ORDERS OF THE DAY AYLMER TOWN COUNCIL [Monday, October 3, 2016] [7:00 P.M] Page 1. ROLL CALL 2. MOMENTS OF MEDITATION 3. CONFIRMATION OF AGENDA (a) Confirmation of Agenda 4. DECLARATION OF PECUNIARY INTEREST 5. DELEGATIONS AND PUBLIC MEETINGS 6. ADOPTION OF COUNCIL AND COMMITTEE MINUTES 1. Minutes to Approve: 4-11 (a) Minutes of the Regular Session of Council held on September 19, 2016. 2. Minutes to Receive: There are none. 7. CONSENT AGENDA 12 (a) Municipality of Bayham - Resolution - Terrace Lodge Fundraising Committee. Action: Receive for information. 13-15 (b) Elgin County - Council Highlights September 13, 2016. Action: Receive for information. 16-17 (c) Ministry of Infrastructure - Establishment of a Clean Water and Wastewater Fund. (CWWF) Action: Receive for information. Page 1 of 51 [DATE] Regular Session Page 7. CONSENT AGENDA 18-24 (d) County of Elgin - Newsletter September 2016. Action: Receive for information. 25 (e) Ontario Energy Board - Community meeting about the Natural Resource Gas Limited proposed increase. Action: Receive for information. [Addenda] 8. ACTION ITEMS 26-27 (a) Report from the Director of Operations - "Moore Ave Underground" request for use of Palmer Park for a food bank fundraiser June 15-17, 2017. Action: Recommendation. 28-34 (b) Report from the Director of Operations - "2016 Hot Mix Asphalt & Repairs Tender" Action: Recommendation. (Bylaw to be considered under the Bylaw portion of the Agenda.) 35-41 (c) Report from the Administrator - Tax Reduction Request - Cherry Street - 10 Wellington Street Affordable Housing Apartments. Action: Recommendation. 42-43 (d) Report from the Administrator - Affordable Housing Support Resolution for Walter Ostojic & Sons Ltd. Action: Recommendation. 44-50 (e) Report from the Administrator - Strategic Plan Update. Action: Recommendation. 9. NEW BUSINESS AND MATTERS OF URGENCY 10. READING OF BY-LAWS AND PROCEEDINGS THEREON 1. Council to consider giving third and final reading to: There are none. 2. Council to consider giving first and second readings to: There are none. 3. Council to consider giving three readings to: 51 (a) By-Law 44-16 - Agreement between The Corporation of the Town of Aylmer and Middlesex Paving & Maintenance for the 2016 Hot Mix Asphalt and Repairs. 11. INQUIRIES BY MEMBERS 12. STATEMENTS AND ANNOUNCEMENTS BY MEMBERS Page 2 of 51 [DATE] Regular Session Page 13. REPORT OF MAYOR 14. NOTICE OF MOTION 15. CLOSED SESSION (a) Closed Session - Council to move into Closed Session for the purpose of considering: (a)personal matters about an identifiable individual, including municipal local board employees. 16. ADJOURNMENT (a) Adjournment Page 3 of 51 Council - September 19, 2016 TWENTY-THIRD SESSION September 19, 2016 REGULAR SESSION Present are: Mayor G. Currie Councillor S. Andrews Councillor P. Barbour Councillor B. A. Laur Councillor T. McDonald Councillor A. Oslach Administrator J. Reynaert Director of Finance L. Pelton Director of Operations R. Tapp Absent: Deputy Mayor M. French The meeting commences at 7:00 p.m. with Mayor Currie presiding. 1. ROLL CALL The Deputy Clerk notes the absence of Deputy Mayor French. 2. MOMENTS OF MEDITATION 3. CONFIRMATION OF AGENDA (a) Confirmation of Agenda Resolution No. 376-16 Moved by Councillor Laur and seconded by Councillor Barbour: That Council adopts the Agenda for the meeting of September 19, 2016 as presented. The motion is Carried. 4. DECLARATION OF PECUNIARY INTEREST There are none. 5. DELEGATIONS AND PUBLIC MEETINGS Minutes of the Regular Session of Council held on Page 4 of 51 September 19, 2016 (a) Jessica Lang and Dan McNeil - Healthy Communities Partnership - presentation of a proposal to all Municipal Councils in Elgin County about working collectively together on a "Get Active Elgin Strategy." Resolution No. 377-16 Moved by Councillor Oslach and seconded by Councillor McDonald: That the following actions be taken with respect to the document entitled "Get Active Elgin Strategy" as presented by Jessica Lang and Dan McNeil on behalf of Healthy Communities Partnership: That the presentation made by Jessica Lang and Dan McNeil on behalf of Healthy Communities Partnership entitled "Get Active Elgin" be received as information. The motion is Carried. 6. ADOPTION OF COUNCIL AND COMMITTEE MINUTES Minutes to Approve: (a) Minutes of the Regular Session of Council held on September 12, 2016. Resolution No. 378-16 Moved by Councillor Andrews and seconded by Councillor Barbour: That Council approves the following Minutes: (a) Minutes of the Regular Session of Council held on September 12, 2016. The motion is Carried. Minutes to Receive: (a) Minutes of the Joint Special Council Meeting of the Town of Aylmer, Township of Malahide, and County of Elgin. (b) Minutes of the Aylmer Police Services Board meeting held on June 14, 2016. (c) Minutes of the East Elgin Community Complex Interim Board meeting held on June 8, 2016. Resolution No. 379-16 Moved by Councillor Andrews and seconded Councillor Laur: That Council receives the following Minutes: Minutes of the Regular Session of Council held on Page 5 of 51 September 19, 2016 (a) Minutes of the Joint Special Council Meeting of the Town of Aylmer, Township of Malahide, and the County of Elgin held on September 8, 2016; (b) Minutes of the Aylmer Police Services Board meeting held on June 14, 2016; and (c) Minutes of the East Elgin Community Complex Interim Board meeting held on June 8, 2016. The motion is carried. 