STATE BOARD OF AGRICULTURE DEPARTMENT OF AGRICULTURE, FOOD, AND FORESTRY RESCHEDULED Meeting Via Teleconference Wednesday, October 14, 2020, 2:00 p.m. Meeting Information: Topic: Board of Agriculture Meeting Join Zoom Meeting https://us02web.zoom.us/j/85747611150?pwd=cDdFY2t5ZnJpNzl0M nlueGRqd25Vdz09 Meeting ID: 857 4761 1150 Passcode: OklaAg One tap mobile +12532158782,,85747611150# US (Tacoma) +13462487799,,85747611150# US (Houston) Dial by your location +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) Meeting ID: 857 4761 1150 Find your local number: https://us02web.zoom.us/u/kv9N4XKzt All Board Members Will Attend Via Teleconference 1 AGENDA STATE BOARD OF AGRICULTURE DEPARTMENT OF AGRICULTURE, FOOD, AND FORESTRY Wednesday, October 14, 2020 2800 N. Lincoln Blvd. 2:00 p.m. Oklahoma City, OK 73105 1. Call to Order 2. Roll Call 3. Declaration of a Quorum 4. Introduction of Guests 5. Consideration and Proposed Action on Minutes of Regular Board Meeting of August 12, 2020. 6. Consideration and Proposed Action on Division Reports A. Administrative Services – Dan Ridings Summary of present financial condition of the agency and monthly activities in the following areas: Finance, Human Resources, Fleet Management, Data Processing and Agriculture Law Enforcement Investigators. B. Laboratory Services – Tanna Hartington Summary of analytical activities, customer contacts, and other pertinent information related to laboratory operations. C. Forestry Services – Mark Goeller Summary of activities and accomplishments in resource protection and rural fire defense, forest management and regeneration, water quality, urban forestry, forestry education and law enforcement. Includes statistics on wildfires and law enforcement activity and narrative of forestry program highlights for the month. D. Consumer Protection Services – Kenny Naylor Addresses stop sale orders on insect and disease infested crops, phytosanitary certificates issued, insect survey summaries, pesticide registration updates, pesticide inspections, seed program and seed laboratory updates, weights and measures reports, scanner inspections, grain warehouses and meetings attended by division personnel. 2 E. Animal Industry Services – Rod Hall, DVM Addresses information and activities of staff related to control and eradication of animal diseases affecting livestock and livestock market audits. It also addresses emergency response preparation and education for response to any outbreak of foreign, emerging and/or eradicated disease. F. Wildlife Services – Scott Alls Summary of activities and accomplishments in wildlife damage management to protect state resources such as agriculture, property, natural resources, and public health and safety from wildlife damage and wildlife threats. G. Agricultural Statistics – Troy Marshall Addresses the current crop conditions and livestock inventory numbers. Also included is a report on the number of information requests received, reports released during the previous month, reports to be released during the current month, and the meetings attended by Division personnel during the previous month. H. Market Development Services – Meriruth Cohenour Summary of the accomplishments, projects and events of Ag in the Classroom, Agritourism, Communications, Domestic Marketing (Made in Oklahoma, Made in Oklahoma Coalition), Diversified Marketing (Farmers Market, Specialty Crop Block Grants, Farm to School), International Marketing, Market News and Rural Economic Development. I. Agricultural Environmental Management Services – Teena Gunter Executive summary that addresses Swine Feeding Operations, registered poultry feeding operations and poultry waste applicators, National Pollutant Discharge Elimination System (NPDES), plus agricultural composting facilities. Includes numbers and statistics on complaint investigations, technical assistance contacts, inspections, enforcement/compliance activities and seminars/meetings attended by Division personnel for the month. J. Office of General Counsel – Teena Gunter Summarizes activities of the division and Commercial Pet Breeders, including rules, collections, legal research, meetings, support for programs, contracts, employment issues, open records requests, farming and ranching incorporations, and informal and formal enforcement actions before the Board, district court, and federal court. K. Food Safety Services – Scott Yates Addresses the inspection of meat, poultry, egg, and milk processing facilities to determine compliance with regulatory standards. L. Ag Communications and Outreach Update – Morgan Vance 3 7. Consideration and Proposed Action on Purchases/Contracts Tulsa State Fair – Cares Funding Reimbursable Expense - $16,242 