Document Pack Mark James LLM, DPA, DCA Prif Weithredwr , Chief Executive, Neuadd y Sir, Caerfyrddin. SA31 1JP County Hall, Carmarthen. SA31 1JP MONDAY, 21 DECEMBER 2015 TO: ALL MEMBERS OF THE EXECUTIVE BOARD I HEREBY SUMMON YOU TO ATTEND A MEETING OF THE EXECUTIVE BOARD WHICH WILL BE HELD IN THE CHAMBER, COUNTY HALL, CARMARTHEN AT 10.00 AM, ON MONDAY, 4TH JANUARY, 2016 FOR THE TRANSACTION OF THE BUSINESS OUTLINED ON THE ATTACHED AGENDA Mark James CHIEF EXECUTIVE PLEASE RECYCLE Democratic Officer: Michelle Evans Thomas Telephone (direct line): 01267 224470 Fax: (01267) 224911 E-Mail: [email protected] Ref: AD016-001 Page 1 EXECUTIVE BOARD MEMBERSHIP 10 MEMBERS Councillor Portfolio Councillor Emlyn Dole Leader (Plaid Cymru) Corporate Leadership and Strategy; Chair of Executive Board; Represents Council at WLGA; Political Advocate for Council; Appoints Executive Board Members; Determines EBM Portfolios; Armed Forces Champion; Liaises with Chief Executive Councillor David Jenkins Deputy Leader - Resources (Plaid Cymru) Finance & Budget; ICT; Property / Asset Management; Procurement; Housing Benefits; Revenues; Chairs Executive Board in Leader’s absence Councillor Pam Palmer Deputy Leader - Communities (Independent) Council Business Manager; Community Champion; Customer Focus & Policy, Police Liaison; Community Safety; Social Justice / Crime & Disorder Community Planning; Anti-Poverty Champion; Sustainability; Bio-diversity; Youth Ambassador; Chairs Executive Board in Leader’s absence Councillor Hazel Evans Technical Services (Plaid Cymru) Refuse; Street Cleansing; Transport Services; Grounds Maintenance; Building Services; Catering Services; Caretaking; Building Cleaning; Transport Services; Emergency Planning; Flooding Councillor Linda Evans Housing (Plaid Cymru) Housing – Public; Housing – Private; Equalities; Older People Councillor Meryl Gravell Regeneration & Leisure (Independent) Economic Development; West Wales European Centre; Community Development; Sports; Leisure Centres; Museums; Libraries; Country Park Councillor Gareth Jones Educat ion and Children (Plaid Cymru) Schools; Children Services; Special Education Needs; Safeguarding; Respite Homes; Regional Integrated School Improvement Service; Adult Community Learning; Youth Services; Lead Member for Children and Young People; Eisteddfod Ambassador Councillor Jim Jones Environmental & Public Protection (Independent) Environmental Enforcement; Litter; Unlicensed Waste; Dog Fouling; Parking Services; Trading Standards; Environmental Health; Rural Affairs Councillor Mair Stephens Human Resources, Efficiencies & Collaboration (Independent) Human Resources; Training; Simpson Compact; Priority Based Budgeting (PPB); Corporate Efficiencies; Welsh Language Champion; Town and Community Councils Ambassador Councillor Jane Tremlett Social Care & Health (Independent) Adult Social Services; Residential Care; Home Care; Learning Disabilities; Mental Health; NHS Liaison/Collaboration/ Integration; Carers’ Champion; Disability Ambassador; Dementia Care Champion; 50+ Champion. Page 2 A G E N D A 1. APOLOGIES FOR ABSENC E. 2. DECLARATIONS OF PERS ONAL INTEREST. 3. QUESTIONS BY MEMBERS . 4. PUBLIC QUESTIONS. 5. COMMUNITY ASSET TRAN SFER - UPDATE. 5 - 22 6. COUNCIL'S REVENUE BU DGET MONITOR ING REPORT. 23 - 34 7. CAPITAL PROGRAMME 20 15 -16 UPDATE. 35 - 42 8. FIVE YEAR CAPITAL PR OGRAMME 2016 -17 - 2020/21. 43 - 60 9. CAR SALARY SACRIFICE SCHEME. 61 - 68 10. REVIEW OF STATEMENT OF LICENSING POLICY (LICENSING 69 - 172 ACT 2013). 11. REVIEW OF GAMBLING P OLICY. 173 - 228 12. REVIEW OF LOCALLY SE T FEES IN ENVIRONMEN TAL HEALTH 229 - 240 AND LICENSING SECTION. 13. FUTURE PROVISION OF ADULT COMMUNITY LEAR NING BY 241 - 250 THE DEPARTMENT FOR EDUCATION AND CHILDREN. 14. WELSH IN EDUCATION. 251 - 268 15. MODERNISING EDUCATIO N PROGRAMME - PROPOSAL TO 269 - 324 DISCONTINUE LLANGENNECH INFANT SCHOOL AND LLANGENNECH JUNIOR SCHOOL AND ESTABLISH LLANGENNECH COMMUNITY PRIMARY SCHOOL. 16. PROPOSED DISPOSAL OF LAND AND BUILDINGS H ELD IN 325 - 346 TRUST SITUATED AT PEMBREY COMMUNITY EDUCATION CENTRE (PREVIOUSLY PEMBREY WAR MEMORIAL HALL), MOUNTAIN ROAD, PEMBREY, BURRY PORT, CARMARTHENSHIRE SA16 0AJ 17. (DRAFT) CARMARTHENSH IRE COUNTY COUNCIL S TRATEGIC 347 - 412 EQUALITY PLAN 2016-2020. 18. ACTIVE TRAVEL (WALES ) ACT - LOCAL AUTHORITY 413 - 420 REQUIREMENTS. Page 3 19. TO SIGN AS A CORRECT RECORD THE MINUTES O F THE 421 - 430 MEETING OF THE EXECUTIVE BOARD HELD ON THE 30TH NOVEMBER 2015. 