1 POWERING TAMILNADU’S PROGRESS TAMILNADU GENERATION AND DISTRIBUTION CORPORATION LIMITED SPECIFICATION No. DSM - 01 / 2020 - 21 E-TENDER SPECIFICATION FOR Supply, Installation, testing and commissioning of 7W BEE’s 5-star rated LED bulbs, 20W LED Tube Lights and 28W BEE’s 5-star rated Ceiling Fans after releasing the existing inefficient appliances at 127 Nos. Government schools in Chennai, Tiruvallur, DSM– / 01 2020 - 21 Kanchipuram and Chengalpattu districts and at 5 Nos. Government Hospitals in Trichy, Thanjavur and Salem Districts, Funded by Bureau of Energy Efficiency (BEE). FEBRUARY 2021 OFFICE OF THE CHIEF ENGINEER / DSM 5th FLOOR, EASTERN WING NPKRR MAALIGAI 144, ANNA SALAI, CHENNAI – 600 002. 2 I N D E X S. Item Description Page No. No. 1. Foreword – Invitation For Bid 3 2. E-Tendering Methodology 7 3. SECTION-I : Earnest Money Deposit 13 4. SECTION-II : Bid Qualifying Requirements. 19 5. SECTION-III : Rejection of Tender. 22 6. SECTION-IV : Instructions to Tenderers 24 7. SECTION-V : Commercial 37 8. SECTION-VI : Technical 76 9. SECTION-VII : Formats 10 SCHEDULE-A : Price Schedule 104 11 SCHEDULE-B : Deviation from Technical Specification. 106 12 SCHEDULE-C : Deviation from Commercial Specification. 107 13 SCHEDULE-D : Statement of Previous POs / Work Orders 108 executed 14 SCHEDULE-E : Declaration Form. 109 15 SCHEDULE-F : Declaration Form. 110 16 SCHEDULE-G : Questionnaire A,B & C (Check List for 112 – BQR, Commercial & Technical Terms) 117 17 SCHEDULE-H : Declaration for Input Tax credit Benefit 118 18 SCHEDULE-I : Guaranteed Technical Particulars 119 19 ANNEXURE - I Undertaking in Lieu of EMD. 122 20 ANNEXURE - II Undertaking towards Security Deposit 125 Cum Performance Guarantee 21 ANNEXURE - III Undertaking towards Jurisdiction for legal 128 Proceedings 22 ANNEXURE - IV Undertaking for payment of dues to 130 TANGEDCO 23 ANNEXURE - V Guarantee Certificate 131 24 ANNEXURE - VI Undertaking for EPF & ESI 132 25 ANNEXURE - VII Work Completion Certificate & Handing 133 over Certificate 26 ANNEXURE- VIII Display Board Content 134 3 TAMILNADU GENERATION AND DISTRIBUTION CORPORATION LTD. SPECIFICATION No. DSM – 01 / 2020 - 21 F O R E W O R D INVITATION FOR BID For and on behalf of TANGEDCO, e-tenders are invited under Open Tender - Single Part system for the following work: 1. Tender Specification : DSM – 01 / 2020 – 21 No. 2. Name of the work : E-Tender for Supply, Installation, testing and commissioning of 3,545 Nos. of 7W BEE’s 5-star rated LED bulbs, 26,222 Nos. of 20W LED Tube Lights and 9,651 Nos. of 28W BEE’s 5-star rated Ceiling Fans after releasing the existing inefficient appliances at 127 Nos. Government Schools in Chennai, Tiruvallur, Kanchipuram and Chengalpattu districts and at 5 Nos. Government Hospitals in Trichy, Thanjavur and Salem Districts. 3. Method of Tender : e-Tender System Online Single Part Tender – Techno- Commercial Bid and Price Bid through https://tntenders.gov.in/nicgep/ app of National Informatics Centre’s (NIC) Tamil Nadu government portal. 4. Earnest Money : Rs. 3,00,000 /- (Rupees Three Lakh Deposit (EMD) only). EMD can be paid through RTGS/NEFT or by way of account transfer to TANGEDCO’s account as below: Account No.: 0911101394364 Bank Name : Canara Bank Anna Salai Branch, Rayala Towers, No. 781-785, Anna Salai,Chennai-2. IFSC Code : CNRB0000911 4 5. URL for online bid : https://tntenders.gov.in/nicgep/app submission for e-tender 6. Tender document : 05.02.2021 @ 11.00 Hrs download start date and time 7. Bid submission start : 06.02.2021 @ 11.00 Hrs date and time 8.a Last date & time for : 09.03.2021 @ 12.00 Hrs submission of EMD 8.b Last date & time for : 09.03.2021 @ 12.00 Hrs submission of Sample 9. Bid submission closing : 09.03.2021 @ 14:00 Hrs. date and time 10. Date & time of : 10.03.2021 @ 14.30 Hrs opening of e-tender (techno commercial bids) 11. Specification at : The tender specification will be placed Website on TANGEDCO web site (www.tangedco.gov.in) TN Govt. Website (www.tenders.tn.gov.in) and NIC’s portal (https://tntenders.gov.in/nicgep/app) The prospective bidders may download the same from the web sites free of cost. 12. Documents to be : The Price Bid (BOQ) and all uploaded by the documents scanned in support of the Tenderers during e- following shall be uploaded with the submission bid : 1. EMD. 2. BQR 3. Schedules B to I and other documents whichever is applicable as per the tender Specification requirements. 