2018 AGM Report | Baseball Nova Scotia 2018 AGM Report | Baseball Nova Scotia Table of Contents 1. Message from the BNS President, Andrew Downs 2. Finances – Holly LaPierre 2.1 Income Statement 2.2 Balance Sheet 2.3 Independent Audit Report 3. Coaching – Ken Lenihan 4. Officials – Blaine Gallant 5. Girls Baseball – Mike Crawford 6. BNS Programs 6.1 Rally Cap - Cory Boutilier 6.2 Winterball – Cory Boutilier 6.3 Challenger Baseball – Randy Crouse 6.4 High Performance – Ken Lenihan 6.5 Bluenose League 6.6 Provincial Championships 7. Atlantic Championship Results 8. National Championship Results 9. Regional Reports 9.1 Cape Breton 9.2 Northern 9.3 Metro North 9.4 Metro South 9.5 Southern 10. 2018 By the Numbers 2018 AGM Report | Baseball Nova Scotia 1. Message from the President – Andrew Downs Pablo Picasso, a famous painter was quoted as saying, “Action is the foundational key to all success. From the first annual “Hot Stove” session last fall, there were a lot of suggestions, wants and needs of the membership that the organization needed to review and act upon. As the leader of this organization, it was my passion and commitment to address and where practical deliver programs and events that the membership wanted. Through focus groups, sub committees, hard work and dedication from the Staff, Executive and Board of Directors we been successful in living up to what was promised in my 2017 Presidential report: ✓ Recreational baseball: o More opportunities for Rally Cap, My First Pitch and other core programming across the province ✓ Provincial Championships: o Introduction of Tiered Provincials ✓ Bluenose League o Addressing long standing concerns and issues around cancellations with measures to ✓ Increase coaching education opportunities o Increased NCCP training, with free Initiation and Teaching & Learning courses o Hitting Instruction Camps (Darren Doucette) o Recreational Coaching Education sessions ✓ Creating Opportunities for girls in baseball o 2- 16U Provincial teams o Coaching and leadership opportunities for graduating players of the program to give back ✓ Umpire Training / Development o Hosted a Caravan (Train the Trainer) o Grassroots umpire evaluations increased o Development opportunities for National level umpires Organizationally, we moved the dial in the right direction. With success, came some challenges and areas to improve upon for the 2019 season. I would like to congratulate Halifax 13U AAA on winning the Bronze Medal at the 13U National Atlantic Championship, 17U Boys Provincial Team on winning a Bronze Medal at Nationals, 16U Girls White team for winning a Silver Medal at Nationals, and our 21U Girls team on repeating as national Bronze Medal winners. Heading into the offseason, BNS will be having a Strategic Planning Weekend to develop a plan to guide us for the next 5 years. We will be addressing such items defining our mission vision and values, Participation, Coaching / Officials and Excellence / High Performance. This will be a big piece of the future of the organization and will also position the organization to be eligible for grants and funding going forward. 2018 AGM Report | Baseball Nova Scotia I would also like to acknowledge the hard work and dedication of the Executive and Board of Directors. A personal thank you to out going VP-Operations Ken Linehan. Ken your common-sense approach, dedication and commitment to the organization has been second to none. You will be missed. Enjoy your offseason! Andrew Downs President, Baseball Nova Scotia 2018 AGM Report | Baseball Nova Scotia 2. Finance 2.1 Income Statement Page 1 Baseball Nova Scotia Comparative Income Statement Budget Actual 2018-04-01 to 2018-04-01 to 2019-03-31 2018-10-22 Difference REVENUE REVENUE Membership Fees 175,000.00 158,720.00 16,280.00 Provincial Championship Fees 23,000.00 24,300.00 -1,300.00 Bluenose League Fees 17,700.00 17,850.00 -150.00 REGISTRATION TOTAL 215,700.00 200,870.00 14,830.00 NCCP Clinic Registration 9,000.00 4,654.00 4,346.00 Participation Development Grant 20,000.00 20,000.00 0.00 Block Funding Grant 42,500.00 42,500.00 0.00 Canada Games Grant 10,000.00 10,000.00 0.00 Non-Canada Games Grant 15,000.00 0.00 15,000.00 Provincial Coach Grant 35,000.00 17,500.02 17,499.98 TOTAL PROVINCIAL GRANTS 122,500.00 90,000.02 32,499.98 Student Employment Grant 9,616.50 9,616.50 0.00 Rally Cap Hats 2,000.00 1,682.00 318.00 Awards Banquet 1,800.00 0.00 