Tablet Computers - $38,000 Vehicle - $19,500 Service Contract for HPLC-MSMS Triple Quadrupole System - $27,693 FY21 – Christmas Tree Magnets - $5,105.40 FY21 – Agritourim U-Pick Graphic Design Services - $20,000 FY21 – Ag in the Classroom Harvest of the Month - $10,000 Meat Processing Development and Expansion Grants - $10,000,000 McGee Creek State Park Cooperative Agreement - $7,500 OKC Landfill Agreement - $29,040 General Services Administration Agreement $3,310 8. Consideration and Proposed Action on Cases Resolved by Stipulations Agricultural Environmental Management Services Harvey Bishop, 21067 E CR 1200 Road, Keota, Oklahoma Mark Dedmon, 13327 Blackford Road, Heavener, Oklahoma Robert Erwin, 40112 E CR 1290, McCurtain, Oklahoma Thai Le, 1070 Craig Road, Broken Bow, Oklahoma Mong-Duyen Tran, 323 Red Arrow Road, Broken Bow, Oklahoma Consumer Protection Service Dollar General, 824 N. Sheb Wooley, Erick, Oklahoma Mid-America Feeds, Inc., P. O. Box 11, Talala, Oklahoma Turf Science of Oklahoma, P. O. Box 6158, Moore, Oklahoma **Possible Executive Session (if approved by the required number of members present): As authorized by the Oklahoma Open Meeting Act in Section 307(B)(8) of Title 25 of the Oklahoma Statutes, an executive session may be held for the purpose of “[e]ngaging in deliberations or rendering a final or intermediate decision in an individual proceeding pursuant to Article II of the Administrative Procedures Act.” 9. Consideration and Proposed Action on Cases Resolved by Consent Order Agricultural Environmental Management Services Hitch Enterprises, Inc., P. O. Box 1308, Guymon, Oklahoma Eddie and Richard Robinson, P. O. Box 917, Holdenville, Oklahoma 10. Consideration and Proposed Action on Proposed Emergency Rule MARKET DEVELOPMENT Title 35. Oklahoma Department of Agriculture, Food, and Forestry Chapter 40. Market Development Subchapter 5. Agriculture Enhancement and Diversification Program Part 11. Terms of Loans or Grants 35:40-5-111. Terms of loans or grants [AMENDED] 4 11. Next Board meeting scheduled for Wednesday, December 9, 2020 at Oklahoma City. 12. Old Business 13. New Business – Under the Open Meeting Act, this agenda item is authorized only for matters not known about or which could not have been reasonably foreseen prior to the time of posting the agenda or any revised agenda. 14. Adjournment 5 Oklahoma Department of Agriculture, Food & Forestry October 13, 2020 Board Report Administrative Services –Monthly Update 1 Administrative Services – Update • Finance & Accounting • Paid out approximately $4,000,000 in operational fire grants to 800 fire stations across Oklahoma. • Financial Reports recently due: • FY 2020 GAAP Report • FY 2020 Cost Performance Assessment • FY 2021 Natural Resources Sub‐Committee Report • FY 2021 Strategic Plan (assisted Deputy Commissioner with this report) • FY 2022 Preliminary Budget 2 Administrative Services ‐ Update • Finance & Accounting • The fiscal year 2021 budget was revised to add the $10 million meat processing grants that were funded by the COVID‐19 CARES Act. • COVID‐19 CARES Act expenditure reimbursement program • Ended August 31, 2020 unless an exception was granted • Estimated remaining COVID‐19 pandemic costs • Requested an exception which was approved • Total reimbursements to date total $10,588,708 • $10 million for Meat Processing Grants • $45,000 ‐ Made In Oklahoma (MIO) • E‐commerce platform to allow MIO companies to market their products on‐line and continue to their businesses despite limitations of in‐person sales due to COVID‐19 Pandemic cancellations. • $20,000 ‐ To host the Exhibition for Youth of Oklahoma (EYO), in Duncan, Oklahoma, September 18th & 19th, 2020, due to canceled and relocated State Fair Show because of COVID‐19 Pandemic. • $396,000 – Forestry’s Emergency Support Function #4 support for Oklahoma State Department of Health, distribution of PPE across Oklahoma. • $92,000 –Employee payroll costs for time spent on COVID‐19 Pandemic issues • $36,000 –other expenses (PPE, laptops and other equipment to allow employees to telework, etc.) 3 Administrative Services ‐ Update • Human Resources • Employee benefits enrollment for calendar year 2020 started October 1st and runs thru the end of October. • Office of Management & Enterprise Services (OMES), recently announced that the Work Day Cloud HR System would replace the current PeopleSoft Human Resources system • System conversion will take approximately 18 months • Workday starting holding on‐line implementation meetings shortly after OMES made the announcement • Should modernize our human resources system • Electronic processing of HR transactions • New employee self service benefit enrollment 4 Administrative