13. Clarification to be : The Chief Engineer/ Demand Side sought for from Management, TANGEDCO Ltd., 5th Floor, Eastern Wing, NPKRR Maaligai, 144, Anna Salai, Chennai-600 002. 5 E-mail:[email protected] Ph.044-2852 0409 14. Place at which tenders : Executive Engineer / DSM, will be opened TANGEDCO LTD., 3rd Floor, Western Wing, 144, Anna Salai, Chennai- 600002. NOTE: 1. EMD: i. EMD can be paid through RTGS/NEFT or by way of account transfer. ii. In case of RTGS/NEFT/Account transfer of EMD amount, the same should be credited to TANGEDCO’s Account before 2 hours of closing time of tender and the scanned copy of the e-transaction receipt/bank account scroll of bidders has to be uploaded. iii. In case of exemption of EMD, attested copy of the proof of exemption along with an undertaking in lieu of EMD and documents in support of investment held in plant and machinery has to be scanned and uploaded. iv. The bids not uploaded with EMD proof as above will be summarily rejected. v. The original undertaking in lieu of EMD in a non-judicial stamp paper in a closed envelope super scribing the Specification number, services offered and due date of submission, should reach the Chief Engineer / DSM, within 1 week from the date of tender opening, failing which the offer will be liable for rejection. 2. In the event of the specified date of opening of bids being declared holiday, the bid shall be opened on the next working day at the same time and venue. 3. Bid document can be downloaded free of cost and submitted online through the website http://tntenders.gov.in/nicgep/app only by those bidders, who are having valid Digital Signature Certificate and the bid document cannot be purchased from the Office of the Chief 6 Engineer/DSM by remitting the cash in the office of the Chief Engineer and no pre request for issue of bid document will be entertained in the Office of the Chief Engineer /DSM. 4. The Contractors who had downloaded the Bid document from the website shall submit the Bid document through NIC Website before the scheduled time of submission. The electronic bidding systems would not allow any late submission of bids. 5. The Tenderers shall ensure whether any Clarification/Amendment/ Corrigendum is issued to the bid, before submission of their Tender, by visiting the respective Website regularly. 6. For other details, refer “Instruction to Bidders” in the tender document. ****** 7 E-TENDERING METHODOLOGY INSTRUCTIONS FOR ONLINE BID SUBMISSION: The bidding under this contract is electronic bid submission though website https://tntenders.gov.in/nicgep/app only. Detailed guidelines for viewing bids and submission of online bids are given on the website. Any citizens or prospective bidders can logon to this website and view the invitation for Bids and can view the details of works for which bids are invited. REGISTRATION: 1. The prospective bidders can submit bids online, however, the bidders are required to have enrolment/registration in the website by clicking on the link “Online bidder enrolment” which is free of charge. 2. As part of the enrolment process, the bidders are required to choose a unique username and assign a password for their accounts. 3. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These details would be used for any communication from the e-Portal. 4. Upon enrolment, the bidders are required to register their valid Digital Signature Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile. 5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC’s to others which may lead to misuse. 6. Bidder then can login to the site through the secured login by entering their user ID / password and the password of the DSC / e-Token. 8 SEARCHING FOR TENDER DOCUMENTS: 1. There are various search options built in the Website, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc. 2. Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This would enable the Tamil Nadu Govt. e-Procurement Portal, to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document. 3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk. PREPARATION OF BIDS 1. Bidder should take into account any corrigendum published on the tender document before submitting their bids. 2. Bidders are requested to go through the NIT and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of documents that have to be submitted including the names and content of each of the document that need to be submitted.