CITY OF OREGON CITY CITY COMMISSION WORK SESSION AGENDA Virtual Meeting Tuesday, June 08, 2021 at 6:45 PM VIRTUAL MEETING INFORMATION: This meeting will be held online via Zoom; please contact [email protected] with any questions. The public is strongly encouraged to relay concerns and comments to the Commission in one of two ways: • Email at any time up to 12 p.m. the day of the meeting to [email protected]. • Mail to City of Oregon City, Attn: City Recorder, P.O. Box 3040, Oregon City, OR 97045 CONVENE WORK SESSION AND ROLL CALL FUTURE AGENDA ITEMS The Commission’s adopted goals and available staff resources shall be considered when recommending future agenda items. The Commission may add an item to a future agenda with consensus of the Commission. 1. List of Future Work Session Agenda Items DISCUSSION ITEMS 2. Oregon City Parks and Recreation Financial Support & Sustainability Strategy Policy 3. 2021 Oregon City Police Department Annual Report 4. Transportation Demand Management (TDM) Plan Implementation Update: Parking Study (Including a Request to Continue Implementation of the TDM Plan by Reinstating Parking Meter Fees) and the Downtown Pedestrian and Bicycle Needs Inventory and Action Plan CITY MANAGER'S REPORT COMMISSION COMMITTEE REPORTS A. Beavercreek Employment Area Blue Ribbon Committee - Commissioner Frank O'Donnell 1 City Commission Work Session Agenda June 08, 2021 C. Citizen Involvement Committee Liaison - Commissioner Denyse McGriff D. Clackamas County Coordinating Committee (C4) - Mayor Rachel Lyles Smith E. Clackamas County I-205 Tolling Diversion Committee - Appointed: Mayor Rachel Lyles Smith Alternate: Commissioner Frank O'Donnell F. Clackamas Heritage Partners - Commissioner Rocky Smith, Jr. G. Clackamas Water Environment Services Policy Committee - Appointed: Commissioner Rocky Smith, Jr. Alternate: Commissioner Denyse McGriff H. Downtown Oregon City Association Board - Commissioner Denyse McGriff I. Metro Policy Advisory Committee (MPAC) - Appointed: Mayor Rachel Lyles Smith Alternate: Commissioner Denyse McGriff J. OC 2040 Project Advisory Team - Appointed: Commissioners Denyse McGriff and Rocky Smith, Jr. K. Oregon Governor's Willamette Falls Locks Commission - Vacant until State Appoints Mayor Rachel Lyles Smith L. Oregon City Tourism Stakeholder's Group - Appointed: Commissioners Denyse McGriff and Rocky Smith, Jr. M. Oregon City/West Linn Pedestrian and Bicycle Bridge Concept Plan Project Advisory Committee - Appointed: Commissioner Denyse McGriff N. South Fork Water Board (SFWB) - Mayor Rachel Lyles Smith, and Commissioners Frank O'Donnell and Rocky Smith, Jr. O. Willamette Falls and Landings Heritage Area - Commissioner Denyse McGriff P. Willamette Falls Legacy Project Liaisons - Mayor Rachel Lyles Smith and Commissioners Frank O'Donnell ADJOURNMENT PUBLIC COMMENT GUIDELINES 2 City Commission Work Session Agenda June 08, 2021 Complete a Comment Card prior to the meeting and submit it to the City Recorder. When the Mayor/Chair calls your name, proceed to the speaker table, and state your name and city of residence into the microphone. Each speaker is given three (3) minutes to speak. To assist in tracking your speaking time, refer to the timer on the table. As a general practice, the City Commission does not engage in discussion with those making comments. Electronic presentations are permitted but shall be delivered to the City Recorder 48 hours in advance of the meeting. ADA NOTICE The location is ADA accessible. Hearing devices may be requested from the City Recorder prior to the meeting. Individuals requiring other assistance must make their request known 48 hours preceding the meeting by contacting the City Recorder’s Office at 503-657-0891. Agenda Posted at City Hall, Pioneer Community Center, Library, City Website. Video Streaming & Broadcasts: The meeting is streamed live on the Oregon City’s website at www.orcity.org and available on demand following the meeting. The meeting can be viewed on Willamette Falls Television channel 28 for Oregon City area residents as a rebroadcast. Please contact WFMC at 503-650-0275 for a programming schedule. 3 Item 1. 