20. ANY OTHER ITEMS OF B USINESS THAT BY REAS ONS OF SPECIAL CIRCUMSTANCES THE CHAIR DECIDES SHOULD BE CONSIDERED AS A MATTER OF URGENCY PURSUANT TO SECTION 100B(4)(B) OF THE LOCAL GOVERNMENT ACT, 1972. Page 4 Agenda Item 5 EXECUTIVE BOARD th 4 JANUARY 2016 Community Asset Transfer - Update Recommendations / key decisions required: • Primarily for information • To consider an objection received to the proposed asset transfer of Parc Howard Reasons: • To provide an update on progress with asset transfers. • The Executive Board approved deadline for expressions of interest for transfers of parks, playgrounds and amenity areas is 31 st March 2016, with transfers to be completed by 31 st March 2018. • Following the publication of public notices under s123 of the Local Government Act 1972 Exec Board Decision Required NO Council Decision Required NO EXECUTIVE BOARD MEMBER PORTFOLIO HOLDER:- Cllr David Jenkins Directorate : Designations: Tel Nos. / E Mail Corporate Resources Addresses : Name of Head of Service: (01267) 246244 Head of Corporate Property Jonathan Fearn [email protected] Report Author: Stephen Morgan / Strategic Asset Manager / [email protected] Jonathan Fearn Head of Corporate Property Page 5 EXECUTIVE SUMMARY EXECUTIVE BOARD th 4 JANUARY 2016 Community Asset transfer – Update Introduction In 2013 Executive Board approved policies and procedures to encourage the transfer of assets and services to local organisations – these are included at Appendix 1 . The Authority remains at the forefront of asset transfer and has supported a range of organisations to take over the running of facilities, as shown in Appendix 2 . A cross- departmental Asset Transfer Team has been established to monitor and promote asset transfer The Welsh Government has recently published guidance to encourage asset transfer and the Corporate Property formed part of the Sub-group which prepared the guidance. The Guidance can be found via this link: http://gov.wales/topics/people-and- communities/communities/community-asset-transfer/?lang=en Asset Transfer of Parks, Playgrounds and Amenity Areas On 15 th December 2014 the Executive Board unanimously resolved the following in relation to parks, playgrounds and amenity areas - • That in order to encourage asset transfers, a deadline of 1 st April 2016 be set for the submission of interests for the transfer and that a final transfer deadline of 31 st March 2018 be set, after which time, the maintenance of facilities could potentially cease; • That the £253,044 remaining in the Asset Transfer Fund be utilised to provide a fixed or variable amount of funding to incentivise the first organisations to take a transfer of facilities, up to a maximum ceiling of £10k per organisation • That all town and community councils within the County be advised of the Board’s decision and to the possibility that further cuts to the Council’s budget could potentially result in those assets not transferred not being maintained after 31 st March 2018. Letters were sent to all Town and Community Councils informing them of the above In December 2014 and discussions have taken place with most Community and Town Councils since. A further reminder has recently been sent to those that have not yet responded. Page 6 An update report was considered by the Resources Policy and Scrutiny Committee on 30 th April 2015 and it is intended that this will be an annual report. The report highlighted that, in relation to recreational facilities, the County Council at that time was in discussion with 20 Town and Community Councils. This represented approximately 75% of Community Council areas where the County Council maintained recreational facilities. The County Council was also at the time of the report in discussions with 10 sporting organisations / clubs. The Asset Transfer Team committed in the report to monitor the position and to ensure that any Community Councils that hadn’t responded were reminded of the deadlines of 31 st March 2016 in relation to expressions of interest and 31 st March 2018 with regard to final Transfer. An updated summary has been attached at Appendix 2 showing the present position. In the 6 months since the Policy and Resources Scrutiny report, discussions with 6 Community Councils have proceeded to the issuing of legal instructions on a total of 30 assets with a further 4 assets being the subject of legal instructions in relation to sporting clubs and associations. Whilst the above represents a significant move towards completing the transfer process on a large number of assets, the process has suffered a setback with Llanelli and Llandovery Town Councils confirming that neither will be taking any transfers of assets in their respective areas, although Llanelli Town has expressed interest in funding some elements of grounds and other maintenance of facilities. The Llanelli Town area contains a significant number of assets and , under the current policy, based on the current response, these assets would form part of a service consultation exercise next year on the future of these