Companies, Vendors of the company/Integrators & approved Government contractors particularly in this field, fulfilling the qualifying criteria as per bidding documents, on a two bid system for the following work:- Name of work Bid Tender Proces- Tender Period of Security sing Fee (Rs.) form fee completion (Rs.) (Rs.) 1 2 3 4 5 Furnishing for 1000 Seater Auditorium with (SITC) 1000000/- 5750/- 10000/- 04 of Audio Visual System, Stage/General Lighting &, Months Acoustic Treatment Works etc. at RGNUL Punjab at Patiala Schedule of Tenders Availability of Tenders Last date of Submission Date and time of opening Date and time of opening of online for Bidding for Online Bids of Financial Bids Technical Bids From 11.03.16 31.03.16 01.04.16 at 05.04.16 11.00 AM to Up to 11.30 AM 11.00 AM 31.03.16 12.00 AM Up to 11:00 AM Terms & Conditions:- 1. It is mandatory for the interested bidders/ contractors to get themselves registered with www.etender.punjabgovt.gov.in & get User Id, password & Class-III Digital signatures for participating in this E-tendering process. The Tender documents shall be purchased, accessed, filled and submitted online from the site as mentioned above (www.etender.punjabgovt.gov.in). 2. The processing fees, earnest money & tender form fee shall have to be deposited online. For any query regarding this online deposition; PICTCL Numbers:- 092572-09340, 0172-3934667 may be contacted. 3. For any clarification regarding E-tendering process please contact Mr. Pavitar Singh 081466- 99866. 4. The detailed DNIT and other terms & conditions duly uploaded can be accessed online www.etender.punjabgovt.gov.in and https://www.rgnul.ac.in/tender.aspx?page=50 site. 5. Apart from this the same can be seen in this office on any working day between 9.00 A.M to 5.00 P.M 6. Pre Bidding conference shall be held in the office of the undersigned on 21.03.2016 at 2:30 P.M. Queries / Suggestions in this regard should reach latest by 18.03.2016 up to 11.00 am either through registered post or email [email protected] . No query after this date shall be entertained. The university reserves the right to accept or reject the quarry / suggestion. 7. The conditional tenders contrary to DNIT will not be accepted. 8. The Tender of any bidder or all the bidders can be rejected on the recommendations of the committee or due to any administrative grounds without assigning any reason. CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 7 of 121 9. The bidder should keep checking the website for any Agenda/ Corrigenda in the notice/ bidding document till the last date of submission for online Bids. 10. The bidder should be Registered contracting firms under companies Act 1956, 11. Bidders / contracting firms should have completed only in their own name & style, similar work of Auditorium/works not less than 600 sitting capacity, and out of the followings during the last five years: One similar work costing Rs 400.00 Lac In proportionate minimum In any central/state government/Central autonomous AV work of Rs. 224.00 Lac, body/PSU/Reputed Private organization (End user) Acoustical work of Rs. 104.00 Lac on a direct basis Electrical work of Rs. 72.00 Lac OR Two similar works costing Rs 250.00 Lac each. In proportionate minimum In any central/state government/Central autonomous AV work of Rs. 140.00 Lac, body/PSU/Reputed Private organization (End user) Acoustical work of Rs. 65.00 Lac on a direct basis Electrical work of Rs. 45.00 Lac OR Three similar work costing Rs 200.00 Lac each. In proportionate minimum In any central/state government/Central autonomous AV work of Rs. 112.00 Lac, body/PSU/Reputed Private organization (End user) Acoustical work of Rs. 52.00 Lac on a direct basis Electrical work of Rs. 36.00 Lac (Completion certificate from the authority for which the work has been executed shall include information towards cost, time of completion and date of completion for each work). 12. Bidder should have Service Tax number, PAN, Punjab VAT Registration. Anyhow, if any bidder is not having Punjab VAT registration /Service Tax Number & is found to successful, will get himself registered with the concerned department, before release of any payment. 13. Average Annual financial turnover during the last three years ending 31.03.2015 should be at least Rs 150.00 lac. 14. If date of opening of Technical Bid/Financial bid, is declared holiday by RGNUL, the tender will be opened on the next working day. 15. Original documents can also be seen by the RGNUL, any document found fake at any time can be debarred & black listed & the earnest money or any other amount due to the respective agency can be forfeited 16. The bidder will abide himself by all the labour laws. 17. Financial bid is required to be submitted in Indian Rupees. 18. Scaffolding shall be supplied by the University free of cost. However details of scaffolding required with details shall be submitted by the bidders with full justification along with period for which scaffolding is required. Period of scaffolding shall be approved by the Engineer-in-charge. In case the bidder fails to complete the work within the approved schedule than, the bidder has to make his own arrangement or same shall be provided for a specific period for which amount shall be calculated by the Engineer In Charge for deduction from the bill. No extension in time limit shall be provided on this account. The bidders should quote their rates keeping in mind that, the scaffolding shall be provided by the RGNUL. It is further added that, scaffolding for minor works will not be made available specially, for such works arrangements like Ladder & Staging (Ghori) shall be made by the bidder himself. It is however made clear that, the bidder will take all the precautions not to damage/theft of the scaffolding. Anyhow, if any damage is done, the same shall be restored to its original shape & size by the executing agency. 19. Quoted rates deemed to be inclusive of all taxes including service tax. Registrar CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 8 of 121 SECTION -I INSTRUCTIONS TO BIDDERS CONTRACTOR/CONTRACTING AGENCY WITNESS REGISTRAR Page 9 of 121 INSTRUCTIONS TO BIDDERS / CONTRACTING FIRMS A – GENERAL 1) Name of work : Furnishing for 1000 Seater Auditorium with (SITC) of Audio Visual System, Stage / General Lighting &, Acoustic Treatment Works etc.