625 Center Street CITY OF OREGON CITY Oregon City, OR 97045 503-657-0891 Staff Report To: City Commission Agenda Date: 06/08/2021 From: City Manager Tony Konkol SUBJECT: List of Future Work Session Agenda Items BACKGROUND: July 13, 2021 Comprehensive Plan Update with Joint Work Session with Planning Commission Cost Recovery Policy or Deferred Maintenance Assessment Water Rate Ballot Measure August 10, 2021 Cross Street and Utility Pole Banners Follow-up on the Request for Recording Pre-Application Meetings Follow-up on Additional Housing Options (HB 2001) September 7, 2021 Abandon and/or Semi-Abandon Buildings City Commission Policies for Review City Commission Rules of Procedure and Boards & Commissions Orientation Manual Changes Additional Upcoming Items (These items are in no particular order) Beavercreek Road Concept Plan (Thimble Creek) Funding Discussion Canemah Area - Encroachments in the Right-of-Way Policy Discussion Clackamas County Water Environmental Services (WES) Rate Differential Clackamette Park Boat Ramp Climate Action Plan Presentation (City of Milwaukie) Code Enforcement Complaint Process Page 1 of 2 4 Item 1. Commission Policies Review Construction Excise Tax Cross Street and Utility Pole Banners Downtown Oregon City Association – Semi-annual updates Ethics Training Land Use Training Metro Food Waste Program Requirements - Annual Review Oregon Main Street Update by Sheri Stuart Parks Special Event Fees and Application Process Parking Rate Increase for Permitted Parking in Downtown Oregon City (Green, Purple, Orange, etc. Zones) South Fork Water Board - Mountain Line Easements Vacation Transportation Demand Management (TDM) Plan Implementation Update Water System Risk and Resiliency Review Willamette Falls Legacy Project Operations and Maintenance Discussion Page 2 of 2 5 Item 2. 625 Center Street CITY OF OREGON CITY Oregon City, OR 97045 503-657-0891 Staff Report To: City Commission Agenda Date: 06/08/2021 From: Parks & Recreation Director Kendall Reid SUBJECT: Oregon City Parks and Recreation Financial Support & Sustainability Strategy Policy STAFF RECOMMENDATION: Provide comments regarding the draft Oregon City Parks and Recreation Financial Support & Sustainability Strategy Policy. EXECUTIVE SUMMARY: As part of Oregon City Parks and Recreation cost recovery work, the Department is providing two reports this evening. One is actionable, and the other is for information purposes only. The Oregon City Parks and Recreation Department has completed the 5 phased approach to cost recovery work. We are now before the Commission to review and accept comments regarding the Oregon City Parks and Recreation Department’s Financial Support & Sustainability Strategy Policy. This policy will serve as the Departmental guiding policy to determine the amount of taxpayer support (subsidy) and cost recovery targets available for parks and recreation services. Additionally, the department has provided, as examples, internal working procedures and tools that will be used as steps to meet the metrics listed in the adopted Financial Support and Sustainability Strategy Policy. BACKGROUND: Oregon City Parks and Recreation staff contracted with Amilia Consulting USA to help in a department-wide cost recovery analysis, and methodology creation. This work was completed in March 2021. This work entailed a 5 phased approach that included: Page 1 of 2 6 Item 2. 1. Phase 1 was staff education and training as to the ‘why’ of cost recovery. 2. Phase 2 was the development of service categories. This work required a department taskforce to name and define all services provided. After a list of all department services was compiled, the taskforce developed and defined service categories. 3. Phase 3 included a cost-of-service analysis. 4. Phase 4 was the beneficiary of service workshop that included engagement and input from the public, the Parks and Recreation Advisory Committee, and the City Commission. 5. Phase 5 unveiled the Cost Recovery Tool and the results of cost of service. After the completion of the phases, Oregon City Parks and Recreation Department wrote the Financial Support & Sustainability Strategy draft policy. Alongside the policy creation the Department constructed internal operating procedures ensuring a mechanism to meet metrics listed in the draft policy. On April 22, 2021, the Department brought the draft policy to the Parks and Recreation Advisory Committee (PRAC) for review and comments. PRAC unanimously supported the policy as written and has supplied a letter of support which is attached to the Commission packet. The draft “Oregon City Parks and Recreation Financial Support & Sustainability Strategy Policy” (Attachment A) needs Commission input and feedback. This feedback will be incorporated into the final policy which will be brought before the Commission in a resolution. Second, Oregon City Parks and Recreation will provide examples of operating procedures that will help the Department reach targets codified in the policy (Attachment B). These operating tools will be the steps that the Department will use to obtain the goal of becoming more fiscally sustainable and ensure that the Department operates in a more equitable and inclusive manner. OPTIONS: 1. Support the Oregon City Parks and Recreation Financial Support & Sustainability Strategy Policy as stands. 2. Support the Oregon City Parks and Recreation Financial