1,800.00 Fines/Appeals 0.00 0.00 0.00 Miscellaneous Revenue 4,000.00 2,418.49 1,581.51 Interest Revenue 26.00 455.70 -429.70 TOTAL REVENUE 364,642.50 309,696.71 54,945.79 TOTAL REVENUE 364,642.50 309,696.71 54,945.79 EXPENSE PAYROLL Payroll 155,500.00 89,583.44 65,916.56 MERC Expense 10,000.00 6,249.30 3,750.70 RRSP Expense 6,600.00 3,380.59 3,219.41 Payroll Expense 100.00 275.55 -175.55 TOTAL PAYROLL 172,200.00 99,488.88 72,711.12 GENERAL & ADMINISTRATIVE... Interest and Bank Charges 400.00 396.95 3.05 Baseball Canada Membership 13,100.00 13,100.00 0.00 Baseball Atlantic Membership 500.00 500.00 0.00 Sport Nova Scotia Membership 345.00 345.00 0.00 TOTAL MEMBERSHIP 13,945.00 13,945.00 0.00 Office Travel 500.00 289.85 210.15 Baseball Canada Meetings - Staff 3,500.00 1,571.05 1,928.95 Professional Development 3,000.00 0.00 3,000.00 Rent & Storage 3,500.00 2,296.16 1,203.84 Cell Phones 3,500.00 2,866.25 633.75 Printing 650.00 1,208.11 -558.11 Office Equipment 1,800.00 1,663.19 136.81 Parking 4,400.00 1,897.50 2,502.50 Network & Internet 1,500.00 1,593.53 -93.53 Mailing & Shipping 1,000.00 362.91 637.09 Licences and Fees 50.00 31.15 18.85 TOTAL OFFICE EXPENSE 23,400.00 13,779.70 9,620.30 Provincial Medals 5,000.00 5,590.66 -590.66 Provincial Banners 1,000.00 774.70 225.30 Provincial Hosting Stipends 15,000.00 12,950.00 2,050.00 TOTAL PROVINCIAL CHAMPIO... 21,000.00 19,315.36 1,684.64 Board Meetings 3,000.00 763.01 2,236.99 Baseball Canada Meetings - Bo... 2,000.00 109.00 1,891.00 Regional Meetings 1,500.00 0.00 1,500.00 Standing Committee Expense 1,500.00 337.42 1,162.58 TOTAL BOARD EXPENSE 8,000.00 1,209.43 6,790.57 Nationals Hosting Stipend 2,500.00 2,500.00 0.00 2018 AGM Report | Baseball Nova Scotia Atlantics Hosting Stipend 500.00 500.00 0.00 Awards Banquet 12,500.00 200.00 12,300.00 NCCP Facilitator 6,500.00 9,298.95 -2,798.95 NCCP Materials 500.00 372.10 127.90 NCCP Facility Rental 500.00 338.10 161.90 TOTAL NCCP CLINIC EXPENSE 7,500.00 10,009.15 -2,509.15 Insurance 14,920.00 14,920.00 0.00 17U Provincial Team 5,000.00 5,000.00 0.00 15U Provincial Team 5,000.00 5,000.00 0.00 16U Girls Provincial Team 7,500.00 7,500.00 0.00 21U Girls Provincial Team 7,500.00 7,500.00 0.00 13U Provincial Team 4,000.00 4,000.00 0.00 14U Girls Provincial Team 1,000.00 1,236.50 -236.50 Provincial Team Jerseys 10,000.00 10,812.47 -812.47 TOTAL PROVINVIAL TEAM EX... 40,000.00 41,048.97 -1,048.97 Rally Cap 3,000.00 6,205.31 -3,205.31 My First Pitch 1,000.00 0.00 1,000.00 Challenger 2,000.00 1,493.52 506.48 Girls Grassroots 3,000.00 617.18 2,382.82 Winterball 4,000.00 1,989.97 2,010.03 Recreational Baseball 2,000.00 4,154.89 -2,154.89 Player Camps 0.00 0.00 0.00 TOTAL DEVELOPMENT PROG... 15,000.00 14,460.87 539.13 Umpires Rulebooks 700.00 0.00 700.00 Umpires Development 10,000.00 10,075.00 -75.00 Website & Database 3,700.00 3,607.80 92.20 Atlantic Travel Stipend 3,500.00 3,500.00 0.00 National Travel Stipend 3,000.00 1,000.00 2,000.00 TOTAL CLUB TRAVEL EXPENSE 6,500.00 4,500.00 2,000.00 Provincial Coach NCCP & PD 1,500.00 2,827.20 -1,327.20 Club Coach PD 500.00 0.00 500.00 TOTAL COACH DEVELOPMENT 2,000.00 2,827.20 -827.20 Bluenose League Fields 200.00 0.00 200.00 Bluenose League Medals 2,000.00 997.62 1,002.38 TOTAL BLUENOSE LEAGUE E... 2,200.00 997.62 1,202.38 Marketing Initiative 1,000.00 1,769.26 -769.26 Legal Fees 5,676.50 4,681.26 995.24 Miscellaneous Expense 1,000.00 4,807.66 -3,807.66 TOTAL GENERAL & ADMIN EX... 192,441.50 165,551.23 26,890.27 TOTAL EXPENSE 364,641.50 265,040.11 99,601.39 2018 AGM Report | Baseball Nova Scotia 2.2 Balance Sheet Page 1 ASSET ASSETS Investment GIC 57,364.46 Scotiabank Chequeing 0.00 Scotiabank Operating 109,944.51 Payroll Bank 21,645.22 Accounts Receivable 1,220.48 Prepaid Expenses 0.00 TOTAL ASSETS 190,174.67 TOTAL ASSET 190,174.67 LIABILITY LIABILITIES Accounts Payable 0.00 Payroll Payable 3,331.86 EI Payable 0.00 CPP Payable 0.00 Income Tax Payable 0.00 Visa 1016 0.00 TOTAL LIABILITIES 3,331.86 TOTAL LIABILITY 3,331.86 EQUITY EQUITY Retained Earnings 142,186.21 Current Earnings 44,656.60 TOTAL EQUITY 186,842.81 TOTAL EQUITY 186,842.81 LIABILITIES AND EQUITY 190,174.67 2018 AGM Report | Baseball Nova Scotia 2.3 Independent Audit Report Dear BNS Membership: A request was made by the Membership at last year’s BNS Annual General Meeting (AGM) to conduct an audit of their Financial Statements and other corresponding source documents (i.e.