EA Progress Report Project Number: 42459-013 Loan 2790 Period covered: July to September 2015 SRI: Local Government Enhancement Sector Project (LGESP) Prepared by LGESP (Pura Neguma) Project Management Unit for the Ministry of Provincial Councils and Local Government, Colombo, Sri Lanka. The Executing Agency(EA)’s Progress Reports are documents owned by the borrower. The views expressed herein do not necessarily represent those of ADB’s Board of Directors, Management, or staff. These documents are made publicly available in accordance with ADB’s Public Communications Policy 2011 and as agreed between ADB and the Democratic Socialist Republic of Sri Lanka. Government of Sri Lanka Ministry of Provincial Councils and Local Government Quarterly Progress Report Q3 – 2015 ( July - September 2015) October 2015 Local Government Enhancement Sector Project ADB Loan Number: Loan 2790-SRI Project Management Unit Local Government Enhancement Sector Project 191 A, J R Jayawardene Centre, Dharmapala Mawatha, Colombo 07, Sri Lanka Ministry of Provincial Councils and Local Government Contents Contents Executive Summary I. Introduction ............................................................................................................................. 5 A. Background ................................................................................................................ 5 B. Scope of the Project .................................................................................................. 5 II. Project Progress ..................................................................................................................... 6 A. Project Performance .................................................................................................. 6 1. Project rating ........................................................................................................................ 6 2. Contract awards and disbursement ...................................................................................... 6 3. Loan drawdown .................................................................................................................... 6 B. Government counterpart drawdown ........................................................................ 7 C. Project impact, outcome and outputs ...................................................................... 7 1. Impact and outcome ............................................................................................................. 7 2. Output 1: Improved local infrastructure and basic services delivery ...................................... 7 3. Output 2: Local government policy reform and capacity building support ........................... 11 4. Output 3: Project management and administration support ................................................ 12 5. Project performance management system .......................................................................... 12 D. Financial Management ............................................................................................. 12 1. Withdrawal applications and disbursement ......................................................................... 12 2. Accounting and auditing ...................................................................................................... 13 E. Procurement of Works, Equipment and Consulting Services ............................. 14 1. Procurement of works and equipment ................................................................................ 14 2. Consulting services ............................................................................................................. 14 F. Safeguards ................................................................................................................ 14 1. Social safeguards compliance ............................................................................................ 14 2. Environmental safeguards compliance ............................................................................... 14 3. Safeguards monitoring report ............................................................................................. 15 G. Gender and Social Dimensions .............................................................................. 15 III. Covenant Compliance .......................................................................................................... 15 Details of ePuraNeguma Trainings (Ist Round) .......................................................................... 57 nd Details of ePuraNeguma Trainings (2 Round) .......................................................................... 57 Progress of Integration of Mobile Money (mCash) Payments for Rates ...................................... 58 SMS Integration for Grievances and Application Tracking .......................................................... 58 Progress of Implementing ePuraNeguma Software in Pradeshiya Sabhas ................................ 59 Summary of Overall Progress of ePuraNeguma ......................................................................... 59 Local Government Enhancement Sector Project LGESP QPR Q3 2015 ADB Loan Number: Loan 2790-SRI Page 2 Ministry of Provincial Councils and Local Government List of Tables: Table 1 Loan Drawdown in USD ........................................................................................................ 6 Table 2 Government Counterpart Drawdown in USD ...................................................................... 7 Table 3 Awards ................................................................................................................................... 8 Table 4 Disbursements ...................................................................................................................... 8 Table 5 Summary Status of Various Packages ................................................................................ 9 Table 6 Summary Status – Province Wise Civil Works Packages .................................................. 9 Table 7 Withdrawal Application Details: LGESP ............................................................................ 13 Appendices: Appendix 1 MAP OF PROJECT TOWNS ......................................................................................... 16 Appendix 2 PROJECT IMPLEMENTATION PROGRESS ................................................................ 18 Appendix 3 CONTRACT AWARD DETAILS .................................................................................... 19 Appendix 4 PROGRESS OF INFRASTRUCTURE DEVELOPMENT ............................................... 27 Appendix 5 PICTURES OF PROGRESS .......................................................................................... 36 Appendix 6 PROGRESS OF REFORM PLAN AND CAPACITY DEVELOPMENT .......................... 44 Appendix 7 IMPLEMENTATION ARRANGEMENTS – STAFFING .................................................. 60 Appendix 8 PROJECT PERFORMANCE MANAGEMENT SYSTEM Report ................................... 66 Appendix 9 PROCUREMENT ACTIVITIES ....................................................................................... 80 Appendix 10 SUMMARY SAFEGUARDS MONITORING REPORT ................................................. 97 Appendix 11 GAP MONITORING MATRIX ..................................................................................... 120 Appendix 12 COVENANT COMPLIANCE ...................................................................................... 145 Local Government Enhancement Sector Project LGESP QPR Q3 2015 ADB Loan Number: Loan 2790-SRI Page 3 Ministry of Provincial Councils and Local Government Executive Summary Executive Summary of Progress - Local Government Enhancement Sector Project (PuraNeguma) (Quarter Ending - 30 September 2015) Executing Agency: Ministry of Provincial Councils and Local Government Loan Signing: Nov 2011; Effectiveness: Nov 2011; Project Closure: June 2016; Loan Closure: Dec’ 2016 Financing Plan (US $ million): ADB Loan - 59.0; (Current: 52.8) GoSL Funds – 9.77; Total – 68.77 Project Components: 1) Local Government Infrastructure and Service Delivery Improvement 2) Local Government Policy Reforms 3) Project Management and Administration Support Overall Status: Project Progress on track – Around 72% progress achieved with around 75 % elapsed time Project Achievements to date: 1) Local Government Infrastructure and Service Delivery Improvement (Physical Infrastructure) Project Supports 108 Local Authorities across 7 provinces (except North and East) through a Grant of around 50 million per Pradeshiya Sabha for building priority infrastructure Summary Progress - All Provinces Summary Progress - Province Wise (Civil works - excluding CKD works) Total Award to date: LKR 6526 million Total Expenditure to date: LKR 3393 million Other Progress: (i) All Loan Covenants being implemented; (ii) Project Website developed; (iii) Grievance Redressal Mechanism developed and being implemented; (iv) Gender Action Plan is being implemented; (v) Project Output targets being achieved; (vi) Safeguards being implemented and monitored continuously. 2) Local Government Policy Reform and Capacity Building (Progress as on 30 09 2015) Reform Plans prepared for all 108 PSs prepared and being implemented .(73 % Progress) Solid Waste Management Action Plan prepared for 108 PSs and being implemented. (60 % Progress) IT Solutions for improved citizen services (software installed- 106 PSs; mCash installed