7. CONSENT AGENDA (a) Aylmer-Malahide Museum & Archives - Newsletter-Sept/Oct 2016 (b) Aylmer-Malahide Museum & Archives - Fabulous 50's Event September 24, 2016. (c) The Corporation of the Municipality of Central Elgin - Resolution - Terrace Lodge-Fundraising Committee. (d) AMO Communications - Funding Announcement - Formula Allocation for New Federal and Provincial Clean Water Funding. Resolution No. 380-16 Moved by Councillor Oslach and seconded by Councillor Barbour: That items (a) to (d) of the September 19, 2016 Consent Agenda, be adopted as printed, with actions to be taken as noted. The motion is Carried. 8. ACTION ITEMS (a) Report from the Director of Finance - Budget Comparison as of September 13, 2016. Resolution No. 381-16 Moved by Councillor Laur and seconded by Councillor Oslach: That the following action be taken with respect to the Report from the Director of Finance; (a) That council receives the 2016 Budget to YTD Actual Comparison report for information. The motion is Carried. Minutes of the Regular Session of Council held on Page 6 of 51 September 19, 2016 (b) Report from the Administrator - Annexation of Lands known Municipally as 516 John St N. Resolution No. 382-16 Moved by Councillor Andrews and seconded by Councillor McDonald: That the following actions be taken with respect to the Report from the Administrator about Annexation of Lands known Municipally as 516 John St N; (a) That Council receives the Report; and further, (b) That Council gives three readings to By-law 41-16 to support and approve the Restructuring Proposal for the annexation of the Elgin Innovation Centre Lands from the Corporation of the Township of Malahide to the Corporation of the Town of Aylmer. The motion is Carried. (c) Report from the Administrator - Site Plan Development Agreement - Bank of Montreal, 3 Talbot St E. Resolution No. 383-16 Moved by Councillor Barbour and seconded by Councillor Laur: That the following actions be taken with respect to the Report from the Administrator about the Site Plan Development Agreement for Bank of Montreal, 3 Talbot St E, Aylmer; (a) That Council receives the Report; and further, (b) That Council approves the site plan and development agreement and gives three readings to By-Law 42-16 for the development of a property at 3 Talbot Street East. The motion is Carried. (d) Report from the Administrator - Amendment to the Terms of Reference for the EECC Interim Board and Complex Management Staff. Resolution No. 384-16 Moved by Councillor McDonald and seconded by Councillor Oslach: That the following actions be taken with respect to the Report from the Administrator about an amendment to the Terms and Reference for the EECC Interim Board and Complex Management Staff; Minutes of the Regular Session of Council held on Page 7 of 51 September 19, 2016 (a) That Council receives the Report; and further, (b) That Council approves the amending agreement and gives three readings to By-Law 43-16 to amend section 2.2 as follows: “Unless otherwise agreed, the Board shall remain in place from September 1, 2015 until the date that a more permanent board of governance is established for the East Elgin Community Complex”. The motion is Carried. 9. NEW BUSINESS AND MATTERS OF URGENCY 10. READING OF BY-LAWS AND PROCEEDINGS THEREON Council to consider giving third and final reading to: (a) By-law 37-16 - To amend the Town's Zoning By-law 57-99 (Day Care Facility Definition). Resolution No. 385-16 Moved by Councillor Barbour and seconded by Councillor Oslach: That Council gives third and final reading to By-law 37-16 – to amend the Town's Zoning By-law 57-99 (Day Care Facility Definition). The motion is Carried. Council to consider giving first and second readings to: There are none. Council to consider giving three readings to: (a) By-law 41-16 - Annexation of the Elgin Innovation Centre Lands from the Township of Malahide to The Corporation of the Town of Aylmer. (b) By-law 42-16 - Development Agreement between BMO and the Corporation of the Town of Aylmer for the Development of a property at 3 Talbot St E. (c) By-law 43-16 - EECC Interim Board and Complex Management Staff - Terms of Reference Amendment Minutes of the Regular Session of Council held on Page 8 of 51 September 19, 2016 Resolution No. 386-16 Moved by Councillor Andrews and seconded by Councillor McDonald: That Council suspend the procedural policies and proceed with first, second and third readings of By-Laws 41-16, 42-16, and 43-16.